minutes full parish council 11 February 2019


Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch and Cllr Taylor

In Attendance:-  Mrs J Simmonds (Clerk)



223/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.


224/PC/19 – Apologies for Absence


225/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared and interest in item 230 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 237 and 229 as Chairman on the Village Centre.  Cllr Carter and Cllr Fox also declared an interest in the Chairman’s update regarding the Village Centre.

226/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 14 January 2019 which were signed by the Chairman.

227/PC/19 – County Councillor’s Report  

Cllr Bagge reported that a budget meeting of the LAF was held and that they forgot to add the request for a Civil Enforcement Officer, the LAF apologised and resolved to allocate £5000 to Stoke Poges towards an officer.  It was discussed possibly sharing an officer with Burnham or Chalfont St Peter.

There is an airspace consultation taking place on Heathrow airspace.

228/PC/19 – District Councillors’ Report

Cllr Bagge reported that SBDC had decided to join forces with Wycombe District Council and Chiltern District Council and request a legal challenge over the decision to have a Unitary Council

229/PC/19 – Chairman’s Update from last meeting.

The Lionel Rigby Room insurance claim was coming along, the brickwork and plasterers had been completed, the doors were being made and new carpet and chairs were on order.

An accident took place in the Parish Office by a Village Centre employee which had caused £3600 damage to the alarm system, Cllr Bagge requested that this be brought back to the next meeting to discuss the Parish Council contributing to the costs, all agreed.

230/PC/19 – Khalsa School

Cllr Carter is trying to organise a meeting regarding the school traffic problems with the head teacher and police and other interested parties.  The noise management scheme is still not complete, Cllr Bagge is having a meeting this week with South Bucks Enforcement Manager regarding its progress and several other controversial breaches of planning control.

231/PC/19  – Information Board 

AGREED to defer due to illness to next meeting.

232/PC/19 – Defibrillator

Cllr Crocker updated that permission from Persimmon to site the defibrillator on their land was declined, it was agreed for Cllr Crocker to continue to try and escalate higher.  Cllr Bagge offered the balance required to purchase the defibrillator from his BCC Community Leader Grant.

233/PC/19 – MUGA

Brought back from last meeting regarding MUGA and noise issues.  It was agreed all in favour to trial locking the MUGA at 8pm or dusk whichever is earlier, however only if we could find someone to volunteer to take on the role. 

234/PC/19 – Office

Brought back from last meeting after agreeing to purchase new furniture but clerk to obtain quotes.  NOTED that the clerk has purchased second hand furniture for the office within the stationary and equipment budget.

235/PC/19 – Apology Request

Item requested by Cllr Hoskins with regards to seeking an apology from the Round Robin administrator after criticising all councils and in particular one named Parish Councillor.  It was agreed  all in favour that an item would be written and included in the next SPN by the Chairman on this subject.

236/PC/19 – Edge IT Systems Year End

NOTED that the clerk has signed up for an all-day Webinar on 7 March 2019 to learn the year end procedure for the accounts system.  Additional help which may be needed is charged at £45 per hour.

237/PC/19 – Green Belt Settlement Review – Wexham Street

NOTED and agreed all in favour No Comment.

238/PC/19 – SLCC Conference

RESOLVED to agree, all in favour, proposed by Cllr Bagge and seconded by Cllr Carter that the clerk may attend this year’s conference 1-3 October 2019.  Total cost to be taken from the training budget of £515

239/PC/19 – Reception 22 March 2019/Reception Cups

DISCUSSED & DECIDED, all in favour recipients of cup winners for reception. Mr Nigel Lowe for the Caldecourt Cup, and The Bell Ringers for the Jubilee Cup.  AGREED Clerk to inform recipients.

AGREED arrangements for reception are the same as previous years and that invitations can be sent out.

240/PC/19 – Outdoor Cinema

AGREED, all in favour four possible films.  Hairspray, Mamma Mia, Mary Poppins, Greatest Showman.  Clerk to find out which are available and to bring back for final decision.

241/PC/19 – Bucks Rights of Way Improvement Plan

NOTED survey and agree any response from the Parish Council

242/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 10 December 2018 – Signed 21January  2019

243/PC/19 – Finance

 (1) NOTED Statement of Accounts – January 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature January 2019 £3735.12.

 (3) RECEIVED Bank reconciliations – January 2019

 (4) NOTED Budget monitoring – January 2019

244/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


245/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 18 February 2019

Recreation & Environment – 25 February 2019

Full Parish Council11 March 2019

246/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

247/PC/19 – Tennis Club

The Clerk updated the council on the new lease options from the solicitors.

Meeting ended at 8.49pm.