MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 3 DECEMBER 2018 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
Present:- Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins & Cllr Lynch.
In Attendance:- Mrs J Simmonds (Clerk)
Also present:- One member of public.
185/PC/18 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
186/PC/18 – Apologies for Absence
APOLOGIES were received from Cllr Taylor.
187/PC/18 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
Cllr Bagge declared a personal interest in item 192. As a member of SBDC planning committee he would chair this item but would not express views or take part in any vote.
188/PC/18 – Minutes
RESOLVED to approve the minutes of the Council meeting held on 12 November 2018 which were signed by The Chairman.
189/PC/18 – County Councillor’s Report
Cllr Bagge reported on a meeting held with Cllr Bagge, Cllr Fox and residents of Pennylets Green regarding the grasscrete area that has been installed as a trial. The Parish Council had suggested white lines and bollards as ways of resolving the parking issues but these had been rejected by TfB officers. The situation was explained completely and a number of options for the residents to take forward were suggested. Cllr Bagge also introduced one of the residents to our neighbourhood PCSOs.
190/PC/18 – District Councillors’ Report
Cllr Bagge reported that an extra-ordinary meeting took place to discuss the Secretary of State’s decision on the Unitary Authority and decide their response to it. Both Councils agreed with the SOS that elections for 2019 should be deferred to 2020, but disagree on other issues such as the composition of the shadow executive and the total number of members in the new authority, therefore the Secretary of State will need to decide these matters.
191/PC/18 – Chairman’s Update from last meeting.
Cllr Bagge was made aware of tension around school parking and was invited by the Head to discuss what could be done. She has set up a volunteer group to monitor the areas in high vis and send any details of illegal parking to the police. The meeting agreed to support this initiative and invite villagers to volunteer, if interested.
192/PC/18 – Khalsa School
Cllr Carter had nothing to report other than the noise plan which is still not being expedited by the officer.
193/PC/18 – Parking Enforcement
Cllr Bagge had a meeting with the deputy cabinet member. NSL can provide additional officers outside of the council, the cost is £36k per year and applications for matched funding can be made through the LAF. AGREED to take to the LAF for discussion.
7.55pm meeting adjourned as the centre alarm went off and clerk went to investigate.
8.00pm meeting reconvened.
194/PC/18 – Information Board
Brought back from last meeting regarding the new information board, with consultation details on what to have and where to place the board. AGREED to defer to January 2019.
195/PC/18 – Carols on the Green
Update given on event by Cllr Carter
196/PC/18 – Defibrillator
RESOLVED to agree in principal to have a defibrillator in the village and to agree to part fund it along with agreed donations from the carols collection this year, details and costs to be formally agreed after gaining permission from Persimmon to site it on their premises.
197/PC/18 – Cllr Fox proposed to AGREE and RATIFY the decisions made by Finance & General Purposes on 12 November 2018 as below. Minutes previously distributed. This was seconded by Cllr Lynch, RESOLVED to agree all in favour.
009/F/18 Budget 2019/2020
RESOLVED to consider amounts to be included in the budgets for 2019/2020 (R & E items already agreed) and Cllr Bagge proposed along with all agreed changes be to put forward a recommendation for the Parish Council Meeting to be held on 3 December 2018, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.
Cllr Bagge proposed a 3% increase on last year’s precept therefore the recommended Precept requirement for 2019/20 for approval by the Parish will be £201739.00 for approval at the Council Meeting to be held on 3 December 2018, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
011/F/18 Projects/Reserves/General Fund
Cllr Bagge proposed to consider monies held in the General Fund and Reserves & Consider any new projects be re-discussed at an extra meeting next year on March 25 2019, to then make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.
198/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:
(1) Planning Minutes – 15 October 2018 – Signed 19 November 2018
(2) Finance & General Purposes – 11 June 2018 – Signed 12 November 2018
199/PC/18 – Finance
(1) Statement of Accounts – November 2018. To be circulated with the Minutes
(2) RESOLVED to approve list of cheques/Bacs for signature November 2018 £6771.96
(3) Bank reconciliations – November 2018 – To be circulated with the Minutes
(4) Budget monitoring – November 2018 – To be circulated with the Minutes
200/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
201/PC/18 – NOTED Dates of Future Meetings
Planning Meeting – 10 December 2018
Full Parish Council– 14 January 2019
202/PC/18 Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
203/PC/18 – Nettleship Wood
RESOLVED to agree all in favour not to use an agent for renting the Frank Solari grazing field, bring back to Recreation and Environment in February 2019.
204/PC/18 – Tennis Club Lease Expiration
Cllr Carter proposed to use a solicitor to renew the lease, seconded by Cllr Finan, RESOLVED to agree all in favour.
Meeting ended at 8.10pm