Minutes Full Parish Council 8 April 2019


Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Finan & Cllr Fox.

In Attendance: –  Mrs J Simmonds (Clerk)

Also Present: – One Member of Public who arrived at 7.40pm.



272/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

No comments

273/PC/19 – Apologies for Absence

APOLOGIES were received from Cllr Hoskins, Cllr Lynch and Cllr Taylor.

274/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 279 as Chairman of the District Council Planning Committee, he would take part but not vote, also item 283 as Chairman of the Village Centre.  Cllr Carter and Cllr Fox also declared an interest in item 283 as trustees of the Village Centre.

275/PC/19 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 11 March 2019 which were signed by the Chairman

276/PC/19 – County Councillor’s Report

Cllr Bagge reported that the winter roads programme was almost finished.  The legal challenge required to oppose the Unitary Authority was not something the District Council was going to appeal.

277/PC/19 – District Councillors’ Report

Nothing to report.

278/PC/19 – Chairman’s Update from last meeting.

Nothing to report.  Cllr Bagge was asked about the activity at Brockhurst Wood and it was agreed that Cllr Carter and Cllr Crocker would look into the purchase of plots and bring back to the next meeting their findings.

Cllr Bagge thanked the Clerk for organising the Parish Council Reception and thanked all councillors who helped out on the evening.  He reported that it was a very successful evening.

279/PC/19 – Khalsa School

Cllr Carter reported that a meeting with the Head teacher of the Khalsa School is taking place on 7 May 2019.

280/PC/19  – Information Board 

Agreed to defer item to the next meeting.

281/PC/19 – Defibrillator

Cllr Crocker updated the council on information given by the South Central Ambulance member and advice given.  Ideal locations would be the foyer at the Village Centre or outside the Co-op.  It was agreed for the clerk to formally ask the Village Centre and Cllr Crocker to ask the Co-op. Bring back.

282/PC/19 – School Traffic Working Party

Cllr Carter updated on the meeting held with the school, police and councillors.  A parking buddy scheme was suggested but so far no-one has come forward, the police are keen on this idea.  It was suggested that a letter goes to all surrounding relevant house which is endorsed by the Police, the school, County Council and the Parish Council.  Several schemes have been suggested such as a crocodile scheme, environmental scheme, children and adults in high visibility jackets to try to educate drivers.  The church has decided to turn their parking area into permit holders only. Cllr Bagge proposed to purchase 20 branded high visibility jackets for volunteer wardens and for children, cost £300 maximum, this was seconded by Cllr Finan, RESOLVED to agree all in favour.

283/PC/19 – Village Centre

Cllr Finan proposed to ratify agreement made at last meeting under item 254 to pay the Village Centre £1800 towards the cost of the alarm system repair, this was seconded by Cllr Crocker, RESOLVED to agree, all in favour.

284/PC/19 – Merchant Navy Day 3 September 2019   

RESOLVED to agree all in favour to fly the flag on Merchant Navy Day, and Cllr Carter will speak to the vicar to discuss the possible small ceremony, and to bring back for decision.

285/PC/19 – Bells Hill Recreation Ground Grass

Recommendation from the grounds man contractors to re-seed the whole of the grass areas due to the extreme weather last year causing the grass to die and moss issues.  Football pitch is not good and needs to addressed.  Quote £2000 to include the machinery, labour and grass seed.  RESOLVED to agree all in favour that the grass is fine and should recover on its own, the football club to re-seed the pitch if required.

286/PC/19 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  • Planning Minutes – 18 February 2019 – Signed 18 March 2019

287/PC/19 – Finance

 (1) NOTED Statement of Accounts – March 2019.

 (2) RESOLVED to approve list of cheques/Bacs for signature March 2019 £11334.75.

 (3) RECEIVED Bank reconciliations – March 2019 

 (4) RECEIVED Budget monitoring – March 2019

 (5) 011/F/18        Projects/Reserves/General Fund

(FROM FINANCE NOVEMBER 2018) Meeting should have been held on 25 March to consider!

Cllr Bagge proposed to consider monies held in the General Fund and Reserves & Consider any new projects be re-discussed at an extra meeting next year on March 25 2019, to then make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held, this was seconded by Cllr Crocker, RESOLVED to agree all in favour

RESOLVED to agree all in favour not to make any changes.

 (6) RESOLVED to agree, all in favour the financial risk assessment for 2019/20.

288/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


  • NOTED Thank you card from residents regarding new benches in Bells Hill Recreation Ground

289/PC/19 – NOTED Dates of Future Meetings

Annual Meeting of Electorate – 11 April 2019

Planning Meeting – 15 April 2019

Annual Parish Meeting –13 May 2019

290/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

291/PC/19 – Tennis Club

NOTED meeting with Tennis Club not taken place yet.

292/PC/19 – Allotments

Update given on breaches, agreement to invoice holder for breaches.

Meeting ended at 8.42pm