Minutes Full Parish Council 12 November 2018


Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Lynch & Cllr Taylor.

Also Present:-  Mrs J Simmonds (Clerk)



154/PC/18 – Police

Email circulated from Sergeant James Ellis explaining that reporting will now be quarterly and officers will not attend meetings unless requested or if there is a pressing community issue and they have been requested, or they have an issue to discuss in which case an agenda item can be requested with the clerk or they can discuss in the public session time.  AGREED all in favour to remove the police item from future agendas.

155/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.


156/PC/18 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins.

157/PC/18 – Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared a personal interest in item 162.  As a member of SBDC planning committee he would chair this item but would not express views or take part in any vote.

158/PC/18 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 8 October 2018 which were signed by the Chairman.

159/PC/18 – County Councillor’s Report

Cllr Bagge reported that the decision had been made by government to have a single unitary council for Buckinghamshire, from May 2020.

The annual capital maintenance meeting has taken place and several roads in the area have been put forward for the maintenance programs in 2019 and 2020.  Several pavements have also been identified for repairs next year.

160/PC/18 – District Councillors’ Report

The main topic of discussion has been the decision about the Unitary Authority which will most likely mean laying aside the County/District/Parish elections for next year.

The temporary classrooms at Khalsa School have been given permission, expiring 1 March 2019. However, the units have not been installed in the locations shown in the application and given consent.

The Country Park has been given the go ahead by SBDC.

161/PC/18 – Chairman’s Update from last meeting.

Cllr Bagge said that it was widely perceived that the 11/11 event went really well and he asked for thanks to be recorded to Cllr Carter, Revd Brady, for the service, Cllr Finan for the beacon lighting and Cllr Bagge for the sound system.

South Bucks are on the second consultation of the community governance review which recommends Stoke Poges Parish Council be reduced from 13 councillors to 11.  It was recommended that everyone responds individually.

162/PC/18 – Khalsa School

Cllr Carter reported that traffic issues were a big problem.  There are issues still with lights being left on all night.

163/PC/18 – Vine Road Verges

It was AGREED that issue has resolved itself and is to be removed from the agenda, to be brought back if necessary.

164/PC/18 – Footpath on Hollybush Hill   

Cllr Bagge reported that the advice from County is that the Parish Council has no reason to know who the land owner is because footpaths will be dealt with by either the LAT or Rights of Way, both can be contacted directly by residents and there is no need for the Parish Council to be involved.  AGREED to remove from the agenda.

165/PC/18 – Stone

Cllr Carter proposed to accept the quote from Ross Memorials to move the stone and refresh the letters for £90, this was seconded by Cllr Finan, RESOLVED to agree all in favour.  To be placed at the agreed site on the Village Centre.

166/PC/18 – Registered Land

AGREED to defer.

167/PC/18 – Pennylets Green/Bollards

Cllr Bagge and Cllr Fox have agreed to meet residents next week to discuss and explain what their options are, after that there is little more the Parish Council can do, AGREED to remove from the agenda.

168/PC/18 – Parking Enforcement

Cllr Bagge had a meeting arranged with officers which was cancelled by them, AGREED to defer.

169/PC/18 – Persimmon Homes

This item has resolved itself, AGREED to remove from agenda.

170/PC/18 – Information Board  

AGREED to defer to next meeting regarding the new information board, with consultation details on what to have and where to place the board.

171/PC/18 – Carols on the Green

Cllr Carter said the event was potentially back on track but dependent on the  purchase of six large pop up gazebos to be used yearly at this event (and others) to alleviate the need for borrowing large marquees which require specialist help in setting up.  Cllr Taylor proposed that an amount of up to £1500 be spent on purchasing the required items to be taken from the budget, this was seconded by Cllr Fox, RESOLVED to agree 7 for and 1 against.

Cllr Taylor proposed to agree to donate the collection this year towards a defibrillator to be installed in the village this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

172/PC/18 – Pavilion

NOTED and  Cllr Carter proposed to agree that the scouts could hold a fundraising race night on 2 March 2019 at the pavilion to raise funds for a member to attend the Scout World Jamboree in the USA next year, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

173/PC/18 – Office

NOTED that the clerk’s office is currently being cleared to comply with the GDPR and the SLCC guidelines for keeping accounts and data.  AGREED that the office can be decorated to match the recent decoration in the LRR at no cost to the council

174/PC/18 – Litter picking for 2019

AGREED dates for next year between spring and autumn so that they can be advertised on the notice boards and the next SPN editions.

175/PC/18 – Christmas Lights

Cllr Carter proposed to accept the request from the Village Centre Manager to use our electrical supply to power their Christmas Lights which will be supplied by the same Company as the Parish Council use, and to agree if the Parish Council should pay for the power, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.

176/PC/18 – Lionel Rigby Room

AGREED to replace the brass boards in the LRR and one more picture, AGREED to liaise with the Village Centre Manager about a new picture to go into the room.

177/PC/18 – Christmas Hampers

AGREED to support the request from the school about Parish Council involvement in a year six project to make hampers for the elderly. Cllrs Bagge, Carter and Lynch happy to be involved.

178/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

(1)     Planning Minutes – 17 September 2018 – Signed 15 October 2018

(2)     Recreation & Environment Minutes – 25 June 2018 – Signed 22 October 2018

179/PC/18 – Finance

(1) NOTED Statement of Accounts – October 2018.

(2) RESOLVED to approve list of cheques/Bacs for signature October 2018 total £15483.16

(3) RECEIVED Bank reconciliations – October 2018

(4) NOTED Budget monitoring – October 2018

180/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


181/PC/18 – NOTED Dates of Future Meetings

Planning Meeting – 19 November 2018

Full Parish Council3 December 2018

182/PC/18 Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

183/PC/18 – Nettleship Wood

Frank Solari grazing lease update – AGREED to defer until December meeting.

184/PC/18 – Tennis Club Lease Expiration

Lease update – AGREED to bring back to December meeting.

Meeting ended at 8.55pm