YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 27 JUNE 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,
to deal with the following business: Julie Simmonds
Clerk
22 June 2016
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A G E N D A
001/RE/16 To Elect a Chairman for R & E for the coming year 16/17.
002/RE/16 To Elect a Vice Chairman for R & E for the coming year 16/17.
003/RE/16 Items by Members of Public Present 7.30pm-7.45pm
The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.
004/RE/16 Apologies for absence.
005/RE/16 Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.
006/RE/16 Minutes
To approve the minutes of the R&E Committee held on 22 February 2016 (previously distributed)
007/RE/16 Football Bells Hill
Any update on football teams using the recreation ground and pavilion, and to make any decisions deemed necessary.
To Note that the WWLFC are without a manager at the moment and unsure if they are using the facilities next season.
008/RE/16 Nettleship Wood
Update and any decisions deemed necessary.
To discuss and decide putting a driveway through from the entrance to the Frank Solari field which is
totally unpassable at the moment, impossible to mow as well. Quote to be tabled.
009RE/16 Bells Hill and Plough Lane Recreation Grounds
To note that bund and new trees installed to prevent flooding and damage from the rec into gardens in Decies Way are working well and residents have sent a thankyou email to the council via the clerk.
Request received from the residents to install a sign on the MUGA saying ‘Opens at 9am, Closes at 8pm or Dusk’. To resolve to agree to install a sign.
To approve quotes received to cut back hedge along back of houses on Bells Hill and to cut back along path up to kissing gate towards old Dog and Pot. To be tabled.
To note that the clerk has applied for a grant to replace swings and install a jogging path in Bells Hill Rec and any extra to pay for storage area behind pavilion.
To note RoSPA inspections carried out, nothing major to report, all minor works to be carried out throughout the year as usual.
010/RE/16 Pavilion
To discuss and decide upon engaging a self-employed Caretaker to undertake all alarm calls and other duties such as deep cleaning on a regular basis and removing marks, cleaning windows inside and out, keeping the rear of the property tidy etc., deferred for full decision for R & E to make and financial from Full Council on 13 June 2016.
Request from a tennis club member to have a line painted on the wall of the pavilion in the car park for tennis practice, to decide.
To agree in install signs in and on the Pavilion to include who to contact for damage etc.
011/RE/16 Allotments
Item brought back from last meeting:- To discuss and decide or defer until November 16.
NOTED letter received from the Allotment Association on the same subject with proposal for works to deal with the flooding issues and a request to settle the outstanding invoice discussed last time which was agreed to bring back to this meeting. Cllr Cox proposed that nothing can be decided until after the winter when we can see if the drainage is working, therefore we cannot pay the invoices either without further evidence, in light of the advice sought above we should not do any drainage works proposed yet, and both items should be deferred until at least February if not June next year, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour.
Update from Cllr Cox on allotments, to decide on any further action required.
012/RE/16 Dog Bin
Request from resident to place a dog bin in the footpath between Gerrards Cross Road and Hazell Way. Cost £226.00 to decide.
013/RE/16 Working Party for Xmas Lights Ceremony/Bells Hill Green
Update and to make any decisions regarding this year’s event.
To discuss lighting for this year and make any decisions.
Update from Cllr Crocker on progress on repairs on Santa’s Sleigh.
014/RE/16 Date of next meeting:-
7 November 2016