YOU ARE SUMMONED TO A MEETING OF THE RECREATION AND ENVIRONMENT COMMITTEE OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 25 JUNE 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE,
to deal with the following business:
20 June 2018
A G E N D A
001/RE/18 To Elect a Chairman for R & E for the coming year 18/19.
002/RE/18 To Elect a Vice Chairman for R & E for the coming year 18/19.
003/RE/18 Items by Members of Public Present 7.30pm-7.45pm
The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.
004/RE/18 Apologies for absence.
005/RE/18 Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.
To approve the minutes of the R&E Committee held on 5 March 2018 (previously distributed)
007/RE/18 Football Bells Hill
To Decide on requests from football team manager to:-
- Buy new goal posts themselves and remove them after each game to the rear of the pavilion.
- Buy a line machine themselves and do the white lines themselves rather than our contractor doing them.
- Have a key (Manager only) to the hall in the pavilion to use on occasion.
- Use the pitches as usual during August for their pre-season friendlies.
- To use the kitchen weekly to supply teas/coffees and bacon rolls to spectators.
To agree price for a checker plate to go on the outside wall of the pavilion and to agree a sign saying no boots allowed inside the building and another outside each of the changing rooms.
008/RE/18 Nettleship Wood
Update on Frank Solari tenant and paddocks tenant.
009/RE/18 Bells Hill and Plough Lane Recreation Grounds
Playground reports received from new company. To note only minor works identified to be carried out as routine.
Update on works being carried out in readiness of WW1 event previously agreed.
To note jogging trail start date 6 August 2018.
To note cleaning of the fascia boards and painting the inside of the pavilion hall has been agreed by Full Council, works to take place on fascia boards next week, and painting in the summer holidays.
011/RE/18 Bells Hill Green
Update on Friends of Bells Hill working party.
To decide any further works and costs.
Update from Cllr Cox on allotments.
Request from allotment holders to do something with the lock on the new height barrier/lower gate. Difficult to get to and to unlock due to the nature of the padlock. Suggestion from supplier is to cut open or remove the lock-box giving free access to the padlock; however this removes a large element of security allowing the padlock to be easily cut off for illegal entry. You also have to climb under the gate to access the lock which is proving difficult for some holders. To decide whether or not to change the current set up and how. To decide whether or not to replace the padlock and keys for every allotment holder and whether to make a walk through access next to the gate to get to the padlock.
To note that the clerk and the council chairman were contacted by an allotment holder to make a decision on allowing scalping’s from Duffield Lane roadworks to be loaded into the allotments by BCC to be used on the car park. Both refused to give permission without council approval.
013/RE/18 Tree Inspections on Duffield Lane
To note that tree report has been received and identified a large amount of work required. To decide which works are priority and agree to the costs for those to be carried out. To decide on when to schedule in not so urgent works and agree costs.
014/RE/18 Christmas Lights Ceremony/Bells Hill Green
To note that during tree works on the Hollybush Hill side of the road and the felling of trees some lights had to be removed and disconnected by Lamps and Tubes and taken back to their depot for storage. This means that a new trench needs to be dug to take the supply to the next nearest tree and installation of new cables. Quote circulated to be approved.
015/RE/18 Litter Picking Event
To decide on any more litter picking dates.
016/RE/18 Outdoor Cinema 7 September 2018
017/RE/18 Tennis Club Lease Expiration
To note that the lease expires 2020. Club has contacted to clerk to enquire about how to extend, but has not responded since March 2018. To agree renewing the lease and details.
018/RE/18 Date of next meeting:-
22 October 2018