YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 11 APRIL 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
268/PC/16 – Police
To receive a report from the police.
269/PC/16 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
270/PC/16 – Apologies for Absence
271/PC/16- Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
272/PC/16 – Minutes
To approve the minutes of the Council meeting held on 14 March 2016 (previously circulated).
273/PC/16 – County Councillor’s Report
Councillor Egleton to report.
274/PC/16 – District Councillor’s Report
275/PC/16 – Chairman’s Update from last meeting.
276/PC/16 – Khalsa School
Update and to note court case started.
277/PC/16 – Bells Hill Green
Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. To make any decision on response! Deferred from March 2016.
278/PC/16 – Beacon Lighting 21 April 2016
To note that the lighting time was agreed at 7.30pm but due to demand requests have been made to change to 8.30pm, however anyone already organised for 7.30pm it is fine to carry on with that time, to note that due the APM starting at 8pm the same evening, 7.30pm would be the best time to light the beacon. Deferred from March 2016.
279/PC/16 – Pavilion
Update on progress on employing an on call manager for the pavilion for when the alarm is sounded. Clerk sounded out Village Centre Manager, who did not agree to take on the role at £25 per callout. To decide way forward.
To Note that seeking legal advice and costs to transfer the Pavilion to the Bells Hill Recreation Ground Charity to minimise Business Rate liability, was not necessary at this stage because the Budget introduced an exemption for small business premises with a rateable value below £6000 reducing the rates to zero for 15/16 and 16/17.
280/PC/16 – Etricourt-Manancourt
Invitation to a ceremony to be held in Etricourt-Mancourt, northern France, on 16 October 2016, to name the village square ‘Place du 11 Novembre – Stoke Poges’ in recognition of financial aid provided by villagers following World War I.
281/PC/16 – Speed Review on B416 Park Road
Results of speed review previously circulated, to discuss and decide on any further action.
282/PC.16 – Subscription to Grammarly Service
To resolve to agree to subscribe yearly to a Grammarly online proofreading service at a cost of approximately £100 to improve the efficiency of producing the Stoke Poges News.
283/PC/16 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
284/PC/16 – Finance
(1) Statement of Accounts – March 2016, end of year not completed to be forwarded at a later date.
(2) To approve list of bacs & cheques for signature March 2016 (subject to additions) circulated.
(3) Bank reconciliations, March 2016, end of year not completed to be forwarded at a later date.
(4) Budget monitoring, March 2016, end of year not completed to be forwarded at a later date.
(5) Fighting Fund. end of year not completed to be forwarded at a later date.
285/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
286/PC/16 – Dates of Future Meetings
Planning Committee – 18 April 2016
Annual Meeting of Electorate and Beacon Lighting – 21 April 2016
Full Parish Council – 9 May 2016
Clerk to the Council
6 April 2016