YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 12 JUNE 2017 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
023/PC/17 – Police
To receive a report from the police.
024/PC/17 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
025/PC/17 – Apologies for Absence
026/PC/17 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
027/PC/17 – Minutes
To approve the minutes of the Council meeting held on 8 May 2017 (previously circulated).
028/PC/17 – County Councillor’s Report
029/PC/17 – District Councillors’ Report
030/PC/17 – Chairman’s Update from last meeting.
031/PC/17 – Brockhurst Wood
To note that this is up for sale and that the asking price has been offered by another client. To decide whether or not to make an offer.
032/PC/17 – LAF – Vine Road Parking Scheme
To resolve to agree to provide £7786 towards the funding offered by the LAF for the Vine Road Parking Scheme. Circulated.
033/PC/17 – Financial Regulations
To resolve to agree to add to the financial regulations details about the online banking procedure which was set up last financial year. To be brought back to the July meeting for ratification to change the regulations.
034/PC/17 – Speed Review Data Farthing Green Lane
To note the data received from Transport for Bucks. Circulated and a break down from Cllr Cox tabled. To decide on any further action.
035/PC/17 – Red Ensign for Merchant Navy Day
To decide whether to purchase the Red Ensign Flag and fly on Merchant Navy Day on 3 September 2017. Circulated.
036/PC/17 – Beeches Guide to Services for Older People
Request to send an entry from Stoke Poges Parish Council for this new guide. Circulated. To decide.
037/PC/17 – Letter from Four District Council Leaders re:- Proposal for Two New Unitary Councils.
To decide on response as requested. Circulated.
038/PC/17 – Road Safety Concern
Letter from resident regarding Rogers Lane. To decide on response.
039/PC/17 – Office Security
To resolve to approve a spy hole in the office door along with an additional camera/intercom connected to the existing to allow the clerk to see who is outside the office door at all times. Security has been highlighted by the Internal Auditor and the Village Centre Manager and the Clerk.
040/PC/17 – Khalsa School
To note update from Cllr Carter that The PC have been working with residents and officers from Chiltern and South Bucks to put together a Noise Management Agreement. Comments and additions have been made and submitted back to the DC who will forward them on to the EFA. We are awaiting any feedback.
041/PC/17 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 24 April 2017 – Signed 15 May 2017
(2) Recreation & Environment 27 February 2017 – Signed 5 June 2017
042/PC/17 – Finance
(1) Statement of Accounts – May 2017 circulated
(2) To approve list of cheques/Bacs for signature May 2017 £39677.99 (subject to additions) – circulated
(3) Bank reconciliations – May 2017 – circulated.
(4) Budget monitoring – May 2017 – circulated.
043/PC/17 – Accounts for Year Ended 31st March 2017
1) Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.
(2) Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated
044/PC/17 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
(1). Thames Valley Police Yvette Hitch – Letter to say Superintendent Yvette Hitch is leaving.
045/PC/17 – Dates of Future Meetings
Finance Meeting – 5 June 2017 – To follow this Parish Council Meeting
Planning Meeting – 19 June 2017
Full Parish Council – 3 July 2017 – NOTE 1st Monday
Clerk to the Council
7 June 2017