YOU ARE SUMMONED TO ATTEND A MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 23 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP
to deal with the following business:-
18 May 2016
A G E N D A
001/F/16 To Elect a Chairman for Finance for the coming year 16/17.
002/F/16 To Elect a Vice Chairman for Finance for the coming year 16/17.
003/F/16 Apologies for Absence
004/F/16 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
To approve the minutes of the meeting held on 23 November 2015 – previously circulated.
006/F/16 Accounts for Year Ended 31st March 2016
(1) Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, To be signed by the Chairman of Finance or the Chairman of the Council and the RFO. Circulated.
(2) Receive and approve the annual return to be signed by the Chairman of Finance or the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated
(3) To Resolve to transfer funds from the Pavilion Reserve back into the General Fund or vice versa.
(4) To note status of fighting fund at 31 March 16
007/F/16 Projects/Reserves/General Fund
To note reserves and finances following the audit. To make any changes or cancellation of any existing Reserves and / or any changes to the sums held. Circulated.
008/F/16 Fighting Fund
To resolve to vire any funds if required from the general fund at the end of March 2017 up to £50k for statutory challenge costs if required.
009/F/16 Charity Bank
To note that an application to this bank resulted in not receiving any replies even though it was chased several times.
010/F/16 Online Banking
To note that since the audit the internal auditor has asked that we review internal controls of online banking, suggesting that another cheque signatory authorises online payments. Clerk to check with Lloyds and Barclays to see what can be put in place.
011/F/16 Visit to France in October – Etricourt-Manancourt
To note that travel and accommodation/meal expenses can be paid for under section 137 and CAB Section G Twinning part 27.11. To agree to go this route and bring back to full council for complete approval.
012/F/16 Date of next meeting:- 28 November 2016.