Minutes Full PArish Council Meeting Monday 8 June 2020




Meeting ID:-  939 1795 2996 Password:- 757890

Present:-  Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Fox, Cllr Knox-Scott (at 8.15pm) & Cllr Lynch.

In Attendance:-  Mrs J Simmonds (Clerk)

Also Present:-  Cllr Egleton and one member of public.



001/PC/20 – Public Session Time (7.30 pm-7.45 pm).

One member of public asked about working to reduce the speed limit near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights.  Cllr Bagge agreed to take this away and speak to the Road Safety Team and bring back.

002/PC/20 – Apologies for Absence

APOLOGIES were received from:-  Cllr Finan and Cllr Hoskins.

003/PC/20 – Declarations of interest       

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


004/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 9 March 2020 which will be signed by the Chairman.

005/PC/20 – To Ratify Covid-19 Agreements

Cllr Carter proposed to Ratify that this Parish Council agreed not to hold virtual meetings during lockdown up until the end of May 2020, and to suspend the Annual Parish Meeting of Electorate until 2021 as advised by legislation, and delegate decisions to the Clerk during lockdown.  Also agreed not to hold an Annual Meeting of the Council usually held in May to re-elect Chairman, Vice Chairman and Committees and to continue as we are until May 2021 including two vacancies,  as new legislation now allows.  To note that both non-councilor members of the Planning Committee are happy to continue until May 2021.  This was seconded by Cllr Crocker, RESOLVED to agree all in favour.

006/PC/20 – Buckinghamshire Council Report  

Cllr Bagge reported that the work of the officers for Covid-19 had been huge and that 4000 officers have successfully been working from home.  The Planning Inspectorate has asked for the Chiltern and South Bucks Local Plan to be withdrawn.  The Council believes that they have misread the laws and are taking legal advice.

Collum Green Road is due to be repaired this month.

Cllr Egleton reported that the first virtual meeting of the Planning Committee will be held this week with him as Chairman, it will be available to view on webcast.  Cllr Egleton read out some new rules and regulations on the new planning procedure.

007/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that business continuation grants were made available during lockdown and the clerk applied on behalf of the Parish and the pavilion and the Parish Council was awarded £10k. 

Cllr Bagge asked to acknowledge and congratulate Cllr Lynch and the Good Neighbour Scheme which was nominated for an award, sadly she did not win but the nomination was appreciated. 

Cllr Bagge also thank the Church, Cllr Carter, Bal from the chemist and everyone else involved in the Store Cupboard which has been a huge success, allowing for bonus gift hampers to also be delivered, so far 100 plus.  This was co-ordinated with Bal and medicine deliveries to save two journeys to the same person.  Well done was said to all on such a brilliant service.

At 8.15pm – Cllr Knox-Scott joined the meeting.

008/PC/20 – Beeches Community Board

Cllr Bagge and Cllr Carter explained about the original scheme and councillors not being sure, they then met with officers who agreed that they would take on board what this Council was looking for in the scheme and would work towards it.  They agreed that at any time we could pull out of the deal.  Cllr Carter proposed to fund up to £6500 which is half of the estimated costs, this was seconded by Cllr Knox-Scott, RESOLVED to agree 5 for and 2 abstained.

009/PC/20 – Litter Picking

NOTED litter picking event on 13 May 2020 did not take place due to Covid-19

NOTED next event is 11 July 2020 10am-12noon and will go ahead with social distancing in place.

010/PC/20 – Tennis Lease

NOTED lease was signed and in place by the 1st May 2020 deadline.

011/PC/20 – Parking at Hastings Meadow

NOTED that clerk wrote to resident asking for diary of events and log of vehicle details etc. as evidence, not heard back!  RESOLVED to agree all in favour to remove from the agenda and bring back when more information is available.

012/PC/20 – HS2 Road Safety Fund (RSF)

NOTED and agreed not eligible and relevant for this council.

013/PC/20 – Recommended Allowances for Parish and Town Councillors

RESOLVED to agree all in favour not to change anything regarding allowances.

014/PC/20 – Stoke Green

NOTED that the Community Speedwatch and the police volunteer that records the data have been unable to operate during Covid-19 lockdown period.

015/PC/20 – Speeding GX Road

RESOLVED to agree as per the public session to look at speeding issues near Fox and Pheasant Pub and Collum Green Road from Templewood Lane traffic lights, Cllr Bagge agreed to take this away and speak to the Road Safety Team and bring back.

016/PC/20 – Uniformed Groups/Pavilion

Cllr Carter proposed to resolve to agree not to charge groups for last term due to Covid-19 and not charge again until they start back at the pavilion, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

017/PC/20 – Co-Opt onto Planning Committee             

RESOLVED to agree, all in favour  to co-opt Cllr Knox-Scott onto the Planning Committee.

018/PC/2 – Accounts for Year Ended 31st March 2020

1)  RESOLVED to AGREE, all in favour and RECEIVED, APPROVED and  SIGNED the summary income and expenditure account, balance sheet, supporting statement and assets, auditor’s matters arising, signed by the Chairman of the Council and the RFO.

(2)  RESOLVED to AGREE, all in favour and RECEIVED, APPROVED and  SIGNED the annual return signed by the Chairman the Council and the RFO and receive and APPROVED bank reconciliation and statement of significant variations.

019/PC/20 – Review of Standing Orders, Financial Regulations, Financial Risk Assessment for 20/21.

REVIEWED and AGREE NO changes to any of the above, all in favour.

 020/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes Monday 17 February 2020 – Signed Monday 16 March 2020

021/PC/20 – Finance

 (1) RECEIVED Financial Summary & Statement Cashbook – March, April & May 2020

 (2) RESOLVED to approve list of cheques/Bacs for signature March 2020 – £4778.87  April 2020 – £4639.99 & May 2020    £9480.44.

 (3) RECEIVED AND NOTED Bank reconciliations – March, April & May 2020

 (4) RECEIVED AND NOTED Income & Expenditure Heading Detail/Budget Monitoring – March, April & May 2020

022/PC/20 – NOTED Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.



023/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 15 June 2020

Full Parish Council Meeting – 6 July 2020

Recreation & Environment Meeting – 6 July 2020

024/PC/20 – Exclusion of the Press & Public

Public Bodies (Admission to Meetings) Act 1960

RESOLVED to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.

025/PC/20 – Plough Lane Medical Centre

Cllr Carter proposed name changes to the lease go ahead, this was seconded by Cllr Crocker, RESOLVED to agree all in favour.

Meeting ended at 8.39pm.