Full Parish Council Meeting Monday 8 June 2020 at 7.30pm, Via Zoom Link:- https://zoom.us/j/93917952996?pwd=VmhsSjVMVWtERkVwalRTYWVSZkU4dz09





Meeting ID:-  939 1795 2996 Password:- 757890

To deal with the following business:-              



001/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

002/PC/20 – Apologies for Absence

003/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

004/PC/20 – Minutes

To approve the minutes of the Council meeting held on 9 March  2020 (previously circulated). 

005/PC/20 – To Ratify Covid-19 Agreements

To Ratify that this Parish Council agreed not to hold virtual meetings during lockdown up until the end of May 2020, and to suspend the Annual Parish Meeting of Electorate until 2021 as advised by legislation, and delegate decisions to the Clerk during lockdown.  Also agreed not to hold an Annual Meeting of the Council usually held in May to re-elect Chairman, Vice Chairman and Committees and to continue as we are until May 2021 including two vacancies,  as new legislation now allows.  To note that both non-councillor members of the Planning Committee are happy to continue until May 2021.

006/PC/20 – Buckinghamshire Council Report  

007/PC/20 – Chairman’s Update from last meeting.

008/PC/20 – Beeches Community Board

Brought back from March meeting.  Request from Highways asking if we wish to proceed with Rogers Lane study.  To decide.

009/PC/20 – Litter Picking

To Note litter picking event on 13 May 2020 did not take place due to Covid-19

To Note next event is 11 July 2020 10am-12noon.

010/PC/20 – Tennis Lease

To note lease was signed and in place by the 1st May 2020 deadline.

011/PC/20 – Parking at Hastings Meadow

To note that clerk wrote to resident asking for diary of events and log of vehicle details etc as evidence, not heard back!

012/PC/20 – HS2 Road Safety Fund (RSF)

Information circulated to decide whether to apply.

013/PC/20 – Recommended Allowances for Parish and Town Councillors

Information circulated, to decide.

014/PC/20 – Stoke Green

Brought back from March 2020 meeting.  To note that the Community Speedwatch and the police volunteer that records the data have been unable to operate during Covid-19 lockdown period.

015/PC/20 – Speeding GX Road

Request from resident to look at speeding issues near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights, to discuss and decide any action.

016/PC/20 – Uniformed Groups/Pavilion

To resolve to agree not to charge groups for last term due to Covid-19.

017/PC/20 – Co-Opt onto Planning Committee             

To Resolve to agree to co-opt Cllr Knox-Scott onto the Planning Committee.

018/PC/2 Accounts for Year Ended 31st March 2020

1)  Receive, approve and sign the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, to be signed by the Chairman of the Council and the RFO. Circulated.

(2)  Receive and approve the annual return to be signed by the Chairman the Council and the RFO and receive and approve bank reconciliation and statement of significant variations. Circulated

019/PC/20 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 20/21.

To review and agree any changes to any of the above.  Circulated by email.

 020/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes Monday 17 February 2020 – Signed Monday 16 March 2020

021/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – March, April & May 2020 circulated.

 (2) To approve list of cheques/Bacs for signature March 2020 – £4778.87  April 2020 – £4639.99 & May 2020    £9493.04 circulated. (subject to additions)

 (3) Bank reconciliations – March, April & May 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – March, April & May 2020 circulated.

022/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.



023/PC/20 – Dates of Future Meetings

Planning Meeting – 15 June 2020

Full Parish Council Meeting – 6 July 2020

Recreation & Environment Meeting – 6 July 2020

024/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

To resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

025/PC/20 – Plough Lane Medical Centre

Request to change lease details.

Julie Simmonds

Clerk to the Council

2 June 2020