Minutes Full Parish Council 10 February 2020


Present:-Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Hoskins, Cllr Knox-Scott & Cllr Lynch   

In attendance:-Mrs J Simmonds (Clerk)

Also Present: – Two members of public.          



225/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

One member of public was at the meeting to explain the need for space as covered under item 236.  It was agreed to bring item 236 and 237 forward.

226/PC/20 – Apologies for Absence

APOLOGIES were received from Cllr Finan.

227/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

Cllr Bagge declared an interest in item 232 as Chairman of the District Council Planning Committee he would

take part but not vote and item 236 as a personal friend of the member of public present for this item.

228/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 13 January 2020 which were signed by the Chairman.

236/PC/20 –Stoke Poges Fete

RESOLVED to agree all in favour to see if the Parish Council can help with storage ideas for the fete’s marquees and equipment and to decide if the container under item 237 can accommodate and be a solution.

237/PC/20 – Container/Sleigh

Cllr Carter proposed that two 20’ containers are purchased and owned by the Parish Council, and kept at the allotments,  however one of them be given over to the fete committee for exclusive use for as long as necessary, in thanks for all of their past and continuous help with Parish Council events.  The quote tabled be accepted for £3660 for both to be taken from the general fund, and the fete committee to pay for and arrange the infrastructure to house both containers and pay for the delivery of both, this was seconded by Cllr Crocker, RESOLVED to agree all in favour. 

229/PC/20 – County Councillor’s Report  

Cllr Bagge reported that he had sat on the following committees:-

Shadow Authority Budget Scrutiny task and finish group, which critiqued the draft budget for the new Buckinghamshire Council which is set for agreement by the Shadow Authority on 27.2.2020.

A Treasury Management review to ensure that the County’s cash balances are being invested effectively.

A Crisis Meeting to review progress to resolve an ICT problem which has slowed down the Council’s systems response times.

Property Board Meeting – the highlight being agreement to spend £500k on developing plans for a new residential respite care facility for the county, to be sited in Aylesbury, accommodating clients with learning disabilities and autism.

The Standing Committee for Religious Education in Bucks, which ensures that an agreed syllabus is taught in all primary and secondary schools in the county,

Also following three years of battling the bureaucracy, Cllr Bagge has finally secured the correct signage to be installed at the ends of Farthing Green Lane showing a weight restriction for vehicles.

230/PC/20 – District Councillors’ Report

South Bucks District Council has now adopted the community infrastructure levy (CIL) charge which is now live for all new planning applications.

Cllr Bagge has also been on the joint staffing committee for both Chiltern District Council and South Bucks District Council, both of which have been nominated for national awards in recognition of the councils’ work on mental health and wellbeing.

Cllr Bagge chaired the Pinewood Community Liaison meeting for Iver Heath/Iver/Fulmer and Pinewood have put in Planning Permission to widen Sevenhills Road, hopefully resulting in less traffic using Church Lane and Pinewood Green to get to the studios.

Cllr Bagge also attended South East England Councils’ all member meeting where Homes England presented on their work in delivering housing growth and a think tank (Localis) presented their report on how councils can be part of the solution to climate emergency.

231/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the Stoke Poges News spring edition was complete and had been sent to the printers with a hopeful delivery date of 27 February 2020.

232/PC/20 – Khalsa School

Cllr Carter reported that Enforcement was now involved with the breaches being made on outside events being held at the school.

233/PC/20 – High Interest Account

Cllr Fox proposed that the 95 day Nationwide account be opened and £85k transferred in, this was seconded by Cllr Hoskins, RESOLVED to agree all in favour.

234/PC/20 – Gray’s Field

Cllr Bagge met with the Managing Director of Stoke Park regarding the maintenance of the field and the fence, they walked the whole site and it was agreed that work was required, and two cuts per year would be done at both ends of the growing season. The proposed access for the tractors would be via the Gray’s Monument car park.

235/PC/20 – Brockhurst Wood

Cllr Carter reported that the solicitor could write to each plot holder, total cost would be £650 this was proposed to be accepted by Cllr Crocker, seconded by Cllr Knox-Scott, RESOLVED to agree all in favour to be taken from the professional services/contingency budgets.

Cllr Hoskins proposed to accept the quote for obtaining photographic/video evidence, one day’s work in total approximated £480 to be taken from the Nettleship Wood maintenance budget, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

238/PC/20 – Local Area Forum

Cllr Bagge is trying to secure a meeting date with TfB for confirmation of Rogers Lane Feasibility Study to agree the scheme and costs to the Parish Council. Bring back to next meeting.

239/PC/20 – Defibrillator

Cllr Crocker is in touch with the SSE about siting the donated defibrillator on the substation on the Green.  RESOLVED to agree, all in favour to place it there if they agree and if not have it freestanding on the Green just in front of the substation.  RESOLVED to agree all in favour, to accept the funds raised from the Fox & Pheasant public house and purchase and own the defibrillator and be sited at the pub.  RESOLVED to agree all in favour to pay to have the sponsor details on each defibrillator at a nominal cost for each. 

240/PC/20 – Litter Picking

NOTED litter picking date of 7 March 2020.

241/PC/20 – Elections

NOTED elections have been called for on 7 May 2020 for Parish Councils and Unitary Authority.  Further information given by clerk as heard at a clerks meeting today. 

242/PC/20 – Reception/Cups

NOTED Reception date is Friday 20 March.  RESOLVED to agree all in favour to give the Jubilee Cup to ‘Friends of Bells Hill Green’ and the Caldecourt Cup to Bal Bahra from Hedgerail Pharmacy.

243/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:


244/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – January 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature January 2020 -£3984.94

 (3) RECEIVED & NOTED Bank reconciliations – January 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – January 2020

245/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.


  • NOTED Letter Lloyds Bank – Gerrards Cross branch closing.

246/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 17 February 2020

Full Parish Council Meeting – 9 March 2020

247/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

248/PC/20 – Tennis Club

NOTED Lease details agreed and being drafted for renewal by 1 May 2020.

Meeting ended:- 9.03pm