YOU ARE SUMMONED TO ATTEND THE MEETING OF THE
STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 8 APRIL 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES.
To deal with the following business:
272/PC/19 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
273/PC/19 – Apologies for Absence
274/PC/19 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
275/PC/19 – Minutes
To approve the minutes of the Council meeting held on 11 March 2019 (previously circulated).
276/PC/19 – County Councillor’s Report
277/PC/19 – District Councillors’ Report
278/PC/19 – Chairman’s Update from last meeting.
279/PC/19 – Khalsa School
Update from Cllr Carter.
280/PC/19 – Information Board
Item brought back from last meeting.
281/PC/19 – Defibrillator
Update from meeting with Cllr Crocker and Clerk with South Central Ambulance member and advice given, to make any further decisions.
282/PC/19 – School Traffic Working Party
Update and any decisions required. Proposal to purchase branded high visibility jackets for volunteer wardens (costs to be tabled).
283/PC/19 – Village Centre
To ratify agreement made at last meeting under item 254 to pay the Village Centre £1800 towards the cost of the alarm system repair, which was proposed by Cllr Carter and agreed by all.
284/PC/19 – Merchant Navy Day 3 September 2019
To agree to fly the flag on Merchant Navy Day and decide whether to hold a small ceremony.
285/PC/19 – Bells Hill Recreation Ground Grass
Recommendation from the grounds man contractors to re-seed the whole of the grass areas due to the extreme weather last year causing the grass to die and moss issues. Football pitch is not good and needs to addressed. Quote £2000 to include the machinery, labour and grass seed. To decide.
286/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Minutes – 18 February 2019 – Signed 18 March 2019
287/PC/19 – Finance
(1) Statement of Accounts – March 2019. Circulated
(2) To approve list of cheques/Bacs for signature March 2019 £11099.75 (subject to additions) Circulated
(3) Bank reconciliations – March 2019 – Circulated
(4) Budget monitoring – March 2019 – Circulated.
(5) 011/F/18 Projects/Reserves/General Fund
(FROM FINANCE NOVEMBER 2018) Meeting should have been held on 25 March to consider!
Cllr Bagge proposed to consider monies held in the General Fund and Reserves & Consider any new projects be re-discussed at an extra meeting next year on March 25 2019, to then make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held, this was seconded by Cllr Crocker, RESOLVED to agree all in favour. Circulated
(6) To resolve to agree the financial risk assessment for 2019/20. Circulated on email.
288/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
- Thank you card from residents regarding new benches in Bells Hill Rec – Circulated.
289/PC/19 – Dates of Future Meetings
Annual Meeting of Electorate – 11 April 2019
Planning Meeting – 15 April 2019
Annual Parish Meeting –13 May 2019
290/PC/19 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
291/PC/19 – Tennis Club
292/PC/19 – Allotments
Update on breaches.
Clerk to the Council
3 April 2019