Minutes Annual Full Parish Council Meeting 9 May 2016

MINUTES OF THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 09 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.

Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan & Cllr Fox.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:- 1 member of public.

__________________________________________________________________________

MINUTES

 

001/PC/16 – To Elect a Chairman for the coming year.

Cllr Finan proposed that Cllr Bagge be Chairman for the coming year, this was seconded by Cllr Fox, RESOLVED to agree, all in favour and Cllr Bagge signed the declaration of acceptance of office.

 

002/PC/16 –         To Elect a Vice Chairman for the coming year.

Cllr Bagge proposed that Cllr Carter be Vice Chairman for the coming year, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour and Cllr Carter signed the declaration of acceptance of office.

 

003/PC/16 – Police

RECEIVED a report from the police which was tabled.

 

004/PC/16 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public was present to listen to item number 016/PC/16.

 

005/PC/16 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins, Cllr Huntley, Cllr Lynch, Cllr Taylor and the Police.

 

006/PC/16 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 015. As a member and Leader of SBDC he would chair this item but would not express views or take part in any vote.

 

 

007/PC/16 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 April 2016 which were signed by the Chairman.

 

008/PC/16 – Review of Standing Orders and Financial Regulations and Financial Risk   Assessment for 16/17.

RESOLVED AND AGREE no changes to any of the above, all in favour.

 

009/PC/16 –         RESOLVED TO AGREE To Appoint Committees and keep the same as last year as below, all in favour:-

(a)     Recreation & Environment Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Huntley, Cllr Lynch, & Cllr Bagge (ex officio)

 

(b)     Planning Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Mr Duncombe, Mr Harris, Cllr Hoskins, Cllr Taylor & Cllr Bagge (ex officio)

RESOLVED to agree, all in favour, to co-opt the current two residents of Stoke Poges who sit on this committee, all in favour.

 

(c)     Finance & General Purposes Committee

(6 members plus Chairman ex officio)

Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins Cllr Lynch & Cllr Bagge (ex officio).

 

010/PC/16 – RESOLVED TO AGREE Fix times of meetings, all in favour:-

(Every month except August at 7.30pm.)

Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.

 

Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – fourth Monday (2/3 per year)

 

RESOLVED to agree any changes to other bodies as below, all in favour:-

Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.

Allotment Representative – Cllr Cox

Memorial Gardens – Heather Huntley

Heritage Walk – Heather Huntley

Webmaster – Ralph Bagge

Website Liaison – Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Taylor

Duke of Edinburgh – Cllr Finan

Chiltern & South Bucks Strategic Partnership – Cllr Lynch

Stoke Poges Village Hall Committee – Cllr Finan & Cllr Fox

 

011/PC/16 – New Parish Plan

RESOLVED to agree to Cllr Carter and Cllr Crocker to look into what is involved in starting the process by declaring Stoke Poges as a Neighbourhood Area prior to starting a new parish plan, to bring back to June 16 meeting.

 

012/PC/16 – County Councillor’s Report

Councillor Egleton was not present.

 

013/PC/16 – District Councillors’ Report

Cllr Bagge reported that the Annual Meeting of the District Council was due to be held on 10 May. A multi-story car park is being considered for Station Road, Gerrards Cross.

 

014/PC/16 – Chairman’s Update from last meeting.

Cllr Bagge was pleased to report that the lighting of the beacon on 21 April for the Queens 90th birthday was a success, many thanks to Cllr Finan for his help with the arrangements, this was followed by the Annual Parish Meeting, which was well attended.

 

015/PC/16 – Khalsa School  

Cllr Carter reported that they are still waiting for the judge to say if the case can proceed to court or not!

         

016/PC/16 – Bells Hill Green

No update from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. SBDC taking decision back to cabinet. Unable to make any decision on response!  Bring back to June 16 meeting.

 

017/PC/16 – Pavilion

No update on progress on employing an on-call manager for the pavilion for when the alarm is sounded Cllr Bagge to advertise in the next SPN.

 

018/PC/16 – Fete

DISCUSSED and AGREED, all in favour not to have any involvement with this year’s fete on 4 June 2016, or future fetes but to attend and enjoy them.

 

019/PC/16 – Road Naming Hollybush Hill

Request from developer to name a new road off of Hollybush Hill ‘Tudor Court’.

Cllr Carter proposed Mayer Close, Cllr Crocker seconded, vote showed 2 for and 3 against, 1 abstention.

Cllr Fox proposed Allhusen Place and Dorothy House, seconded by Cllr Finan, vote showed 4 for and 2 abstentions, vote carried.

 

020/PC/16 – Request for a contribution

Request from Stoke Poges Events Committee for a donation to a Grand Tea for residents who are 90 in this year, towards a gift for each of a commemorative coin. Cllr Bagge proposed that we pass this to Cllr Smith Chairman of South Bucks District Council and ask him to fund this from his Chairman’s fund, seconded by Cllr Crocker, RESOLVED to agree all in favour.

 

021/PC/16 – Virgin Media bringing Ultrafast Broadband to Stoke Poges

NOTED Information received and an offer of a short presentation in the next few weeks.

 

022/PC/16 RECEIVED and ADOPTED minutes from previous meetings of sub committees and     working parties:

  1. Planning Minutes – 21 March 2015 – Signed 18 April 2015023/PC/16 – Finance
  2.  

(1) NOTED Statement of Accounts – April 2016.

(2) RESOLVED to approve list of cheques/Bacs for signature April 2016

(3) RECEIVED & NOTED Bank reconciliations, April 2016

(4) RECEIVED & NOTED Budget monitoring, April 2016

(5) NOTED Fighting Fund report

(6) NOTED that Internal Audit has started.

 

024/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence:-

(1). NOTED Iver Parish Council – Notification of application to declare Iver Parish as a Neighbourhood Area.

 

025/PC/16 – NOTED Dates of Future Meetings

Planning Committee –16 May 2016

Finance Committee – 23 May 2016

Fete – 4 June 2016

Queens Garden Party – 12 June 2016

Full Parish Council – 13 June 2016

 

 

 

 

Meeting ended at 8.37pm.