Minutes Recreation & Environment 5 June 2017



Present:-  Cllr Carter (Chair), Cllr Bagge, Cllr Cox, Cllr Crocker and Cllr Lynch.

In attendance:-  Mrs J Simmonds (Clerk)




001/RE/17       To Elect a Chairman for R & E for the coming year 17/18.

Cllr Lynch proposed that Cllr Carter be Chairman, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.


002/RE/17       To Elect a Vice Chairman for R & E for the coming year 17/18.

Cllr Crocker proposed that Cllr Cox be Vice Chairman, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.


003/RE/17       Items by Members of Public Present 7.30pm-7.45pm

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.



004/RE/17  Apologies for absence.

APOLOGIES were received from Cllr Fox & Cllr Hoskins.


005/RE/17  Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.



006/RE/17  Minutes

RESOLVED to approve the minutes of the R&E Committee held on 27 February 2017 which were signed by the Chairman.


007/RE/17  Football Bells Hill

RESOLVED to agree all in favour to continue to rent the facilities to both football clubs for the season

17/18, provided they agree to the terms and conditions set out in the letter sent by the clerk after the

last meeting.


009/RE/17  Nettleship Wood

NOTED that a new tenant will be taking the Frank Solari field from 1 June 2017.


Cllr Bagge proposed to accept the quote from Albert Huber which was tabled to level off the access entrance to the To the Frank Solari field total cost £1280, this was seconded by Cllr Cox, RESOLVED to agree, all in favour.


010RE/17  Bells Hill and Plough Lane Recreation Grounds

Cllr Bagge confirmed that the Veolia grant application had been submitted in full.  The Clerk had applied for several much smaller grants as well.


NOTED RoSPA reports have been received, AGREED to add to budgets in November enough money to carry out some essential works highlighted.


NOTED that the basket swing frame in Bells Hill was condemned and has been taken out of action.  NOTED quotation to replace the frame with a metal one to match other equipment.  Cllr Lynch proposed to accept the quotation for a Hag replacement at £2676 to replacing the frame with a metal one and use the existing basket, this was seconded by Cllr Carter, RESOLVED to agree all in favour.


011/RE/17  Pavilion

NOTED snagging meeting to be held ON 3 July with Heighways Associates before asking the PC to

sign off the retention.


DISCUSSED and DECIDED that no signage was required on the new Pavilion.


012/PC/17  Bells Hill Green

NOTED a new tree has been planted on the Green from the horticultural society.


Friends of Bells Hill working party are meeting for the first time on 6 June 2017

Clerk is looking at costs to install an outside tap, costs to be brought back to next full pc meeting for



NOTED Hanging Baskets and troughs are now installed.

Quote tabled to install flowers at the entrances/exits to Stoke Poges signs.  Cllr Bagge proposed to

accept option A at a cost of £556 to be taken from the general fund.


013/RE/17           Allotments

Update given from Cllr Cox on allotments, no further action required.


014/RE/17  Litter Picking Event

To resolve to agree whether or not to purchase our own litter pickers for the planned future events or to carry on borrowing from SBDC.


015/RE/17  Bins

Cllr Bagge proposed  to agree to install two new litter bins at two bus stops which do not have any at present, one litter bin at Plough Lane recreation ground and one new dog bin to go at the entrance to Nettleship Wood on Templewood Lane, Cost approximately £1650, this was seconded by Cllr Carter, RESOLVED to agree all in favour.


016/RE/17  Trees

NOTED that an item about roadside trees was on the recent Clerks meeting at SBDC which was attended by the SBDC tree officer?  RESOLVED to agree all in favour to get quotes for inspections of the trees on our land on Duffield Lane and Templewood Lane, inspectors must have professional indemnity insurance cover.


017/RE/17  Brockhurst Wood

NOTED item to be taken to next PC meeting regarding the sale of Brockhurst Wood.


018/RE/17  Outdoor Cinema 8 September 2017

NOTED that this is now booked.


019/RE/17           Working Party for Xmas Lights Ceremony/Bells Hill Green

NOTED that the clerk is still trying to get TfB to come out to discuss the new feeder pillar.


020/RE/17  NOTED Date of next meeting:- 

23 October 2017


Meeting ended at 8.39pm.