Agenda Full Parish Council Monday 9 September 2019 7.30pm



To deal with the following business:-              



085/PC/19 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

086/PC/19 – Apologies for Absence

087/PC/19 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

088/PC/19 – Minutes

To approve the minutes of the Council meeting held on 1 July 2019 (previously circulated). 

089/PC/19 – County Councillor’s Report  

090/PC/19 – District Councillors’ Report

091/PC/19 – Chairman’s Update from last meeting.

092/PC/19 – Khalsa School

To agree to defer to October 19

093/PC/19 – Information Board  

To agree to defer to October 19

094/PC/19 – Defibrillator

To note purchase made and to agree quote of £190 to install at Village Centre and agree who should pay for the installation.

095/PC/19 – School Traffic Working Party

To note high visibility jackets are now purchased.

To discuss and possibly decide opening Bells Hill Rec for permit parking!

To discuss and possibly decide having dummy children installed along the road side at just under £500 each

To discuss and possibly decide on the Parish Council purchasing its own Speed Watch Camera.

096/PC/19 – Bells Hill Green

Update from Cllr Carter.

097/PC/19 – Picnic 7 July 2019

Update on event.

098/PC/19 – Community Library

Brought back from last meeting to arrange first meeting of the working party which includes Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan and Cllr Fox.

099/PC/19 – Bells Hill Recreation Ground Bench

Item requested by Cllr Finan to re-site a bench in Bells Hill Recreation Ground, to decide.

100/PC/19 – Recreation & Environment Meetings

To discuss and decide whether or not to add these meetings on after a Full Parish Council meeting like we have done with Finance.  If agreed next meeting would be on October 14 after Full PC instead of 28 October!

101/PC/19 – LAF Transport Project applications 2020/21

To decide if we want to submit a project to be 50% funded by the Parish Council. Circulated

102/PC/19 – Charity Butt Bins

Request from Cllr Carter and a resident to discuss having one of these bins at the Bells Hill Green maybe at the Co-op.  Information previously circulated.

103/PC/19 – Tree Works in Bells Hill Recreation Ground

Work is required on trees in the rec as per the attached quotation. To decide.

104/PC/19 – Land alongside the Tennis Courts

To discuss and decide on the possibility of placing a container on this strip of land to house the sleigh.

105/PC/19 – MUGA

Meeting held with A & M Fencing to discuss ways of making the MUGA less accessible when locked and make less noise.  Quotation circulated for works that could be carried out.  To decide.

106/PC/19 – Email Addresses

To discuss and decide about councillor’s having a parish council email address which is good practice now due to data protection.

107/PC/19 – Paperless

To re-discuss and decide on the possibility of going paperless.

108/PC/19 – High Interest Account

To discuss and decide on Cllr Crocker’s findings on a high interest account with no withdrawal for one year to gain 1.10% interest. Circulated.

109/PC/19 – CCLA

To note that the CCLA signing has been updated and to note funds and make any decision on whether to leave them or withdraw. Circulated

110/PC/19 – Planning Meeting with SBDC

To note that Cllr Carter and Cllr Crocker met with four members of the Planning Department and now have a better understanding of the process and have promoted a better working relationship.

111/PC/19 – Grays Field

Request from Cllr Hoskins to discuss and decide on maintenance of the field – Circulated.

112/PC/19 – Unattended parking in entrance to Bells Hill Recreation Ground

Request from resident to look into signage and possibly a bollard or clamping of unauthorised vehicles (Circulated)

113/PC/19 – VE 75 Years – 8 May Bank Holiday Event

To agree any event to be held on this day as per the information guide provided.  Circulated.

114/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  • Finance & General Purposed – 12 November 2018 – Signed 10 June 2019
  • Planning Minutes – 17 June 2019 – Signed 15 July 2019
  • Planning Minutes – 15 July 2019 – Signed 19 August 2019

115/PC/19 – Finance

 (1) Financial Summary & Statement Cashbook – July Circulated.  August 2019 to be tabled

 (2) To approve list of cheques/Bacs for signature July Circulated. £13304.63   August 2019 £ (subject to additions) to be tabled

 (3) Bank reconciliations – July Circulated.  August 2019 to be tabled

 (4) Income & Expenditure Heading Detail/Budget Monitoring – July & August 2019 – To be tabled.

 (5) Annual Return signed by external auditors Circulated and published on boards and website.

116/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


  1.  Banana Moon – Letter in response to Clerks letter regarding use of the Recreation Ground.

117/PC/19 – Dates of Future Meetings

Planning Meeting – 16 September 2019

Full Parish Council Meeting – 14 October 2019

118/PC/19 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

119/PC/19 – Tennis Club

Lease update.

120/PC/19 – Allotments

Update on breaches and waiting list.

121/PC/19 – Brockhurst Woods


Julie Simmonds

Clerk to the Council

28 August 2019