MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL
HELD ON MONDAY 1 JUNE 2015 AT 7.30 P.M.
IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP
Present:- Cllr Fox (Chair), Cllr Carter, Cllr Crocker & Cllr Lynch.
In Attendance:- Mrs J Simmonds (Clerk)
001/F/15 To Elect a Chairman for Finance for the coming year 15/16.
Cllr Carter proposed that Cllr Fox be Chairman for the coming year, this was seconded by Cllr Lynch, RESOLVED to agree, all in favour.
002/F/15 To Elect a Vice Chairman for Finance for the coming year 15/16.
Cllr Fox proposed that Cllr Lynch be Vice Chairman for the coming year, this was seconded by Cllr Carter RESOLVED to agree, all in favour.
003/F/15 Apologies for Absence
APOLOGIES were received from Cllr Bagge, Cllr Finan & Cllr Hoskins.
004/F/15 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
RESOLVED to approve the minutes of the meeting held on 24 November 2014 which were signed by the
006/F/15 Accounts for Year Ended 31st March 2015
(1) RESOLVED, all in favour to receive approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, which were signed by the Chairman of Finance and the RFO.
(2) RESOLVED, all in favour to receive and approve the annual return which was signed by the Chairman of Finance and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated
(3) RESOLVED to agree, all in favour not to transfer funds from the Pavilion Reserve back into the General Fund or vice versa, but to wait until later in the year until snagging has been agreed.
(4) NOTED status of fighting fund at 31 March 15
007/F/15 Projects/Reserves/General Fund
NOTED reserves and finances following the audit. RESOLVED to agree, all in favour not to make any changes or cancellation of any existing Reserves and / or any changes to the sums held.
RESOLVED to agree, all in favour that the Pavilion should be fenced off which a chain link fencing similar to what was previously there, agreed to get quotes for this and to bring back to Full Council for decision on 8 June 2015.
009/F/15 NOTED Date of next meeting:- 23 November 2015
010/F/15 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
Part two items:-
011//F/15 Clerks Contract/Hours
Cllr Fox proposed that from June 1 2015 the clerk’s working week should be permanently increased from 22 hours per week to 24 hours per week. This should be reflected in her contract. This was seconded by Cllr Lynch, RESOLVED to agree, all in favour.
012/F/15 Clerks Salary
RESOLVED to agree, all in favour to defer this item.
Meeting ended at 9.30pm.