YOU ARE SUMMONED TO ATTEND A MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 10 OCTOBER 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
To deal with the following business:
095/PC/16 – Police
To receive a report from the police.
096/PC/16 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
097/PC/16 – Apologies for Absence
098/PC/16 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
099/PC/16 – Minutes
To approve the minutes of the Council meeting held on 12 September 2016 (previously circulated).
100/PC/16 – County Councillor’s Report
Councillor Egleton to report.
101/PC/16 – District Councillors’ Report
102/PC/16 – Chairman’s Update from last meeting.
103/PC/16 – Khalsa School
Update from Cllr Carter
104/PC/16 – Bells Hill Green
New lease was sent to solicitor to look over before signing and returning to SBDC. They require £1000 plus vat to advise of any issues and possible amendments to the lease. To Resolve to agree to accept the lease and its terms and approve the clerk to sign as it is, or to agree to pay for the solicitor to approve it.
To note tender process is now in operation.
105/PC/16 – Neighbourhood Plan
Update from Cllr Carter & Cllr Crocker into what is involved by declaring Stoke Poges as a Neighbourhood Area prior to starting a new Parish Plan and to make any decision needed. Bought back from September meeting.
106/PC/16- Visit to France in October – Etricourt-Manancourt
Report from Cllr Crocker on travel and accommodation update and arrangements.
To note that authority to spend on official courtesy visits is permitted under section 176 of the 1972 local government act, and to Resolve to agree that any costs incurred are vired from the general fund to section 137.
107/PC/16 – Agenda and Minutes
Update from Cllr Bagge on purchasing Ipads, brought back from September meeting.
108/PC/16 – School Lane Residents Association
Update from Cllr Bagge after raising with the Head of Communities and Environmental Health, brought back from September meeting.
109/PC/16 – Road Markings Rogers Lane/Duffield Lane
Update, brought back from September meeting.
110/PC/16 – CDC/SBDC Joint Local Plan – Potential Introduction of CIL
Councils views required by 18 November 2016 – To decide.
111/PC/16 – SBALC
Request from Chairman of SBALC for SPPC to rejoin. To decide.
112/PC/16 – Installation of Bollard on Grass Verges
Item requested by Cllr Carter, to discuss and make any decisions for a way forward.
113/PC/16 – Remembrance Day 11/11
To agree to the usual ceremony at the flagpole at 10.45am on Friday 11/11/16.
To agree to place wreath and posies at the church service on Sunday 13/11/16.
To discuss and decide about moving the flag pole onto the Green.
114/PC/16 – Christmas Lights
To agree on and decide which quote to accept for new Christmas Lights on the green and in the car park trees, quotes circulated.
115/PC/16 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 15 August 2016 – Signed 19 September 2016
116/PC/16 – Finance
(1) Statement of Accounts – September 2016 To be tabled
(2) To approve list of cheques/Bacs for signature September 2016 (subject to additions) to be tabled.
(3) Bank reconciliations, September 2016 –to be tabled.
(4) Budget monitoring, September 2016 – to be tabled.
(5) Fighting Fund report – to be tabled.
117/PC/16 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
(1). SelectaDNA – Newsletter Issue 17
(2). The Clerk – Magazine September 17
(1). Bucks Local Access Forum – Restoring The Record – Previously Circulated
(2). London Green Belt – Urgent Action Required – Previously circulated.
(3). TfB Autumn/Winter Conference – 1/11/16 9am-2pm Aylesbury – Previously circulated.
118/PC/16 – Dates of Future Meetings
Planning Committee –17 October 2016
Recreation & Environment – 7 November 2016
Full Parish Council – 14 November 2016
Clerk to the Council
5 October 2016