MINUTES OF THE MEETING OF THE FINANCE AND GENERAL PURPOSES COMMITTEE OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 13 NOVEMBER 2017 AT 8.20 P.M. FOLLOWING THE FULL PARISH COUNCIL MEETING IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, STOKE POGES, SL2 4LP
Present:- Cllr Fox (Chair), Cllr Bagge, Cllr Carter, Cllr Finan, Cllr Hoskins & Cllr Lynch.
In Attendance:- Mrs J Simmonds (Clerk)
011/F/17 Apologies for Absence
APOLOGIES were received from Cllr Crocker.
012/F/17 Declarations of Interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
RESOLVED to approve the minutes of the meeting held on 12 June 2017 which were signed by the Chairman.
014/F/17 Accounting Package
Proposal from Clerk to introduce an accounting package from April 2018. Cllr Bagge proposed to accept the quote from Edge Designs for a five year contract, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour and add to the budget for 2018/19.
015/F/17 Budget 2018/2019
CONSIDERED amounts to be included in the budgets for 2018/2019 (R & E items already done) and Cllr Fox resolved to put forward a recommendation for the Parish Council Meeting to be held on 4 December 2017, this was seconded by Cllr Carter, RESOLVED to agree all in favour.
Cllr Lynch proposed to increase the precept requirement for 2018/19 by 5% to allow for the amount of new houses that have been built over the last two years, this was seconded by Cllr Carter and the amount of £195863.00 is to be put forward for approval by the Parish Council Meeting to be held on 4 December 2016. RESOLVED to agree all in favour.
017/F/17 Projects/Reserves/General Fund
CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. Cllr Bagge proposed that a recommendation to add a reserve for a Community Library be set up and any surplus funds in the general fund at the end of each year be transferred in, to include the surplus that was in the general fund at the end of March 2017, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
.018/F/17 NOTED Date of next meeting:- 11 June 2018
019/F/17 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960 RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
020//F/16 Clerks Appraisal/Update
NOTED clerks appraisal has been carried out successfully, with one objective carried forward, which was the training from Cllr Bagge on using the website.
021/F/15 Clerks Salary
RESOLVED to agree clerk’s salary, Cllr Finan proposed a bonus to be paid in December 2017 retrospectively for the past year; this was seconded by Cllr Hoskins. RESOLVED to agree all in favour.
Meeting ended at 9.17pm