Agenda for Parish Council Meeting to be held on Monday 8 June 2015 at 7.30pm




MONDAY 8 JUNE 2015 AT 7.30 P.M. IN




To deal with the following business:



024/PC/15 – Police

To receive a report from the police.

025/PC/15 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

026/PC/15 – Apologies for Absence

027/PC/15 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

028/PC/15 – Minutes

To approve the minutes of the Council meeting held on 13 April 15 (previously circulated). 

029/PC/15 – County Councillor’s Report

Councillor Egleton to report.

030/PC/15 – District Councillor’s Report

031/PC/15 – Chairman’s Update from last meeting.

032/PC/15 – Khalsa School

Update from Cllr Carter

033/PC/15 – Working Group for Community Pavilion Design Project

Update from working group.

To discuss and decide on fencing off the Pavilion, deferred from Finance meeting 1 June 2015, quotes to be tabled.

To discuss and decide on official opening for Pavilion.

034/PC/15 – Sefton Close Parking/Hollybush Hill Parking/Vine Road

Update and decision on next course of action.

Deferred from April meeting to June meeting.

035/PC/15 – MVAS Rota

Deferred from April meeting to June meeting.

036/PC/15 – Flooding/Bells Hill Recreation Ground

Report to be tabled from Surveyor on possible ways forward, to discuss and decide a way forward deferred from April meeting to June meeting.

037/PC/15 – WW1 Memorial

Update from Councillor Carter, deferred from April meeting to June meeting.

038/PC/15 – Litter Picking Day

To discuss and decide on arrangements for a day to clear litter.

039/PC/15 – Website

Update from Cllr Bagge on website development.

040/PC/15 – Allotment Inspection for Prize Winner at Horticultural Show.

To decide which councillor will attend the inspection with the Horticultural Society member to choose the winners.

041/PC/15 – Chiltern & South Bucks Joint Strategic Partnership

To agree a representative for this committee. (circulated)

042/PC/15 – Bench/Tubwell

To note that the donated bench opposite Tubwell Stores rotted away and has been removed.  The resident who donated the bench has passed away and made provision for the bench to be replaced.  The solicitor and the clerk have ordered a like for like replacement bench, and the solicitor has paid all costs to the Parish Council.

043/PC/15 – Vine Road Parking Issues

To decide whether this Council should take the lead in bringing residents together to identify the parking requirements and options to accommodate the needs of the homes between 2 and 50 Vine Road.

044/PC/15  RECEIVE and ADOPT minutes from previous meetings of sub committees and     working parties:

Planning Minutes – 20 April 2015 – Signed 18 May 2015

Finance Minutes – 24 November 2015 – Signed 1 June 2015

045/PC/15 – Finance

(1) Statement of Accounts – May 2015 – to be tabled.

(2) To approve list of cheques for signature May 2015 (subject to additions) circulated.

(3) Bank reconciliations, May 2015 – to be tabled.

(4) Budget monitoring, May 2015 – to be tabled.

(5) Fighting Fund report – No change.

(6) To Note that the Accounts for year ended 31 March 2015 were approved and signed by the Chairman of Finance and the Clerk/RFO at the Finance meeting on 1 June 2015, Minute Number 006/F/15 (1).

(7)  To Note that the Annual Return for year ended March 2015 was signed by the Chairman Finance and the Clerk/RFO at the Finance meeting on 1 June 2015, Minute Number 006/F/15 (2)

046/PC/15 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


047/PC/15 – Dates of Future Meetings

Planning Committee –15 June 2015

Recreation & Environment Committee – 22 June 2015

Full Parish Council – 6 July 2015

048/PC/15 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

049/PC/15  – Bells Hill Green

Lease agreement.

050/PC/15 – Pavilion

Lease agreement.

051/PC/15 – Clerk Contract/Hours

To Ratify & Note decision made at Finance 1 June 2015

Julie Simmonds

Clerk to the Council 

3 June 2015