YOU ARE SUMMONED TO ATTEND THE ANNUAL MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 08 MAY 2017 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
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AGENDA
001/PC/17 – To Elect a Chairman for the coming year.
and to receive declaration of acceptance of office.
002/PC/17 – To Elect a Vice Chairman for the coming year.
and to receive declaration of acceptance of office.
003/PC/17 – Police
To receive a report from the police.
004/PC/17 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
005/PC/17 – Apologies for Absence
006/PC/17 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
007/PC/17 – Minutes
To approve the minutes of the Council meeting held on 10 April 2017 (previously circulated).
008/PC/17 – Review of Standing Orders and Financial Regulations and Financial Risk Assessment for 17/18.
To review and agree any changes to any of the above. Circulated by email.
009/PC/17 – To Appoint Committees
(a) Recreation & Environment Committee
(6 members plus Chairman ex officio)
(b) Planning Committee
(6 members plus Chairman ex officio)
To resolve to agree to co-opt current two residents of Stoke Poges who sit on this committee.
(c) Finance & General Purposes Committee
(6 members plus Chairman ex officio)
010/PC/17 – Fix times of meetings (every month except August at 7.30pm.)
Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.
Planning Committee – Every third Monday at 7.30pm (possibly August)
Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)
Finance Committee – fourth Monday (2/3 per year)
To agree any changes to other bodies:- (Existing representatives listed)
Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.
Allotment Representative – Cllr Cox
Memorial Gardens – Vacant
Heritage Walk – Vacant
Webmaster – Ralph Bagge
Website Liaison – Ralph Bagge
Parish Newsletter – Ralph Bagge
Flagmaster – Jim Budd
Tree Wardens – Alan Fox
Beeches LAF – Cllr Lynch
MVAS Rota and Co-ordination – Cllr Cox
Duke of Edinburgh – Cllr Finan
Chiltern & South Bucks Strategic Partnership – Cllr Lynch
Stoke Poges Village Hall Committee – Cllr Finan & Cllr Fox
011/PC/17 – County Councillor’s Report
012/PC/17 – District Councillors’ Report
013/PC/17 – Chairman’s Update from last meeting.
014/PC/17 – Village Pond
Update.
015/PC/17- Bells Hill Green Working Party
Update
016/PC/17 – Litter Picking
Update on litter picking session held on 26 April 2017.
017/PC/17 – Outdoor Cinema 8 September 2017
Update
018/PC/17 – Khalsa School
Update on draft noise agreement.
018/PC/17 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 20 March 2017 – Signed 24 April 2017
019/PC/17 – Finance
(1) Statement of Accounts – April 2017 to be tabled
(2) To approve list of cheques/Bacs for signature April 2017 (subject to additions) – to be tabled.
(3) Bank reconciliations – April 2017 – to be tabled.
(4) Budget monitoring – April 2017 – to be tabled.
020/PC/17 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
Correspondence:-
(1). SBDC – Two New Councils instead of five – Have your say – circulated.
021/PC/17 – Dates of Future Meetings
Planning Meeting – 15 May 2017
Finance Meeting – 22 May 2017
Full Parish Council – 12 June 2017
Julie Simmonds
Clerk to the Council
3 May 2017