Agenda Full Parish Council Meeting Monday 12 October 2020 at 7.30pm Via Zoom Link:- Meeting ID: – 949 8342 2017 Password: – 394962


Meeting ID: – 949 8342 2017 Password: – 394962

To deal with the following business: –              



064/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

065/PC/20 – Apologies for Absence

066/PC/20 – Declarations of interest        

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

067/PC/20 – Minutes

To approve the minutes of the Council meeting held on 7 September 2020 (previously circulated). 

068/PC/20 – Buckinghamshire Council Report  

069/PC/20 – Chairman’s Update from last meeting.

070/PC/20 – Request from individual plot holder to change conditions on allotment contract.

Item brought back from last meeting as agreed and report from working party circulated. To consider and decide.

071/PC/20 – Khalsa School


072/PC/20 – Beeches Community Board

To note that the community board have approved the Rogers Lane parking bay scheme with the Parish Councils 50% match funding already agreed. Circulated.

Applications for funding for project is 2021/22 are now open, deadline is 31 October 2020 – To decide.

073/PC/20 – Litter Picking

To note that 5 councillors turned up and 1 member of public.  To agree to hold future events next year on Saturday mornings only to attract more people to help.

074/PC/20 – Recreation & Environment Committee

To agree to co-opt Cllr Egleton onto the committee which has a vacancy.

075/PC/20 – Resurrection of home deliveries for the vulnerable.

Item requested by Cllr Egleton to discuss and make any decisions.

076/PC/20 – Carols on the Green

Item requested by Cllr Carter to discuss alternatives and decide.

077/PC/20 – 11/11 Service on Green

To discuss and decide about whether to hold any event this year, advice to the Clerk is that all events are cancelled apart from wreath laying with social distancing in place.

078/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

Brought back from last meeting, Clerk invited a member to attend the public session to explain further.

079/PC/20 – Bus Service

Brought back from last meeting, Cllr Egleton and Cllr Bagge to find out negotiation process and report back.

080/PC/20 – Annual Return/Audit

To note that the Annual Return has been approved by the external auditors with no comments, and the notice of completion placed on the website and boards.

081/PC/20 – Plaque on Green

Brought back from last year, to agree either a plaque on the bench outside the co-op or a stake to be placed beside the bike racks.  Previously agreed that something could be placed but asked for designs and wording.  To decide, circulated.

082/PC/20 – Grass Cutting/Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Circulated To decide.

083/PC/20 – Bells Hill Green Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Circulated To decide.

084/PC/20 – Weed Killing 2021/22

To agree to continue with verge weed killing twice yearly at £450 per application.  Quotation through via our preferred method.  Agreed to bring back each October for decision.

085/PC/20 – Enforcement Officer

To resolve to agree to part fund the officer for 2021/22 at a cost of £20600.00 per annum.

086/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 17 August 2020 – Agreed/Signed 21 September 2020

087/PC/20 – Finance

 (1) Financial Summary & Statement Cashbook – September 2020 circulated.

 (2) To approve list of cheques/Bacs for signature September 2020    circulated. (subject to additions)

 (3) Bank reconciliations – September 2020 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – September 2020 circulated.

088/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –


089/PC/20 – Dates of Future Meetings

Planning Meeting – 19 October 2020

Full Parish Council Meeting – 9 November 2020 followed by

Finance & General Purposes Meeting – 9 November 2020

Julie Simmonds

Clerk to the Council

7 October 2020