YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 2 DECEMBER 2019 AT 7.30 P.M. IN THE LIONEL RIGBY ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
To deal with the following business:-
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AGENDA
178/PC/19 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
179/PC/19 – Apologies for Absence
180/PC/19 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
181/PC/19 – Minutes
To approve the minutes of the Council meeting held on 11 November 2019 (previously circulated).
182/PC/19 – Co-option
Request from resident to be co-opted onto the council. To consider to co-opt onto the Parish Council. Details circulated.
183/PC/19 – County Councillor’s Report
184/PC/19 – District Councillors’ Report
185/PC/19 – Chairman’s Update from last meeting.
186/PC/19 – Khalsa School
Update
187/RE/19 Christmas Lights Ceremony/Bells Hill Green
Update on event held on 29 November.
188/PC/19 – High Interest Account
Update from Cllr Hoskins and any other findings of a higher interest account with easy access, to discuss and consider.
189/PC/19 – CCLA
Brought back from last meeting regarding funds and make any decision on whether to leave them or withdraw. Details of fund circulated.
190/PC/19 – Grays Field
Update from Cllr Bagge and Stoke Park regarding the maintenance of the field and the fence.
191/PC/19 – Brockhurst Wood
Update for a tree survey in the woods. To clarify exactly what type of survey is required.
192/PC/19 – Container/Sleigh
Brought back from last meeting to discuss and consider dependent on size and costs.
193/PC/19 – Website
To discuss and consider outsourcing and setting up a new website and for the clerk to be fully trained to update at all times, following clerk’s appraisal, finance meeting and new legislation. Circulated.
194/PC/19 – To Ratify decisions made by Finance & General Purposes on 11 November 2019. Minutes previously distributed.
012/F/19 Projects/Reserves/General Fund
CONSIDERED monies held in the General Fund and Reserves & Consider any new projects. RESOLVED to AGREE to make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held as below:-
Cllr Fox proposed to add two further reserves, Green Belt Protection and Anti-Littering Measurers to the list, as well as the agreed line at the June 2019 meeting for Jogging Trail Maintenance, this was seconded by Cllr Carter, RESOLVED to agree all in favour.
Cllr Fox proposed to transfer £10k from the General Fund at the end of March 2019 into the Anti-Littering Measurers reserve, and transfer the remaining balance of £62641k from the General Fund at the end of March 2019 into the Green Belt Protection reserve along with the current balance at the end of March 2019 in the Community Library Fund of £94650k. Thus cancelling the current arrangement to transfer the remainder of the General Fund each year into the Community Library reserve. This was seconded by Cllr Lynch, RESOLVED to agree all in favour.
013/F/19 Budget 2020/2021
RESOLVED to consider and agree amounts to be included in the budgets for 2020/2021 and put forward a recommendation for the Parish Council Meeting to be held on 2 December 2019. Circulated.
014/F/19 Precept
Cllr Foxproposed to agree the Precept requirement for 2020/21 be £206782.36, this was seconded by Cllr Lynch, RESOLVEDto agree all in favour and be put forward for approval by the Parish Council Meeting to be held on 2 December 2019.
195/PC/19 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Minutes – 21 October 2019 – Signed 18 November 2019
- Finance & General Purposes Minutes – 10 June 2019 – Signed 11 November 2019
196/PC/19 – Finance
(1) Financial Summary & Statement Cashbook – November 2019 to be tabled.
(2) To approve list of cheques/Bacs for signature November 2019. To be tabled. £ (subject to additions)
(3) Bank reconciliations – November 2019. To be tabled.
(4) Income & Expenditure Heading Detail/Budget Monitoring – November 2019. To be tabled.
197/PC/19 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
Correspondence:-
198/PC/19 – Dates of Future Meetings
Planning Meeting – 9 December 2019
Full Parish Council Meeting – 13 January 2020
199/PC/19 – Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
200/PC/19 – Tennis Club
Lease update.
201/PC/19 – Brockhurst Wood
Update
Julie Simmonds
Clerk to the Council
26 November 2019