YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 8 OCTOBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES,BUCKS SL2 4LP
To deal with the following business:
122/PC/18 – Police
To receive a report from the police.
123/PC/18 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
124/PC/18 – Apologies for Absence
125/PC/18 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
126/PC/18 – Minutes
To approve the minutes of the Council meeting held on 10 September 2018 (previously circulated).
127/PC/18 – County Councillor’s Report
128/PC/18 – District Councillors’ Report
129/PC/18 – Chairman’s Update from last meeting.
130/PC/18 – Khalsa School
Update from Cllr Carter.
131/PC/18 – Vine Road Verges
Item deferred from last meeting and bring back after discussions with the bus company. To discuss and decide any action.
132/PC/18 – Footpath on Hollybush Hill
Deferred from last meeting regarding maintenance. Cllr Bagge investigating ownership. To discuss and decide.
133/PC/18 – Stone
Update from Cllr Carter on removing stone from Bells Hill Green to Village Centre, brought back from last meeting.
134/PC/18 – 11/11
Update from Cllr Carter on event.
135/PC/18 – 125 Anniversary of the Parish Council
Update from Cllr Crocker on information sought from County (docs circulated), to discuss and decide event to be held and when.
136/PC/18 – Decies Way
Update from Cllr Carter on central green area in Decies Way, brought back from last meeting.
137/PC/18 – Registered Land
Brought back from last meeting regarding PC registering any land they own not previously registered, Clerk to investigate with solicitors.
138/PC/18 – Adopting Grass Verges
Request from Cllr Carter to discuss the possibility of an adopt your grass verge campaign, brought back from last meeting.
139/PC/18 – Pennylets Green/Bollards
Brought back from last meeting after Cllr Bagge agreed to discuss further with County.
140/PC/18 – Parking Enforcement
Brought back from last meeting as Cllr Bagge was still waiting for the procedures to be sent to him.
141/PC/18 – Jogging/Walking Trail
To note that the trail is complete and that final reports have been sent to both funders.
142/PC/18 – Persimmon Homes
Brought back from last meeting. Update on whether a meeting has been brokered.
143/PC/18 – Information Board
Brought back from last meeting regarding the new information board, Cllr Carter to table quotes.
144/PC/18 – Outdoor Cinema
To note date for next year Saturday 7 September 2019 and agree to go ahead.
145/PC/18 – Bells Hill Green/Trees
To agree to get the trees on the green crown lifted and pruned, quote to be tabled.
146/PC/18 – TfB Devolution of Highway Services 2019-2022
To decide if the Parish Council wants to look into taking on any devolved services for this period.
147/PC/18 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 20 August 2018 – Signed 17 September 2018
148/PC/18 – Finance
(1) Statement of Accounts – September 2018. Circulated
(2) To approve list of cheques/Bacs for signature September 2018 £ (subject to additions) – Circulated
(3) Bank reconciliations – September 2018 – Circulated
(4) Budget monitoring – September 2018 – Circulated
(5) To Note external auditors have signed off the Annual Return with one comment. Circulated
149/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
- Letter from Help for Heroes thanking PC for donation from the WW1 event. Circulated
- Verbal thanks from Royal British Legion for donation from the WW1 event.
150/PC/18 – Dates of Future Meetings
Planning Meeting – 15 October 2018
Recreation & Environment – 22 October 2018
Full Parish Council & Finance– 12 November 2018
151/PC/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
152/PC/18 – Nettleship Wood
Frank Solari grazing lease update.
153/PC/18 – Tennis Club Lease Expiration
Lease expires in 2020.
Clerk to the Council
3 October 2018