MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 28 NOVEMBER 2016 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP
Present:- Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Finan & Cllr Lynch
In Attendance:- Mrs J Simmonds
013/F/16 Apologies for Absence
APOLOGIES were received from Cllr Crocker and Cllr Hoskins.
014/F/16 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
Cllr Bagge declared a pecuniary interest in item 020/F/16 and will leave the room during the discussion and any decision.
RESOLVED to approve the minutes of the meeting held on 23 May 2016 which were signed by the Chairman
016/F/16 Budget 2017/2018
CONSIDERED amounts to be included in the budgets for 2017/2018 and Cllr Bagge proposed that the attached income/expenditure figures be put forward for recommendation for the Parish Council Meeting to be held on 5 December 2016, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
Cllr Bagge proposed that the recommended Precept requirement for 2017/18 stay the same as last year £186536, this was seconded by Cllr Carter and be submitted for approval by the Full Parish Council Meeting to be held on 5 December 2016, RESOLVED to agree all in favour.
018/F/16 Projects/Reserves/General Fund
CONSIDERED monies held in the General Fund and Reserves & CONSIDERED any new projects. Cllr Fox proposed to make recommendations to the Council for the cancellation of the Fighting Fund Reserve and to add to Reserves the following:-
Bells Hill Recreation Ground Jogging Path – £8k Grant
Bells Hill Green – £70k Grant
Community Cohesion Grant – £17718k – Difference between income & expenditure final figures.
Bells Hill & Plough Lane Recs Toddler Play Area Fencing – £10k already agreed at R & E.
Pavilion Maintenance Fund – Unspent maintenance budget to be vired each year already agreed at R & E.
Christmas Lights Fund – £2.5k from the general fund and any unspent funds from the budget to be vired each year – Already agreed at R & E.
The above was seconded by Cllr Lynch, RESOLVED to agree all in favour to be ratified at Full Parish Council on 5 December 2016.
019/F/16 Fighting Fund
NOTED status of fighting fund. Cllr Bagge proposed to resolve to vire from the general fund to the Fighting Fund reserve at the end of March 2017 for the final balance of £38052.46, this was seconded by Cllr Carter, RESOLVED to agree all in favour.
Cllr Bagge answered technical questions and then left the room at 8.50pm. Quotes were discussed and Cllr Finan proposed that the maintenance of the website as carried out by Cllr Bagge was in comparison very good value for money, he proposed that he remains as the current webmaster doing all of the technical tasks for the same sum of £70 per month, and that the clerk learns to do more administrative duties within the site, this was seconded by Cllr Carter, RESOLVED to agree all in favour.
Cllr Bagge returned to the room at 9pm.
021/F/16 Recreation Grounds Play Equipment/RoSPA work
Cllr Carter proposed to accept the quote for removing rotten wooden stepping stones and replacing with a rope bridge and smooth timber stones and balance logs on the big mound in Bells Hill Rec, whilst on site the contractor will complete all RoSPA works at both recreation grounds at a cost of £1300 for everything, and to accept the quote for installing 3 tons of real stone boulders to replace already removed rotted logs at a price of £260 per tons, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
022/F/16 Online Banking
NOTED that internal controls of online banking are now in place two councillors are now signed up to authorise online bacs payments and a third is in process.
023/F/16 Visit to France in October – Etricourt-Manancourt
NOTED and accepted final costs to council.
024/F/16 NOTED Date of next meeting:- TBA
025/F/16 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
026//F/16 Clerks Appraisal
NOTED appraisal has been carried our satisfactorily.
027/F/15 Clerks Salary
RESOLVED to agree clerk’s salary.
Meeting ended at 9.32pm.