Minutes Full parish council 14 January 2019



MONDAY 14 JANUARY 2019 AT 7.30 P.M. IN




Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan, Cllr Fox, Cllr Hoskins, Cllr Lynch & Cllr Taylor

In Attendance:-  Cllr Crocker took the Minutes

Also Present:-  Two members of the public



205/PC/18 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

Two members of public asked questions about the Khalsa School.

They discussed the parents picking up pupils parking in the lanes causing a nuisance to the residents.  One of the residents had been into the school a couple of times about it. Cllr Bagge agreed to try to see the problem for himself and offered to attend a Residents’ Association meeting to discuss possible solutions.

The planning application for the temporary classrooms was also mentioned briefly.  It was explained that this was a retrospective application because they had been installed in the wrong place and this was to correct the error.

206/PC/18 – Apologies for Absence

APOLOGIES were received from Mrs J Simmonds (Clerk)

207/PC/18 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared a personal interest in item 212.  As a member of SBDC planning committee he would chair this item but would not express views or take part in any vote.

208/PC/18 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 3 December 2018 which were signed by the Chairman. 

209/PC/18 – County Councillor’s Report

Councillor Bagge reported that it was budget season.  He stated that there would now be a charge at the recycling centres for non-household waste.  He confirmed the plan to close the Burnham facility in October following the recent consultation.

210/PC/18 – District Councillors’ Report

Councillor Bagge stated that there is work going on with regard to the new unitary council.  The details of which will be laid before Parliament soon.  He felt that it should all go through by the end of March. 

Councillor Bagge will be discussing Khalsa, Brockhurst Wood and Jasmine Lodge with Enforcement.

211/PC/18 – Chairman’s Update from last meeting.

Nothing to report under this heading.  

Councillor Bagge gave apologies and left the meeting at 8pm. Councillor Carter took the chair.

212/PC/18 – Khalsa School

Already covered under the public session.

213/PC/18 – Information Board  

Councillor Carter confirmed that she has put together a questionnaire but had not polled anyone.  Item to be brought back to the next meeting.

214/PC/18 – Carols on the Green

Councillor Carter stated that the Carols event had been successful.  Some stallholders are already wanting to book for 2019.  The reindeers have already been booked. 

NOTED amount raised towards defibrillator £565.73 and Cllr Carter confirmed that this would be going to purchase a defibrillator for the village.

A volunteer marshal had unfortunately notified the Clerk that they would not be marshalling again because of the way they had been spoken to during the event by a motorist. 

The road blocks and speed of the cars was discussed.  Councillor Carter agreed to look at the route again.

215/PC/18 – Defibrillator

Councillor Crocker reported that she had approached Persimmon who had asked her to contact the management company.  She is currently still awaiting a response from them. 

There was a suggested that the Mobbs Memorial fund could be contacted to help with the purchase of the Defibrillator.

It was agreed to bring this item back for the next meeting.

216/PC/18 – MUGA

Councillor Carter stated that the residents were still unhappy with the noise despite the maintenance work which had been carried out to tighten everything up and put in washers.  The residents are finding the night time particularly annoying and it has been suggested that there should be ‘opening’ times. 

There was a lot of discussion about this issue.  Councillor Taylor suggested an acoustic wall but it was decided that the benefit would not be worth the cost involved.

Councillor Finan stated the situation is worse during the Summer months.

Councillor Lynch suggested writing to the residents concerning this issue but it was decided this was not necessary.

It was decided that as the clerk is the person with most information on this issue she should be asked to collate exactly what the issues are.

Councillor Carter also reported that she had spoken to the PCSO about the amount of glass and evidence of drug taking.

It was agreed to bring this item back for the next meeting.

217/PC/18 – Memorial Request

After some discussion Councillor Carter proposed we agree to the request.  This was seconded by Councillor Finan.  RESOLVED to agree all in favour. 

218/PC/18 – Office

NOTED the office has now been redecorated. 

This item was discussed and Councillor Taylor proposed the purchase of new furniture.  This was seconded by Councillor Carter, RESOLVED to agree all in favour.  However, it was agreed not to set a budget but to ask the clerk to obtain quotes and report back.

219/PC/18 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 19 November 2018 – Signed 10 December 2018

220/PC/18 – Finance

 (1) NOTED Statement of Accounts – November 2018/December 2018.

 (2) RESOLVED to approve list of cheques/Bacs for signature November/December 2018 £29874.22

 (3) RECEIVED Bank reconciliations – December 2018

 (4) NOTED Budget monitoring – December 2018 – Circulated.

 (5) NOTED & AGREED, all in favour £2841.47 grant received from Co-op for Bells Hill Green in    December, transferred direct to them.

221/PC/18 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


  • NOTED Bucks County Council – Single Unitary Authority statement.
  • NOTED Stoke Poges Society – 2019 Programme.
  • NOTED Christmas Card and Message from Jean-Pierre – Etricourt Manancourt

222/PC/18 – NOTED Dates of Future Meetings

Planning Meeting – 21January 2019

Full Parish Council11 February 2019

Meeting ended at 8.21pm.