Minutes Full Parish Council 13 November 2017


Present:-  Cllr Bagge (Chair),  Cllr Carter, Cllr Cox, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch & Cllr Taylor.

In Attendance:- Mrs J Simmonds (Clerk)

Also Present:-  PC Thompson and PCSO Fisher



124/PC/17 – Police

Report tabled and read out by PCSO Fisher and PC Thompson.

 125/PC/17 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.


126/PC/17 – Apologies for Absence

APOLOGIES were received from Cllr Crocker.

 127/PC/17 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


128/PC/17 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 9 October 2017 which were signed by the Chairman.

 129/PC/17 – County Councillor’s Report

Cllr Bagge reported that Templewood Lane and Duffield Lane were due to be resurfaced soon.

The Budgets for 2018/19 were out for consultation.

Cllr Bagge has been invited to sit on two committees, Brett Aggregates and Sir John Kedermister Library Trust both of which he has accepted.

 130/PC/17 – District Councillors’ Report

Cllr Bagge reported that the fly tipping in Chapel Lane was cleared but the Farthing Green lane requires a road closure to safely remove the items.

Cllr Bagge confirmed that the estate agents boards should not be allowed along the railings at Bells Hill Green and we can enforce them to be removed. He will seek advice from SBDC Legal on the wording of an appropriate letter.

131/PC/17 – Chairman’s Update from last meeting.

Cllr Bagge reported that the 11/11 ceremony at the flagpole went well and had a very good turnout; also on the Sunday 12/11 the church was full.

Cllr Bagge thanked the Stoke Poges Hastings Community Fund for donating the £4900 needed to unlock the grant from Veolia, he also thanked the coordinator at Bucks Vision for writing a letter of support.

Cllr Bagge reported last month that a resident wanted to make a complaint about a Parish Councillor, Cllr Bagge met with the resident and after talking it through they decided that there was no need to make the complaint after all, Cllr Bagge satisfied their concerns.

Cllr Bagge has received notification from Cllr Finan to resign as representative on the Village Hall committee and the Duke of Edinburgh committee due to lack of time to attend meetings.  To bring back next month to appoint another councillor.

 132/PC/17 – Litter Picking Event/Outdoor Cinema

NOTED date agreed at R & E for the next litter picking event which will be Saturday 13 January 2018 at 10am.

NOTED that setting the date for the cinema has been deferred to the January 2018 Full PC meeting.

133/PC/17 – Khalsa School

No update from Cllr Carter.

 134/PC/17 – WW1 Celebration

NOTED that we are now collecting tools for the WW1 memorial. Drop off point is the Village Centre car park on Friday 8 Dec 12.30 – 8 pm.  Tools to include anything made of steel/metal that you would find in the average person’s garden shed or workshop, preferably not painted or galvanised.

135/PC/17 – Carols on the Green

Cllr Carter reported that arrangements were going very well.  The sleigh has been moved to the pavilion temporarily but requires a new forever home after the event.  The timetable is being put together.  The marshalling has been tightened this year and walkie talkies will be used.

136/PC/17 –Pavilion

Cllr Lynch has had no more requests regarding Age Concern Movers and Shakers possibly using the Pavilion, AGREED to remove from future agendas, all in favour.

137/PC/17 – 11/11 2017  

Cllr Bagge reported that the turnout was excellent and asked for thanks to be given to all that came, and especially to Bal from the chemist for supplying electricity and to Graham Donnet for the sound system.

138/PC/17 – Etricourt-Manancourt

NOTED thank you for poppy wreath.

139/PC/17 – Jogging Trail

NOTED offer of third party contribution towards the Jogging trail from Stoke Poges Hastings Community Fund. Clerk to write to them with a thank you and to the Bucks Vision for their help in securing the grant.

140/PC/17 – Library Consultation

NOTED library consultation from 1 November to 31 December, review of mobile library service.

141/PC/17 – Battles Over

NOTED Information on beacon lighting and bell ringing for next year on 11 November 2018.  AGREED to light the beacon at 7pm for the WW1 beacons of light.

142/PC/17 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 September 2017 – Signed 16 October 2017
  • Recreation & Environment – 5 June 2017 – Signed 6 November 2017

 143/PC/17 – Finance

(1) NOTED Statement of Accounts – October 2017.

(2) RESOLVED to approve list of cheques/Bacs for signature October2017 £8426.02

(3) RECEIVED & NOTED Bank reconciliations – October 2017

(4) NOTED Budget monitoring – October 2017

 144/PC/17 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


145/PC/17 – NOTED Dates of Future Meetings

Planning Meeting – 20 November 2017

Full Parish Council – 4 December 2017

Planning Committee – 11 December 2017

146/PC/17 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

147/PC/17- Brockhurst Wood       

NOTED that Brockhurst Wood is back up for sale by auction on 14 November 2017 in London.  AGREED all in favour not to pursue.




Meeting ended at:- 8.17pm