YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 APRIL 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
245/PC/18 – Police
To receive a report from the police.
246/PC/18 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
247/PC/18 – Apologies for Absence
248/PC/18 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
249/PC/18 – Minutes
To approve the minutes of the Council meeting held on 12 March 2018 (previously circulated).
250/PC/18 – County Councillor’s Report
251/PC/18 – District Councillors’ Report
252/PC/18 – Chairman’s Update from last meeting.
253/PC/18 – Khalsa School
Update from Cllr Carter.
254/PC/18 – WW1 Celebration
Update from Councillor Carter.
255/PC/18 – Pergola
Update about the removal and disposal of the pergola following social media advertising.
256/PC/18 – Road Markings/Enforcement
Brought back from last meeting regarding any news or update on Roundels and the investigation of the Parish Council employing Bucks CC enforcement for parking.
257/PC/18 – General Data Protection Regulation (GDPR)
Update from Cllr Fox regarding GDPR and the need to appoint a Data Protection Officer.
258/PC/18 – Jogging Trail
To Note that the jogging trail will have started around 5/6 April hopefully to be completed by 1st week of May 18.
259/PC/18 – Vine Road Verges
Item requested by Cllr Crocker regarding verges being ruined by school buses and parents collecting children from the bus, and children’s safety crossing the main road. To discuss and decide any action. Details circulated.
260/PC/18 – Community Transport
Details circulated which require feedback and views to the LAF.
261/PC/18 – The Rural Community Energy Fund (RCEF)
Details Circulated, to discuss and decide any action.
262/PC/18 – Stoke Court Development – Comer Homes
Following a meeting with members of the Planning Committee these items were agreed to be put on this agenda for an update, discussion and decision.
- Comer Homes are open to discussing Gray’s Walk in relation to Duffield Lane residents. Comer Homes have no desire for any public access to Gray’s Walk which could exacerbate parking problems on Duffield Lane, or more widely in Stoke Poges.
- Discussing ring-fencing s106 funding for traffic solutions and parking management.
- Comer Homes / Savills / SP Broadway would consider joining the SPPC ‘Parking Working Party’ in the capacity of landowner not developer.
- The PC opinion on the possibility of extra parking on site though this is a GB area
262/PC/18 – Litter Picking Dates
To decide future litter picking dates possibilities:-
Wed 2nd May
Sat 2nd June
Wednesday 3 July
263/PC/18 – Sculpture Opening/Event
To decide a date for the sculpture opening. Should this be an event? If so what should the event look like? Who should unveil it if anyone?
264/PC/18 – Street Furniture Cleaning
To discuss and decide action.
265/PC/18 – Pavilion
To decide on quotes for painting the main hall in the pavilion, quotes to be tabled.
266/PC/18 – Community Library
To note one resident has registered an interest, to decide any further action.
267/PC/18 – RMG
To note that Property Manager from RMG has requested a meeting with the Parish Council.
268/PC/18 – Bells Hill Green Working Party
Update from Cllr Carter and to agree to vire budget amount left under Bells Hill Green to 2018/19 budgets.
269/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 19 February 2018 – Signed 19 March 2018
270/PC/18 – Finance
(1) Statement of Accounts – March 2018. Tables
(2) To approve list of cheques/Bacs for signature March 2018 £ (subject to additions) – Tabled
(3) Bank reconciliations – March 2018 – Tabled
(4) Budget monitoring – March 2018 – Tabled
271/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
272/PC/18 – Dates of Future Meetings
Planning Meeting – 16 April 2018
Annual Parish Meeting – 19 April 2018
Annual Full Parish Council – 14 May 2018
273/PC/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
274/PC/18 – Solicitors Letter/Unauthorised Gate
To discuss and decide how to proceed.
Clerk to the Council
4 April 2018