Minutes of the Annual Parish Meeting 19 April 2018


Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Finan, Cllr Fox & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

Also Present:- 3 Members of public.



  1. Apologies for absence



APOLOGIES were received from Cllr Cox, Cllr Hoskins, Cllr Egleton and The Police.

  1. RESOLVED to confirm the minutes of the meeting held on 20 April 2017 which were signed by the Chairman

3.  Chairman’s Annual Report.

Cllr Bagge welcomed everyone to the meeting and started by explaining that the Parish Councillors are all volunteers, they attend many meetings and subcommittee meetings, along with working parties and there to make decisions legally on behalf of the residents.

This year instead of a slide show Cllr Bagge showed photographs taken of key events over the past year.

In April 17 a litter pick took place with over 30 residents, who collected as many bags of litter, several more have taken place since.

A jogging trail will be built in Bells Hill Recreation Ground after consultation took place, Veolia has made a £39k grant which was kindly unlocked by the Hastings Fund Charity.  Works are slightly delayed due to the wet weather.

From residents’ comments, installing the hanging baskets and boxes at Bells Hill Green appears to be one of the most popular decisions ever taken by the Parish Council.

During June a break-in to the Village Centre and the Parish Office occurred, luckily nothing was taken.

In September a Merchant Navy Day commemoration was held at the flagpole which the minister from the church TJ read a commemoration and we flew the Red Ensign on the flag pole. This will be an annual event.

The second most popular decision was to add to the Christmas lights on the trees on the green and across the road.

The Carols on the Green annual event was again very successful and the reindeer proved very popular. Thanks were given to the organisers of the event and for the rejuvenated Christmas market which also proved really popular.  Thanks to Sue and George Lynch for driving Santa and to the Gerrards Cross Rock Choir.

Grass verges over the winter months have been ruined by the weather and vehicles parking on them. The grasscrete trial in Pennylets Green will allow us to assess whether using this material improves the street scene.

The allotment flooding has caused problems for some holders due to the weather but the geology and water table cannot be changed.  A massive fly tipping problem has occurred at the allotments incurring significant costs to the Parish to remove the mess and install a height restriction barrier.

The Parish reception was a big success and the cups were awarded to Bucks Vision – Jubilee cup for groups, and Nick Courtney – Caledcourt Cup for individuals.

The Bells Hill green looks amazing with all of the thousands of daffodils which have been planted by the working party, it looks fantastic and tidier than ever since the working party have been looking after it. Cllr Bagge expressed his thanks to all the volunteers who have worked on the green.

Cllr Bagge reported that he had collected an award for Volunteering on behalf of Cllr Saera Carter at the SBDC Chairman’s Community and Volunteering Awards 2018.  Cllr Carter was nominated by residents for her hard work in the village and Cllr Bagge invited Saera to come up and collect the award from him.

Cllr Bagge finished by thanking Julie the Clerk for her hard work and also every councillor along with their partners and families for their contributions to the Parish Council role.

  1. General Discussion and Question Time.

One member of public asked where we were with the planning application for Stoke Court; this was answered by Cllr Carter.

One member of public asked when the litter picking dates were, they were given the dates and also directed to the minutes of the last meeting, the notice boards, the website and the Parish Council Facebook page.

One member of public complained about the state of the roads and the new pothole reporting system, claiming it doesn’t work.  Cllr Bagge explained the whole system to the resident and asked for reference numbers so that he could chase them up.

Meeting ended at 8.59pm.