YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 11 JUNE 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
036/PC/18 – Police
To receive a report from the police.
037/PC/18 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comments.
038/PC/18 – Apologies for Absence
039/PC/18 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
040/PC/18 – Minutes
To approve the minutes of the Council meeting held on 14 May 2018 (previously circulated).
041/PC/18 – County Councillor’s Report
042/PC/18 – District Councillors’ Report
043/PC/18 – Chairman’s Update from last meeting.
044/PC/18 – Khalsa School
Update from Cllr Carter.
045/PC/18 – WW1 Celebration
Update from Councillor Carter.
046/PC/18 – Jogging Trail
To Note that work on the jogging trail will now start on August 6 2018.
047/PC/18 – Vine Road Verges
Item deferred from last meeting and bring back after trying to talk to the bus companies. To discuss and decide any action.
048/PC/18 – Beeches Local Area Forum
Request for bids for 2019/20 to Paul Hodson by 31 August 2018. To decide.
049/PC/18 – Sculpture Opening/Event
To discuss any arrangements for opening on 1 July 2018 at 2pm.
050/PC/18 – Bells Hill Green Working Party
Update from Cllr Carter
051/PC/18 – Footpath on Hollybush Hill
Item requested by Cllr Fox regarding a footpath on Hollybush Hill that belongs to no-one and needs maintenance. To discuss and decide.
052/PC/18 – Pavilion Storage
Request from Guiding to install a container behind the pavilion for storage. To discuss and decide.
053/PC/18 – Seafarers UK
To Note Merchant Navy Day 3 September 2018, to agree to fly the flag and have a small ceremony at the flagpole like last year.
054/PC/18 – Weed Killing
To re discuss and decide about the weed killing along the roads.
055/PC/18 – Stone
To discuss and decide whether to move the Jubilee stone onto the Main Green.
056/PC/18 – Bells Hill Green Benches
To discuss and decide whether to re-use the benches from the green elsewhere.
055/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 16 April 2018 – Signed 22 May 2018
056/PC/18 – Finance
(1) Statement of Accounts – May 2018. Tabled
(2) To approve list of cheques/Bacs for signature April 2018 £ (subject to additions) – Tabled
(3) Bank reconciliations – May 2018 – Tabled
(4) Budget monitoring – May 2018 – Tabled
057/PC/17 – Accounts for Year Ended 31st March 2018
1) Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.
(2) Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated
058/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
059/PC/18 – Dates of Future Meetings
Planning Meeting – 18 June 2018
Recreation & Environment – 23 June 2018
Full Parish Council – 9 July 2018
060/PC/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
061/PC/18 – Solicitors Letter/Unauthorised Gate
To discuss response and decide how to proceed. Circulated
Clerk to the Council
5 June 2018