Parish Council Agenda – Monday 11 May




MONDAY 11 MAY 2015 AT 7.30 P.M. IN




To deal with the following business:



001/PC/15 – To Elect a Chairman for the coming year.

and to receive declaration of acceptance of office.

002/PC/15 – To Elect a Vice Chairman for the coming year.

and to receive declaration of acceptance of office.

003/PC/15 – Unsigned Declarations

To Resolve to agree that any absent members who have not signed their declaration of office may have an extension to do so between now and the next meeting on 9 June.

004/PC/15 – Police

To receive a report from the police.

005/PC/15 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

006/PC/15 – Apologies for Absence

007/PC/15 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

008/PC/15 – Minutes

To approve the minutes of the Council meeting held on 13 April 15 (previously circulated). 

009/PC/15 – Review of Standing Orders and Financial Regulations and Financial Risk    Assessment for 15/16.

To review and agree any changes to any of the above.  Circulated by email.

010/PC/15 – To Appoint Committees

(a) Recreation & Environment Committee

(6 members plus Chairman ex officio)

(b) Planning Committee

(6 members plus Chairman ex officio)

To resolve to agree to co-opt current two residents of Stoke Poges who sit on this committee.

(c) Finance & General Purposes Committee

          (6 members plus Chairman ex officio)

011/PC/15 – Fix times of meetings (every month except August at 7.30pm.)

Council – second Monday except December, January and July (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Tuesday at 7.30pm (3 per year)

Finance Committee – fourth Monday (2/3 per year)

To agree any changes to other bodies:-

Footpath Watch – Vacant – Information from previous representative circulated.

Allotment Representative – Vacant

Memorial Gardens – Heather Huntley

Heritage Walk – Heather Huntley, Vacancy

Village Fete Committee – Saera Carter and Vacancy

Allotment Cup – Horticultural Society and one Parish Councillor

Duke of Edinburgh Award Committee – Vacancy

Webmaster – Ralph Bagge

Website Liaison –  Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox, Vacancy

012/PC/15 – New Parish Plan

To resolve to continue to do nothing at the moment pending the school’s determination, as previously agreed.

013/PC/15 – County Councillor’s Report

Councillor Egleton to report.

014/PC/15 – District Councillors’ Report

015/PC/15 – Chairman’s Update from last meeting.

016/PC/15 – Khalsa School

Update from Cllr Carter

017/PC/15 – Working Group for Community Pavilion Design Project

Update from working group.

To Note draft lease supplied by solicitor.

018/PC/15 – Fete

To discuss and agree involvement with this year’s fete on 6 June 2015.

019/PC/15 – Hedgerley Parish Council

Letter received requesting support on objecting to an extract sand and gravel site in their parish.

To agree response. Circulated.

020/PC/15  RECEIVE and ADOPT minutes from previous meetings of sub committees and     working parties:

Planning Minutes – 16 March 2015 – Signed 20 April 2015

021/PC/15 – Finance

(1) Statement of Accounts – April 2015 circulated.

(2) To approve list of cheques for signature April 2015 (subject to additions) circulated.

(3) Bank reconciliations, April 2015 – circulated.

(4) Budget monitoring, April 2015 – to be tabled.

(5) Fighting Fund report – No change.

(6) To Note that Internal Audit starts 12 May 2015.

022/PC/15 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


023/PC/15 – Dates of Future Meetings

Planning Committee –18 May 2015

Finance Committee – 1 June 2015

Full Parish Council – 8 June 2015

Julie Simmonds

Clerk to the Council 

6 May 2015