YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 7 NOVEMBER 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE
to deal with the following business:
2 November 2016
A G E N D A
015/RE/16 Items by Members of Public Present 7.30pm-7.45pm
The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.
016/RE/16 Apologies for absence.
017/RE/16 Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.
To approve the minutes of the R&E Committee held on 27 June 2016 (previously distributed)
019/RE/16 Football Bells Hill
Update on football teams using the recreation ground and pavilion, and to make any decisions deemed necessary.
To consider and decide annual rent costs for 2017/18 in new pavilion for budgets for all teams.
020/RE/16 Nettleship Wood
Update and any decisions deemed necessary.
To note tabled proposal to rent the Frank Solari field and grassed area to the right of the entrance to
Nettleship Wood from the gate to graze a couple of sheep and small cattle. To decide.
To consider and decide rent costs for grazing contracts and annual increase for 2017/18 for budget.
021RE/16 Bells Hill and Plough Lane Recreation Grounds
To note that the clerk has won the grant to install a jogging path in Bells Hill Rec and any extra to pay for a storage area behind the pavilion. Amount to be decided in Tesco stores via a voting system between 31 October and 12 November.
To note quotes for jogging path and to decide, to be tabled.
To note that the new swings have been installed as agreed to be paid for from swing reserve.
To note costings for repairs and maintenance as per RoSPA report are being costed and work will be carried out this year.
To agree to set aside a reserve amount to replace the fencing around the toddler play areas in both recreation grounds.
To note that the Caretaker to undertake all alarm calls and other duties such as deep cleaning on a regular basis is working well.
To note and discuss utility costs for first year. Circulated.
To consider and decide annual rent costs for 2016/17 in new pavilion for budgets for all uniformed
To discuss and decide about changing or better securing the fencing to the rear of the pavilion to prevent
Access, to agree an amount to add to the budget 17/18. Circulated.
023/PC/16 Bells Hill Green
To look at tenders for maintaining the Bells Hill Green and to decide which one to put forward to Full Parish Council on 14 November 2016 for final decision.
Update from Cllr Cox on allotments, to decide on any further action required.
To consider and decide rent costs and annual increase for 2017 for budget.
025/RE/16 Tennis Club
To consider and decide rent costs and annual increase for 2017/18 for budget.
026/RE/16 Playground Inspections/Litter Picking
To consider and decide on any annual increase for 2017/18 for budget.
027/RE/16 Working Party for Xmas Lights Ceremony/Bells Hill Green
To discuss arrangements for Carols on the Green and to note how many helpers will be available.
To note that lights and Christmas Tree will be installed and switched on by 1 December.
To agree to transfer any money left in the Christmas Lights budget at the end of this financial year 16/17
to go into the Christmas Lights Reserve. To decide if to transfer money in from reserves at the end of
the year, for ongoing maintenance and extra lights and how much.
028/RE/16 Finance Budgets 17/18
To note and agree budgets for 17/18. Circulated
029/RE/16 Date of next meeting:-
27 February 2017