YOU ARE SUMMONED TO ATTEND THE MEETING OF THE
STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 9 SEPTEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
To deal with the following business:-
085/PC/19 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
086/PC/19 – Apologies for Absence
087/PC/19 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
088/PC/19 – Minutes
To approve the minutes of the Council meeting held on 1 July 2019 (previously circulated).
089/PC/19 – County Councillor’s Report
090/PC/19 – District Councillors’ Report
091/PC/19 – Chairman’s Update from last meeting.
092/PC/19 – Khalsa School
To agree to defer to October 19
093/PC/19 – Information Board
To agree to defer to October 19
094/PC/19 – Defibrillator
To note purchase made and to agree quote of £190 to install at Village Centre and agree who should pay for the installation.
095/PC/19 – School Traffic Working Party
To note high visibility jackets are now purchased.
To discuss and possibly decide opening Bells Hill Rec for permit parking!
To discuss and possibly decide having dummy children installed along the road side at just under £500 each
To discuss and possibly decide on the Parish Council purchasing its own Speed Watch Camera.
096/PC/19 – Bells Hill Green
Update from Cllr Carter.
097/PC/19 – Picnic 7 July 2019
Update on event.
098/PC/19 – Community Library
Brought back from last meeting to arrange first meeting of the working party which includes Cllr Bagge, Cllr Carter, Cllr Crocker, Cllr Finan and Cllr Fox.
099/PC/19 – Bells Hill Recreation Ground Bench
Item requested by Cllr Finan to re-site a bench in Bells Hill Recreation Ground, to decide.
100/PC/19 – Recreation & Environment Meetings
To discuss and decide whether or not to add these meetings on after a Full Parish Council meeting like we have done with Finance. If agreed next meeting would be on October 14 after Full PC instead of 28 October!
101/PC/19 – LAF Transport Project applications 2020/21
To decide if we want to submit a project to be 50% funded by the Parish Council. Circulated
102/PC/19 – Charity Butt Bins
Request from Cllr Carter and a resident to discuss having one of these bins at the Bells Hill Green maybe at the Co-op. Information previously circulated.
103/PC/19 – Tree Works in Bells Hill Recreation Ground
Work is required on trees in the rec as per the attached quotation. To decide.
104/PC/19 – Land alongside the Tennis Courts
To discuss and decide on the possibility of placing a container on this strip of land to house the sleigh.
105/PC/19 – MUGA
Meeting held with A & M Fencing to discuss ways of making the MUGA less accessible when locked and make less noise. Quotation circulated for works that could be carried out. To decide.
106/PC/19 – Email Addresses
To discuss and decide about councillor’s having a parish council email address which is good practice now due to data protection.
107/PC/19 – Paperless
To re-discuss and decide on the possibility of going paperless.
108/PC/19 – High Interest Account
To discuss and decide on Cllr Crocker’s findings on a high interest account with no withdrawal for one year to gain 1.10% interest. Circulated.
109/PC/19 – CCLA
To note that the CCLA signing has been updated and to note funds and make any decision on whether to leave them or withdraw. Circulated
110/PC/19 – Planning Meeting with SBDC
To note that Cllr Carter and Cllr Crocker met with four members of the Planning Department and now have a better understanding of the process and have promoted a better working relationship.
111/PC/19 – Grays Field
Request from Cllr Hoskins to discuss and decide on maintenance of the field – Circulated.
112/PC/19 – Unattended parking in entrance to Bells Hill Recreation Ground
Request from resident to look into signage and possibly a bollard or clamping of unauthorised vehicles (Circulated)
113/PC/19 – VE 75 Years – 8 May Bank Holiday Event
To agree any event to be held on this day as per the information guide provided. Circulated.
114/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Finance & General Purposed – 12 November 2018 – Signed 10 June 2019
- Planning Minutes – 17 June 2019 – Signed 15 July 2019
- Planning Minutes – 15 July 2019 – Signed 19 August 2019
115/PC/19 – Finance
(1) Financial Summary & Statement Cashbook – July Circulated. August 2019 to be tabled
(2) To approve list of cheques/Bacs for signature July Circulated. £13304.63 August 2019 £ (subject to additions) to be tabled
(3) Bank reconciliations – July Circulated. August 2019 to be tabled
(4) Income & Expenditure Heading Detail/Budget Monitoring – July & August 2019 – To be tabled.
(5) Annual Return signed by external auditors Circulated and published on boards and website.
116/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
- Banana Moon – Letter in response to Clerks letter regarding use of the Recreation Ground.
117/PC/19 – Dates of Future Meetings
Planning Meeting – 16 September 2019
Full Parish Council Meeting – 14 October 2019
118/PC/19 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
119/PC/19 – Tennis Club
120/PC/19 – Allotments
Update on breaches and waiting list.
121/PC/19 – Brockhurst Woods
Clerk to the Council
28 August 2019