YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 4 DECEMBER 2017 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
148/PC/17 – Police
To receive a report from the police.
149/PC/17 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
150/PC/17 – Apologies for Absence
151/PC/17 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
152/PC/17 – Minutes
To approve the minutes of the Council meeting held on 13 November 2017 (previously circulated).
153/PC/17 – County Councillor’s Report
154/PC/17 – District Councillors’ Report
155/PC/17 – Chairman’s Update from last meeting.
156/PC/17 – Khalsa School
Update from Cllr Carter.
157/PC/17 – Representative of Village Hall Committee and Duke of Edinburgh Committee
To note that Cllr Finan has resigned from both of these committees as representative for the Parish Council, to nominate other councillors as representatives to both.
158/PC/17 – WW1 Celebration
Update from Councillor Carter.
159/PC/17 – Carols on the Green
Update from Cllr Carter and last minute arrangements.
To decide upon an offer to store the Sleigh after this weeks event in a garage locally for a nominal sum.
160/PC/17 – Pergola
To decide whether to sell the Pergola at Bells Hill Green.
161/PC/17 – Allotments – Bollards
R & E agreed to place bollards in the allotments to stop cars driving right around the plots. Quote to be tabled along with new wording for the agreement, to agree.
162/PC/17 – Allotments – Fly Tipping
Any update from Cllr Bagge regarding options.
163/PC/17 – Speed Awareness Stickers
To note that 500 30MPH stickers was not enough and to decide if to buy another 500 at £200.
164/PC/18 – Jogging Trail
To decide preferred contractor for path, quotes circulated, information required by Veolia.
165/PC/18 – LAF Funding Offers
To note LAF funding offers for three schemes and to decide whether or not to match fund them. Circulated.
166/PC/18 – MVAS
To agree to replace batteries for MVAS machines costs tabled.
167/PC/18 – MK&BALC Association
Request from Carol Burslem County Officer to come and do a BALC/NALC presentation to ask the council to consider re-joining.
168/PC/17 – To Ratify decisions made by Finance & General Purposes on 6 November 2016. Minutes previously distributed.
015/F/17 Budget 2018/2019
CONSIDERED amounts to be included in the budgets for 2018/2019 (R & E items already done) and Cllr Fox resolved to put forward a recommendation for the Parish Council Meeting to be held on 4 December 2017, this was seconded by Cllr Carter, RESOLVED to agree all in favour.
Cllr Lynch proposed to increase the precept requirement for 2018/19 by 5% to allow for the amount of new houses that have been built over the last two years, this was seconded by Cllr Carter and the amount of £195863.00 is to be put forward for approval by the Parish Council Meeting to be held on 4 December 2016. RESOLVED to agree all in favour.
017/F/17 Projects/Reserves/General Fund
CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. Cllr Bagge proposed that a recommendation to add a reserve for a Community Library be set up and any surplus funds in the general fund at the end of each year be transferred in, to include the surplus that was in the general fund at the end of March 2017, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
169/PC/17 SPN Layout
To review and decide increasing the current payment made to the layout designer of SPN.
170/PC/17 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 16 October 2017 – Signed 20 November 2017
(2) Finance & General Purposed – 12 June 2017 – Signed 13 November 2017
171/PC/17 – Finance
(1) Statement of Accounts – November 2017. Tabled
(2) To approve list of cheques/Bacs for signature November 2017 £ (subject to additions) – Tabled
(3) Bank reconciliations – November 2017 – Tabled
(4) Budget monitoring – November 2017 – Tabled
(5) To note External Auditor appointment for 2017/18 – Circulated
172/PC/17 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
173/PC/17 – Dates of Future Meetings
Planning Meeting – 11 December 2017
Full Parish Council – 8 January 2018
174/PC/17 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
Changes to pension contributions.
Clerk to the Council
29 November 2017