Minutes Full Parish Council 8 May 2017


Present:-  Cllr Bagge (Chair), Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch & Cllr Taylor.

In Attendance:-  Mrs J Simmonds (Clerk)

Also Present:-  Cllr Egleton and five members of public.



001/PC/17 – To Elect a Chairman for the coming year.

Cllr FOX proposed that Cllr Bagge be Chairman for the coming year, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour and Cllr Bagge signed the declaration of acceptance of office.


002/PC/17 –         To Elect a Vice Chairman for the coming year.

Cllr Lynch proposed that Cllr Carter be Vice Chairman for the coming year, this was seconded by Cllr Taylor, Cllr Carter had left a written offer to re-stand as Vice Chairman if there were no other nominations.  RESOLVED to agree, all in favour and Cllr Carter will sign the declaration of acceptance of office upon her return.


003/PC/17 – Police

A report from the police was tabled.


004/PC/17 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Four members of public asked questions relating to the pond, Cllr Bagge explained that a consultation will run from the end of May for six weeks, results to be brought back to the September meeting, details of the consultation will be in the next Stoke Poges News.


005/PC/17 – Apologies for Absence

APOLOGIES were received from Cllr Carter and The Police.


006/PC/17 – Declarations of interest                

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.



007/PC/17 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 10 April 2017 which were signed by the Chairman.


008/PC/17 – Review of Standing Orders and Financial Regulations and Financial Risk    Assessment for 17/18.

RESOLVED to AGREE all in favour no changes to any of the above. 


009/PC/17 –         RESOLVED to AGREE all in favour to Appoint Committees and keep the same as last year.

(a)     Recreation & Environment Committee

          (6 members plus Chairman ex officio)

Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Hoskins,  Cllr Lynch and Cllr Bagge (ex officio)


(b)     Planning Committee

          (6 members plus Chairman ex officio)

RESOLVED TO AGREE all in favour to co-opt current two residents of Stoke Poges who sit on this committee.

Cllr Carter, Cllr Crocker, Mr Duncombe, Mr Harris, Cllr Hoskins, Cllr Taylor and Cllr Bagge (ex officio).


(c)     Finance & General Purposes Committee

         (6 members plus Chairman ex officio)

 Cllr Carter, Cllr Crocker, Cllr Finan, Cllr Fox , Cllr Hoskins, Cllr Lynch and Cllr Bagge (ex officio).


010/PC/17 – RESOLVED TO AGREE all in favour to Fix times of meetings and keep the same as last year.

(every month except August at 7.30pm.)

Full Council – second Monday except July and December (first Monday) and if a bank holiday falls on second Monday then it will be previous week.


Planning Committee – Every third Monday at 7.30pm (possibly August)

Recreation and Environment committee – fourth Monday at 7.30pm (3 per year)

Finance Committee – fourth Monday (2/3 per year)


RESOLVED TO AGREE all in favour to any changes to other bodies:-

Footpath Watch – Cllr Cox, Cllr Lynch & Cllr Taylor.

Allotment Representative – Cllr Cox

Webmaster – Ralph Bagge

Website Liaison –  Ralph Bagge

Parish Newsletter – Ralph Bagge

Flagmaster – Jim Budd

Tree Wardens – Alan Fox

Beeches LAF – Cllr Lynch

MVAS Rota and Co-ordination – Cllr Cox

Duke of Edinburgh – Cllr Finan

Chiltern & South Bucks Strategic Partnership – Cllr Lynch

Stoke Poges Village Hall Committee – Cllr Finan & Cllr Fox


011/PC/17 – County Councillor’s Report

Cllr Bagge reported that he was elected on Friday 5 May as the new County Councillor for Stoke Poges, the council congratulated him.  Cllr Bagge and the council also thanked Cllr Egleton for his hard work as the previous County Councillor, and wished him well for his retirement.


012/PC/17 – District Councillors’ Report

Cllr Egleton reported that the purchase was now complete on the Tatling End Police Station and they hope to build some new homes for temporary housing.  The garage on Bells Hill has also been sold and planning applications are expected.


013/PC/17 – Chairman’s Update from last meeting.

Nothing to update.


014/PC/17 – Village Pond

Cllr Carter left a written a report to say that she has had several conversations with a resident to reassure him that a decision has not been made. The question was asked if the residents could buy the pond. Cllr Carter advised that it be put in writing to the Clerk.

Clerk wrote to all residents of Willow Park.


015/PC/17- Bells Hill Green Working Party

Cllr Carter left a written report to say now that the litter pick is completed she will contact volunteers to do some work on the green. A meeting time will be arranged


016/PC/17 – Litter Picking

Approx. 30 persons turned up who were very enthusiastic. Feed back was very positive that there was a feeling of community. The question has been asked if we could arrange future clean ups. 28 sacks were collected 

The committee agreed that the next litter picking date should be Wednesday 6 September 2017 from 6-7pm.


017/PC/17 – Outdoor Cinema 8 September 2017

The 8 Sept has been confirmed. The Clerk is organising the contracts and finances.

If the weather is very bad then the company will postpone our booking and will work with us to find an alternative suitable date.

The price is £1495 plus licences which will bring us to the £2000 agreed cost. 


018/PC/17 – Khalsa School

A draft noise agreement plan has been sent through from the EFA. Cllr Carter is working with the Residents Association to make suitable amendments that will be sent back for further comment.


019/PC/17 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

(1)   Planning Minutes – 20 March 2017 – Signed 24 April 2017


020/PC/17 – Finance

 (1) NOTED Statement of Accounts – April 2017

 (2) RESOLVED to approve list of cheques/Bacs for signature April 2017 (subject to additions)

 (3) RECEIVED & NOTED Bank reconciliations – April 2017

 (4) NOTED Budget monitoring – April 2017


020/PC/17 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


(1).   NOTED SBDC – Two New Councils instead of five – Have your say


021/PC/17 – NOTED Dates of Future Meetings

Planning Meeting – 15 May 2017

Finance Meeting – 22 May 2017

Full Parish Council  – 12 June 2017


Meeting ended at 8.12pm.