Minutes Full Parish Council Meeting 11 march 2019


Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Lynch & Cllr Taylor.

In Attendance: – Mrs J Simmonds (Clerk)___________________________________________________________________


248/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.


249/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Finan and Cllr Hoskins.

250/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared and interest in item 255 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 254 as Chairman on the Village Centre.  Cllr Carter and Cllr Fox also declared an interest in the Chairman’s update regarding the Village Centre.

251/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 February 2019 which were signed by the Chairman.

252/PC/19 – County Councillor’s Report

Cllr Bagge reported that the budgets set for roads next year are good.  He is going to donate £500 of his budget towards a defibrillator for the Parish Council.  £400 to the Stoke Poges School via the Parish Council (Agreed by all) for their gardening projects.  The LAF have allocated £5000 to the Parish Council towards an enforcement officer, so they now need to find another Parish Council to join.  The Transport to Schools policy will change and parents to be charged will receive 12 months’ notice.  Changes to the recycling centers are well advertised.

253/PC/19 – District Councillors’ Report

The new enforcement manager at District Darran Eggleton has responded to Cllr Bagge about several enforcement issues in the village which were read out to the committee.  These included updates on Brockhurst Wood, The Camp area and paintballing issue in the woods, the fence along Wexham Street, Hollybush Farm, Jasmine Cottage and several unauthorised illuminated signs and banners.

254/PC/19 – Chairman’s Update from last meeting.

Cllr Bagge and the Clerk forgot to add an agenda item for contributing to the alarm system repair at the Village Centre which was agreed at the last meeting.  Therefore Cllr Carter proposed that the Parish Council contribute half of the £3600 bill to be vired from the general fund, all agreed and agreed to bring back to the next meeting for ratification.

255/PC/19 – Khalsa School

Cllr Carter reported that no meetings had taken place yet with the school as yet.

256/PC/19  – Information Board 

Agreed to defer until next meeting.

257/PC/19 – Defibrillator

Cllr Crocker reported that RMG say they have spoken to all parties involved and they have all said no to placing a defibrillator on their property as the liability is too great.  Discussed other areas on the Green and at the Village Centre.  Agreed that Cllr Crocker would ask the South Central Ambulance to send a speaker out to explain to her and the Clerk how it all works.

258/PC/19 – MUGA

NOTED that resident is unable to lock and unlock MUGA daily.  AGREED to advertise in SPN, website and social media for volunteers

259/PC/19 – Outdoor Cinema

NOTED that the Outdoor Cinema Company we used last year and had re-booked with has ceased trading, with the loss of our advance payment of £1800.  Cllr Taylor proposed that we engage another company to continue with the event; Company recommended by Burnham Parish Council, this was seconded by Cllr Lynch.  RESOLVED to agree all in favour, total cost £1250.00.

260/PC/19 – Community Governance Review

NOTED decision to reduce Stoke Poges Parish Council from 13 to 11 Councillors.

261/PC/19 – Meeting Dates 2019/20

RECEIVED & NOTED meeting dates for new council year.    

262/PC/19 – School Traffic Working Party

Meeting not yet taken place, AGREED by all to keep on the agenda as a regular item.

263/PC/19 – Allotments

RESOLVED to agree all in favour  NOT to make any changes to the new walkway access next to the gate.  The Allotment holders requested this walkway and mopeds could still get in if they really wanted to.  The Allotment Association confirmed that several thefts had taken place from sheds recently and that they could not be connected with the moped issues, advice is for plot holders not to leave any valuables on site.

264/PC/19 – Budget 2019/20

Cllr Crocker proposed to agree changes to budgets to present figures in the same format as required for the SBDC Council Tax leaflet, this was seconded by Cllr Cox, RESOLVED to agree all in favour.

265/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 21 January 2019 – Signed 18 February 2019
  • Recreation & Environment – 22 October 2018 – Signed 25 February 2019

266/PC/19 – Finance

 (1) NOTED Statement of Accounts – February 2019.

 (2) RESOLVE to APPROVE list of cheques/Bacs for signature February 2019 £11962.40  

 (3) RECEIVED Bank reconciliations – February 2019

 (4) NOTED Budget monitoring – February 2019

267/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


268/PC/19 – NOTED Dates of Future Meetings

Planning Meeting – 18 March 2019

Reception – 22 March 2019

Full Parish 8 April 2019

269/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

270/PC/19 – Tennis Club

AGREED to schedule a meeting with the tennis club to discuss further.

271/PC/19 – Allotments

Cllr Cocker proposed to get pest control in to resolve issue about rats, taking back plots that are contaminated cost £2700 to be taken from the general fund and to rescind the clause on the agreement for keeping birds and other animals apart from bees permanently due to health and safety reasons, clerk to write to all allotment holders immediately and all fowl to be removed within 48 hours, seconded by Cllr Cox, RESOLVED to agree all in favour.   Clerk to write to all allotment holders in breach giving them notice to put them right.

Meeting ended at 8.57pm