YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 3 JULY 2017 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
046/PC/17 – Police
To receive a report from the police.
047/PC/17 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
048/PC/17 – Apologies for Absence
049/PC/17 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
050/PC/17 – Minutes
To approve the minutes of the Council meeting held on 12 June 2017 (previously circulated).
051/PC/17 – County Councillor’s Report
052/PC/17 – District Councillors’ Report
053/PC/17 – Chairman’s Update from last meeting.
To include update on school buses.
054/PC/17 – Brockhurst Wood
To note that offer price submitted by 23 June deadline. No response at time of agenda being printed but if any response by the time the meeting starts to make any necessary decision.
055/PC/17 – Financial Regulations
To resolve to agree to add to the financial regulations details about the online banking procedure which was set up last financial year. Brought back to the July meeting for ratification to change the regulations to include:-
Online Banking introduced in 2015. Security controls are: – A schedule of the online payments required, forming part of the Agenda for the meeting, shall be prepared by the RFO and together with the relevant invoices, be presented to the Council. If the schedule is in order it shall be authorised by a resolution of the council and shall be signed by two Councillors and the Chairman of the meeting. Payments to be submitted to the bank the following day by the Clerk and then one Councillor to log onto the bank with their own secure details to authorise the payments. Signed documents to be attached to the Minutes of the meeting.
056/PC/17 –Merchant Navy Day/Litter Picking Event/Outdoor Cinema
To decide on details of small ceremony to be held at flag pole on Merchant Navy Day on 3 September 2017, Litter Picking Event on 6 September 2017 and Outdoor Cinema on 8 September 2017, to enable advertising over the summer. Volunteers required for cinema event for marshalling and ideas for refreshments.
057/PC/17 – Office Security
To resolve to approve one option of quote circulated as agreed at June meeting.
058/PC/17 – Khalsa School
Update from Cllr Carter.
059/PC/17 – Pavilion
Update on meeting held today with architects.
060/PC/17 – Finance & General Purposes
To resolve to agree to hold the Finance and General purposes meeting directly after a Full Parish Council meeting on a permanent basis. Next meeting scheduled for Monday 27 November to be changed to Monday 13 November following the Full PC meeting.
061/PC/17 – Water Tap at Bells Hill Green
Quote circulated to install a water tap at Bells Hill Green for the sole use of the working party, to decide.
062/PC/17 – B416 Gerrards Cross Road
Request from resident to reduce speed along this road, circulated, to decide.
063/PC/17 – WW1 Celebration
Update from councillor Carter to ensure that councillors are happy with details so far.
064/PC/17 – Carols on the Green
Update plus a request for volunteers for the event.
065/PC/17 – Invitation – The hundredth anniversary of the Crucifix of Manancourt at our church of Wootton
Invitation to an event in Oxford from Nicholas Tomlinson Church Warden at St Mary the Virgin, Wootton. for members of the Parish Council to attend a little ceremony on the afternoon of Saturday August 5th along with friends from Etricourt-Manancourt. Details circulated.
066/PC/17 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 15 May 2017 – Signed 19 June 2017
(2) Finance & General Purposes 28 November 2016 – Signed 12 June 2017
067/PC/17 – Finance
(1) Statement of Accounts – June 2017 Tabled
(2) To approve list of cheques/Bacs for signature June 2017 £(subject to additions) – Tabled
(3) Bank reconciliations – June 2017 – Tabled
(4) Budget monitoring – June 2017 – Tabled
068/PC/17 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
(1). Letter from four residents of Willow Park – Regarding Pond Consultation – circulated.
(2). DC & SBDC information events covering funding from HS2 – circulated.
070/PC/17 – Dates of Future Meetings
Planning Meeting – 17 July 2017
Planning Meeting – 21 August 2017
Full Parish Council – 11 September 2017
Clerk to the Council
28 June 2017