MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 9 APRIL 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox & Cllr Lynch.
In attendance:- Mrs J Simmonds (Clerk)
Also Present:- One member of public.
245/PC/18 – Police
RECEIVED a report from the police which was tabled.
246/PC/18 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
One member of public the members questions about the recent grasscrete installation at Pennyletts Green.
247/PC/18 – Apologies for Absence
APOLOGIES were received from Cllr Hoskins, Cllr Taylor and the Police.
248/PC/18 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
Cllr Bagge declared an interest in item 253 & 262. As a member of the SBDC planning committee he would chair this item but would not express views or take part in any vote.
249/PC/18 – Minutes
RESOLVED to approve the minutes of the Council meeting held on 12 March 2018 which were signed by the Chairman.
250/PC/18 – County Councillor’s Report
Cllr Bagge reported that the investigations for having a zebra crossing near the school are still ongoing and he had requested a meeting with officers to collate the information needed by the consultants.
Cllr Bagge reported the Council’s interest in a pilot of a Civil Enforcement Officer in the parish and the costs would be in the region of £10k per year for 15-20 hours per week.
Cllr Bagge reported that approval for the road to be resurfaced between Stoke Green roundabout and Fir Tree Avenue has gone through along with trees being cut back by Duffield House. Work is to start on Monday 16 April. Also the footway along Stoke Place side of the road is to be sided out.
251/PC/18 – District Councillors’ Report
Cllr Bagge reported that illegal works at Brockhurst Wood are being dealt with by SBDC Enforcement and a stop notice has been issued.
Cllr Bagge said that SBDC had decided to spend up to £20k to engage with the Secretary of State regarding the Unitary council plans.
252/PC/18 – Chairman’s Update from last meeting.
Cllr Bagge reported and asked for it to be noted how well attended the Parish reception was this year, it was a very successful evening and both cup winners were happy. He asked for the organisers to be thanked.
Cllr Bagge has agreed to write to Taylor Wimpey in support of the residents of Mobbs Close about their non-working entrance gates.
Cllr Bagge reported that the social club were meeting with Virgin Media the following day and that hopefully super fast broadband will be possible and shared with the Parish Council Office.
253/PC/18 – Khalsa School
Update from Cllr Carter who said that the acoustic wall is with enforcement and the noise agreement statement has not progressed at all.
254/PC/18 – WW1 Celebration
Cllr Carter reported that the next working group meeting is on 23 April. The French have confirmed an attendance of 33 and Wootton possibly 12. Bucks CC are doing a small exhibition on WW1 and the Parish Council will also do a display of WW1 items. Songs from WW1 are being rehearsed and the poetry competition has been well supported.
255/PC/18 – Pergola
Cllr Bagge apologised for not writing the advert for the removal and disposal of the pergola on social media as agreed. Cllr Carter has an offer from someone to remove and take away the pergola in return for making the ground good again afterwards so no cost to the Parish Council.
256/PC/18 – Road Markings/Enforcement
Agreed to defer to next meeting regarding any news or update on roundels as we are still waiting for a price. NOTED the investigation of the Parish Council employing Bucks CC enforcement for parking is updated under item 250.
257/PC/18 – General Data Protection Regulation (GDPR)
Cllr Fox updated the committee on GDPR and the need to appoint a Data Protection Officer which we must have, the main points are to keep data safe, not to sell any data or forward on any contacts without their permission. It was agreed to delete all lists held that are no longer in use. Defer appointment of Data Protection Officer to May Annual meeting.
258/PC/18 – Jogging Trail
NOTED that the jogging trail was unable to start on 5/6 April because of the wet weather but hopefully by the first week of May it will be able to start.
259/PC/18 – Vine Road Verges
Item requested by Cllr Crocker regarding verges being ruined by school buses and parents collecting children from the bus, and children’s safety crossing the main road. NOTED that these are private buses and agreed to defer this to the next meeting.
260/PC/18 – Community Transport
Details circulated which require feedback and views to the LAF and agreed to defer until May meeting and bring back any comments.
261/PC/18 – The Rural Community Energy Fund (RCEF)
Details Circulated, to discuss and decide any action, NOTED that the Parish Council are interested.
262/PC/18 – Stoke Court Development – Comer Homes
NOTED Following a meeting with members of the Planning Committee these items were agreed to be put on this agenda for an update, discussion and decision.
- Comer Homes are open to discussing Gray’s Walk in relation to Duffield Lane residents. Comer Homes have no desire for any public access to Gray’s Walk which could exacerbate parking problems on Duffield Lane, or more widely in Stoke Poges.
The Parish Council agreed that opening up Grays Walk is likely to attract more traffic as it may become an attractive place to visit/ walk. With the pressures of parking in this vicinity we would support the walk not being opened to the general public.
- Discussing ring-fencing s106 funding for traffic solutions and parking management.
The Parish Council would like to enter into discussions to negotiate a S106 agreement specifically for traffic and parking related issues.
There was a development recently in Burham/ Taplow where an agreement was reached and the money went straight to the Parish Councils.
- Comer Homes / Savills / SP Broadway would consider joining the SPPC ‘Parking Working Party’ in the capacity of landowner not developer.
The working party would welcome some involvement with the Landowner to look at parking and traffic generally. How would you like to proceed with this? The next meeting is 23 April 3pm at Stoke Poges School
- The PC opinion on the possibility of extra parking on site though this is a GB area
The Parish Council feel that in this instance extra parking on the proposed site is likely to be far more beneficial to the locality than the loss of GB. We would support this option looking at alternatives other than tarmac.
262/PC/18 – Litter Picking Dates
RESOLVED to decide future litter picking dates:-
Wed 2nd May
Sat 2nd June
Wednesday 3 July
263/PC/18 – Sculpture Opening/Event
RESOLVED to agree to defer the decision on a date for the sculpture opening, whether or not it should be an event and if so what should the event should look like and who should unveil it if anyone?
264/PC/18 – Street Furniture Cleaning
Discussed and decided this should be done on the same dates as the Litter Picking days.
265/PC/18 – Pavilion
To decide on quotes for painting the main hall in the pavilion, quotes to be tabled, agreed to defer to next meeting.
266/PC/18 – Community Library
NOTED one resident has registered an interest.
267/PC/18 – RMG
NOTED that Property Manager from RMG has requested a meeting with the Parish Council which has been arranged for 17 May 2018.
268/PC/18 – Bells Hill Green Working Party
Update from Cllr Carter who said that working on the green is starting back on 16 April and a volunteer working date is set for 24 April. Window Flowers have agreed to red white and blue flowers for this year. NOTED no need to agree to vire budget amount left under Bells Hill Green to 2018/19 budgets.
269/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 19 February 2018 – Signed 19 March 2018
270/PC/18 – Finance
(1) NOTED Statement of Accounts – March 2018.
(2) RESOLVED to approve list of cheques/Bacs for signature March 2018 £25542.44 (subject to additions)
(3) RECEIVED Bank reconciliations – March 2018
(4) NOTED Budget monitoring – March 2018
271/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
272/PC/18 – NOTED Dates of Future Meetings
Planning Meeting – 16 April 2018
Annual Parish Meeting – 19 April 2018
Annual Full Parish Council – 14 May 2018
273/PC/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
274/PC/18 – Solicitors Letter/Unauthorised Gate
RESOLVED to agree all in favour to defer to May meeting after deadline has passed and to write to neighbouring property.
Meeting ended at 9.25pm.