Minutes of Parish Council meeting held on 12 October 2015


Present:-  Cllr Bagge (Chairman), Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Huntley & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)



113/PC/15 – Police

There was no report or apologies from the police.

114/PC/15 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.


115/PC/15 – Apologies for Absence

APOLOGIES were received from Cllr Carter, Cllr Cox, Cllr Taylor and Cllr Egleton.

116/PC/15 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


117/PC/15 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 September 15 which were signed by the Chairman.

118/PC/15 – County Councillor’s Report

Councillor Egleton was not present.

119/PC/15 – District Councillor’s Report

Cllr Bagge reported that the Plan making progress is underway at SBDC/Chiltern.  Cllr Bagge has been invited to join Bucks Health and Wellbeing board as a District Council representative.

120/PC/15 – Chairman’s Update from last meeting.

Nothing to update.

121/PC/15 – Khalsa School

Nothing to update.

122/PC/15 –Pavilion

The pavilion is up and running with all groups using it on a weekly basis, there have been a few teething problems which was to be expected.

Cllr Bagge proposed to accept quote from Alarm Company for annual maintenance and service, seconded by Cllr Fox, RESOLVED to agree, all in favour.

123/PC/15 – Vine Road Parking Issues

Cllr Bagge asked for this to be deferred until November, all in favour.

124/PC/15 – MVAS Rota

Cllr Taylor not present, discussion took place about the rota and when it will be back in operation, clerk to speak to Cllr Taylor, deferred to November, all in favour.

125/PC/15 – Flooding/Bells Hill Recreation Ground

NOTED and RATIFIED works are going ahead which will hopefully solve the problems but there are no guarantees.

126/PC/15 – New Development Names at Stoke House

NOTED that Stoke House and Mobbs Close were accepted.

127/PC/15 – Tarmac Bells Hill Recreation Ground

NOTED information circulated by Cllr Carter quote not available in time to decide, all agreed to defer to November meeting for decision.

128/PC/15 – PC Logo

DISCUSSED recommendations brought back by Cllr Bagge from last meeting, and agreed that College of Arms route was too expensive to pursue.  Cllr Huntley confirmed that the current logo was registered to the Parish Council, clerk to check, all agreed to bring back to November. Agreed to ask The Stoke Poges Society to find an alternative logo to avoid confusion of identity.

129/PC/15 – Collum Green Road/Stoke Green Traffic Data

NOTED that the officer has not had time to summarise the date and to agree to defer further discussion until November meeting.

130/PC/15 – WW1 Memorial

Agreed, all in favour to defer until November meeting.

131/PC/15 – 11/11

DISCUSSED and DECIDED on 11/11 arrangements for the service at the church and at the flag pole, all in favour to have the same format as last year.

132/PC/15 – Active Bucks

Cllr Lynch updated the council about a scheme for exercise classes in the LAF areas to encourage people to exercise more! Agreed, all in favour for Cllr Lynch to attend the sub-committee meetings and push for accessible classes for Stoke Poges residents to be made from LAF funding.

133/PC/15 – Stoke Poges Hastings Community Fund

Cllr Lynch requested a nominee from the Parish Council to become a trustee along with herself!  Cllr Bagge volunteered, agreed, all in favour.

134/PC/15 – Community Carols

DISCUSSED and agreed, all in favour with a  recommendation from Cllr Bagge to hold a Village Carols event on Friday 11 December 2015 from 6.30pm.  Procession from St. Andrew’s behind Father Christmas and the sleigh to arrive back at St. Andrews by about 7.30pm to be followed by singing carols in the hall.  Barbecue to be run by the scouts, mulled wine and hot chocolate to be served.  Cllr Crocker and clerk to sort out paperwork.

135/PC/15 – Precept Setting 2015-2019 – Dispensations under the Localism Act 2011

RESOLVED to agree, all in favour that each councillor will sign a dispensation to enable them to vote of the annual setting of the council precept.  Clerk to circulate.

136/PC/15 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Minutes – 17 August 2015 – Signed 21 September 2015

137/PC/15 – Finance

(1) NOTED Statement of Accounts – September 2015

(2) RESOLVED to approve list of bacs & cheques for signature September 2015 (subject to additions)   

(3) RECEIVED Bank reconciliations, September 2015

(4) NOTED Budget monitoring, September 2015

(5) NOTED Fighting Fund

138/PC/15 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting. None.

Correspondence: None.

139/PC/15 – NOTED Dates of Future Meetings

Planning Committee 19 October 2015

Recreation & Environment Committee – 26 October 2015

Full Parish Council – 9 November 2015

Meeting ended at 8.25pm

Signed/Chairman Dated