MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 23 MAY 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP
Present:- Cllr Fox (Chair), Cllr Bagge, Cllr Carter & Cllr Crocker
In Attendance:- Mrs J Simmonds
001/F/16 To Elect a Chairman for Finance for the coming year 16/17.
Cllr Crocker proposed that Cllr Fox be Chairman for the coming year, this was seconded by Cllr Bagge, RESOLVED to agree, all in favour.
002/F/16 To Elect a Vice Chairman for Finance for the coming year 16/17.
Cllr Bagge proposed that Cllr Lynch be Vice Chairman for the coming year, (Cllr Lynch had agreed to this in her absence) this was seconded by Cllr Fox RESOLVED to agree, all in favour.
003/F/16 Apologies for Absence
APOLOGIES were received by Cllr Finan and Cllr Lynch.
004/F/16 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
Cllr Bagge declared an interest in item 008. As a member and Leader of SBDC he would not express views or take part in any vote.
RESOLVED to approve the minutes of the meeting held on 23 November 2015 which were signed by the Chairman.
006/F/16 Accounts for Year Ended 31st March 2016
(1) RESOLVED, all in favour to receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, which were signed by the Chairman of Finance and the RFO.
(2) RESOLVED, all in favour to receive and approve the annual return which was signed by the Chairman of Finance and the RFO and receive and approve bank reconciliation and statement of significant variations.
(3) Cllr Fox proposed to resolve to transfer funds from the Pavilion Reserve back into the General Fund , this was seconded by Cllr Bagge, RESOLVED to agree, all in favour.
(4) NOTED status of fighting fund at 31 March 16
007/F/16 Projects/Reserves/General Fund
NOTED reserves and finances following the audit. Cllr Carter proposed only to make the changes outlined in 006/F/16 (3) and not to cancel any existing Reserves, seconded by Cllr Fox, RESOLVED to agree all in favour.
008/F/16 Fighting Fund
Cllr Carter proposed to resolve to vire any funds if required from the general fund at the end of March 2017 up to £50k for statutory challenge costs if required, this was seconded by Cllr Fox, RESOLVED to agree, 3 in favour, 1 abstention.
009/F/16 Charity Bank
NOTED that an application to this bank resulted in not receiving any replies even though it was chased several times.
010/F/16 Online Banking
NOTED that since the audit the internal auditor has asked that we review internal controls of online banking, suggesting that another cheque signatory authorises online payment, by way of logging onto the bank account.
RESOLVED to agree, all in favour to have two councillors set up online to authorise any bacs payments entered by the clerk, (one required to authorise), Cllr Fox agreed to be one, and the clerk is to ask Cllr Lynch first and if she does not want to then Cllr Carter or Cllr Crocker agreed to take on the role. To bring back to the June meeting for ratification.
011/F/16 Visit to France in October – Etricourt-Manancourt
NOTED and agreed that travel and accommodation/meal expenses can be paid for under section 137 and CAB Section G Twinning part 27.11. RESOLVED to agree to go this route and bring back to June 2016 full council meeting for complete approval.
012/F/16 NOTED Date of next meeting:- 28 November 2016.
Meeting ended at 8pm