Agenda for Parish Council Meeting, Monday 14 March 2016


To deal with the following business:



242/PC/16 – Police

To receive a report from the police.

243/PC/16 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

244/PC/16 – Apologies for Absence

245/PC/16- Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

246/PC/16 – Minutes

To approve the minutes of the Council meeting held on 8 February 2016  (previously circulated). 

247/PC/16 – County Councillor’s Report

Councillor Egleton to report.

248/PC/16 – District Councillor’s Report

249/PC/16 – Chairman’s Update from last meeting.

250/PC/16 – Khalsa School


251/PC/16 – Bells Hill Green

Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement.  To make any decision on response. Deferred from February 2016.

252/PC/16 – Beacon Lighting 21 April 2016

Agreed to bring back for further discussion from last meeting, falls on same evening as the APM. Deferred from February 2016.

253/PC/16 – Chiltern & South Bucks Joint Local Plan

Update from the public meeting held on 29 February and confirmation that Parish comments were submitted in time for consultation end as delegated to the working party.

254/PC/16 – Parish Reception

Reminder about reception to be held on 18 March 2016.

255/PC/16 – Barrett & Thomson

To note letter from solicitors regarding a bequest made to the Parish Council. Circulated.

256/PC/16 – Tubwell/Bench

Request to discuss and decide to change previously agreed location of replacement bench to Bells Hill Green back to Tubwell Road, and decide any conditions which may be applied.  Circulated.

257/PC/16 – Website

To discuss and decide on future of the Parish Council website.

258/PC/16 – Pavilion

To discuss and decide on employing an on call manager for the pavilion for when the alarm is sounded.

To discuss and decide whether to seek legal advice and costs to transfer the Pavilion to the Bells Hill Recreation Ground Charity to minimise Business Rate liability.

259/PC/16 – Beeches LAF/Dropped Kerbs and Bollards

Notification of an increase in costs on previously agreed match funded work on Rogers Lane and Bells Hill Green.  To decide on whether to still support the scheme and match fund the projects.  Circulated.

To decide to request to the LAF to specify a scheme for Vine Road for SPPC to be priced up for consideration of funding the scheme by the Parish Council.

260/PC/16 – Waldon Telecom Ltd

Notification of a proposed telecom mast and seeking our comments prior to making a Planning Application. Circulated.

261/PC/16 – Bells Hill Recreation Ground/Swings

To decide on whether to buy a Tango swing to hang on a new baby swing frame which is on order as agreed by R & E.  New rules have become available since the meeting was held which would allow the swing to hang in a metal frame alongside another baby swing.

262/PC/16 – Meeting Dates 16/17

To resolve to agree meeting dates for 16/17. Circulated.

263/PC/16 – Horticultural Society

To resolve to agree to allow parking on Bells Hill Recreation Ground at the show in July.

264/PC/16 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Recreation & Environment Minutes 26 October  2015 Signed 22 February 2016

265/PC/16 – Finance

(1) Statement of Accounts – February 2016, circulated

(2) To approve list of bacs & cheques for signature February 2016 (subject to additions) circulated.

(3) Bank reconciliations, February 2016, circulated.

(4) Budget monitoring, February 2016 circulated

(5) Fighting Fund. Circulated.

266/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting. None.


267/PC/16 – Dates of Future Meetings

Parish Reception – 18 March 2016

Planning Committee – 21 March 2016

Full Parish Council – 11 April 2016

Julie Simmonds

Julie Simmonds

Clerk to the Council 

9 March 2016