YOU ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 09 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
__________________________________________________________________________
AGENDA
001/PC/16 – To Elect a Chairman for the coming year.
and to receive declaration of acceptance of office.
002/PC/16 – To Elect a Vice Chairman for the coming year.
and to receive declaration of acceptance of office.
003/PC/16 – Police
To receive a report from the police.
004/PC/16 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
005/PC/16 – Apologies for Absence
006/PC/16 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
007/PC/16 – Minutes
To approve the minutes of the Council meeting held on 11 April 16 (previously circulated).
008/PC/16 – Review of Standing Orders and Financial Regulations and Financial Risk Assessment for 16/17.
To review and agree any changes to any of the above. Circulated by email.
009/PC/16 – To Appoint Committees
(a) Recreation & Environment Committee
(6 members plus Chairman ex officio)
(b) Planning Committee
(6 members plus Chairman ex officio)
To resolve to agree to co-opt current two residents of Stoke Poges who sit on this committee.
(c) Finance & General Purposes Committee
(6 members plus Chairman ex officio)
010/PC/16 – Fix times of meetings (every month except August at 7.30pm.)
Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.
Planning Committee – Every third Monday at 7.30pm (possibly August)
Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)
Finance Committee – fourth Monday (2/3 per year)
To agree any changes to other bodies:- (Existing representatives listed)
Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.
Allotment Representative – Cllr Cox
Memorial Gardens – Heather Huntley
Heritage Walk – Heather Huntley
Village Fete Committee – Saera Carter
Allotment Cup – Horticultural Society and one Parish Councillor
Webmaster – Ralph Bagge
Website Liaison – Ralph Bagge
Parish Newsletter – Ralph Bagge
Flagmaster – Jim Budd
Tree Wardens – Alan Fox
Beeches LAF – Cllr Lynch
MVAS Rota and Co-ordination – Cllr Taylor
011/PC/16 – New Parish Plan
To agree to defer starting a new parish plan until the school’s location is finally determined.
012/PC/16 – County Councillor’s Report
Councillor Egleton to report.
013/PC/16 – District Councillors’ Report
014/PC/16 – Chairman’s Update from last meeting.
015/PC/16 – Khalsa School
Update from Cllr Carter
016/PC/16 – Bells Hill Green
Any update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. To make any decision on response! No update as at April meeting, Cllr Bagge was asking Cllr Egleton to chase! Deferred from April 2016.
017/PC/16 – Pavilion
Any update on progress on employing an on-call manager for the pavilion for when the alarm is sounded.
018/PC/16 – Fete
To discuss and agree involvement with this year’s fete on 4 June 2016.
019/PC/16 – Road Naming Hollybush Hill
Request from developer to name a new road off of Hollybush Hill ‘Tudor Court’. To decide. Circulated.
020/PC/16 – Request for a contribution
Request from Stoke Poges Events Committee for a donation to a Grand Tea for residents who are 90 in this year, towards a gift for each of a commemorative coin. Circulated.
021/PC/16 – Virgin Media bringing Ultrafast Broadband to Stoke Poges
Information received and an offer of a short presentation in the next few weeks. Circulated.
022/PC/16 RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Minutes – 21 March 2015 – Signed 18 April 2015
023/PC/16 – Finance
(1) Statement of Accounts – April 2016 to be tabled.
(2) To approve list of cheques/Bacs for signature April 2016 (subject to additions) to be tabled.
(3) Bank reconciliations, April 2016 – to be tabled.
(4) Budget monitoring, April 2016 – to be tabled.
(5) Fighting Fund report – to be tabled.
(6) To Note that Internal Audit has started.
024/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
Correspondence:-
(1). Iver Parish Council – Notification of application to declare Iver Parish as a Neighbourhood Area. Circulated.
025/PC/16 – Dates of Future Meetings
Planning Committee –16 May 2016
Finance Committee – 23 May 2016
Fete – 4 June 2016
Queens Garden Party – 12 June 2016
Full Parish Council – 13 June 2016
Julie Simmonds
Clerk to the Council
3 May 2016