YOU ARE SUMMONED TO ATTEND A MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 13 JUNE 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
026/PC/16 – Police
To receive a report from the police.
027/PC/16 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
028/PC/16 – Apologies for Absence
029/PC/16 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
030/PC/16 – Minutes
To approve the minutes of the Council meeting held on 9 May 16 (previously circulated).
031/PC/16 – To agree to appoint extra members to two committees which are short or agree to run with fewer members.
(a) Recreation & Environment Committee
(6 members plus Chairman ex officio) = 2 extra required!!
Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Lynch & Cllr Bagge (ex officio)
(b) Finance & General Purposes Committee
(6 members plus Chairman ex officio) = 1 extra required!!
Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Lynch & Cllr Bagge (ex officio)
032/PC/16 – County Councillor’s Report
Councillor Egleton to report.
033/PC/16 – District Councillors’ Report
034/PC/16 – Chairman’s Update from last meeting.
To note resignation received from Cllr Heather Huntley.
035/PC/16 – Khalsa School
Update from Cllr Carter
036/PC/16 – Bells Hill Green
To note new licence received from SBDC after Parish proposal to take responsibility for the footpath and railings out of the agreement. To make any decision on response!
037/PC/16 – Neighbourhood Plan
Update from Cllr Carter & Cllr Crocker into what is involved by declaring Stoke Poges as a Neighbourhood Area prior to starting a new Parish Plan and to make any decision needed. Bought back from May meeting.
038/PC/16 – Pavilion
To discuss any update on progress on employing an on-call manager for the pavilion for when the alarm is sounded and to discuss and decide if more is required in terms of managing the building.
039/PC/16- Visit to France in October – Entricourt-Manancourt
NOTED and agreed at Finance meeting on 23 May 2016 that travel and accommodation/meal expenses can be paid for under section 137 and CAB Section G Twinning part 27.11.
RESOLVED to agree to go this route and bring back to June 2016 full council meeting for complete approval.
To agree and decide arrangements for above. To note some interest from residents.
040/PC/16 – Allhusen Place/Dorothy House
To note acceptance of these names for the new development on Hollybush Hill.
041/PC/16 – MVAS
Update from Cllr Cox on data collection and to make any decision on further requirements.
042/PC/16 – Audit
To note that the audit has taken place and is complete with nothing to report. All documents signed at the finance meeting on 23 May and have been sent to the external auditors. Documents circulated.
To note that is was RESOLVED to agree at the finance meeting on 23 ay 2016, all in favour to have two councillors set up online to authorise any bacs payments entered by the clerk, (one required to authorise), Cllr Fox agreed to be one, and the clerk is to ask Cllr Lynch as second. Agreed to bring back to the June Full PC meeting for ratification.
043/PC/16 – Local Area Forum
Transport schemes to be submitted by 31/8/16 for 17/18. To agree and decide.
044/PC/16 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 18 April 2016 – Signed 16 May 2016
(2) Finance Minutes – 23 November 2015 – Signed 23 May 2016
045/PC/16 – Finance
(1) Statement of Accounts – April 2016 to be tabled.
(2) To approve list of cheques/Bacs for signature April 2016 (subject to additions) to be tabled.
(3) Bank reconciliations, April 2016 – to be tabled.
(4) Budget monitoring, April 2016 – to be tabled.
(5) Fighting Fund report – to be tabled.
(6) To Note SLCC increase on payment bands from April 16 and April 17.
046/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
(1). The Clerk – May 2016
047/PC/16 – Dates of Future Meetings
Planning Committee –20 June 2016
Recreation & Environment – 27 June 2016
Full Parish Council – 4 July 2016
Clerk to the Council
8 June 2016