Minutes Full Parish Council Meeting Held Monday 12 October 2020 Via Zoom.


Meeting ID: – 949 8342 2017 Password: – 394962

Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.

In Attendance: – Mrs. J Simmonds (Clerk)

Also, present: – 14 Members of public and 3 members of BMKALC



064/PC/20 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.

The members of BMKALC addressed the council with their description of what being a member of BMKALC would entail and why it would benefit the Council.  They offered a discounted rate of £221 for the remainder of this year providing that the Parish Council take out full membership next year.  Cllr Carter asked if the Parish Council could attend a meeting first to gauge more of what it is about, which was agreed.  Agreed to bring item 078 forward.

Three members of public spoke and gave statements regarding item 070.

065/PC/20 – Apologies for Absence


066/PC/20 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.


067/PC/20 – Minutes

RESOLVED to approve the minutes of the Council meeting held on 7 September 2020 which will be signed by the Chairman. 

078/PC/20 – Buckinghamshire and Milton Keynes Association of Local Councils (BMKALC)

RESOLVED to agree to attend a Parish Liaison meeting and bring back for decision on whether or not to join.

068/PC/20 – Buckinghamshire Council Report

Cllr Egleton raised the issue of a Neighbourhood Plan for Stoke Poges which is being promoted by one of the cabinet members who is recommending that these are prepared. Cllr Egleton believes that Stoke Poges would benefit from its own plan to feed into the proposed Buckinghamshire Council Local Plan.

Cllr Egleton reported that The Pinewood Experience planning application is now registered and will be decided by the Buckinghamshire Strategic Sites Planning Committee. It is an extremely large development on a Greenbelt Site which has a visitor attraction etc that has 2500 carparking spaces and he believes this will impact adversely on the traffic situation on our local roads.

Cllr Egleton said there has been an increase in planning applications in our local greenbelt such as a major housing estate on Wexham Golf Course and several smaller applications encroaching onto the edges of the green belt.

Cllr Egleton reported that the levels of Covid cases are increasing in South Buckinghamshire and we should be prepared to recommence delivery of deliveries to our vulnerable residents.

Cllr Egleton said that The Beeches Community Board is meeting to firm up proposals for community resilience, street wardens and Christmas activities. Bids for funding are required asap

Cllr Egleton also reported that we have an ever increasing problem with in our area with houses in multi occupation with residents who are recovering drug addicts, alcohol and mental health problems with the resultant serious anti-social behavior impacting on neighbours as these are located in normal residential roads. Cllr Egleton has been in contact with the Cabinet Member for Regulatory Services who is addressing the problem by setting up a multi-disciplinary approach with the appropriate Council Departments and partner organisations.

Cllr Bagge reported that at the next Full Council meeting (21 October) there will be an item for Council to agree to withdraw the Chiltern and South Bucks Local Plan from examination and put its resources into developing the new Buckinghamshire Plan. The reason is that the covid-19 delays mean that if the joint plan is adopted it will have a life of only one year before the new Buckinghamshire Plan supersedes it.

Cllr Bagge acknowledged comments from members about the lack of time to review the Bucks response to the consultation on government’s proposals on the methodology for calculating housing need, however, he believed that it was a robust and comprehensive response to a flawed proposal.

069/PC/20 – Chairman’s Update from last meeting.

Cllr Bagge reported that the autumn edition of the SPN has been delivered today, it was late being produced due to unforeseen circumstance, and he also want to include an obituary for Martin Wood.  The winter SPN will be published in January 2021.

070/PC/20 – Request from individual plot holder to change conditions on allotment contract.

After much discussion Cllr Carter proposed that the R & E committee go away and research the implications involved in allowing the request and to look into safeguarding and the costs involved, and to ask Cllr Fox to give over which Parish Councils he has found that have implemented this into their agreements and bring back to the next R & E meeting.  AGREED unanimously.

There was a suggestion from another councillor to ask the allotment association to cover the council’s additional costs. Another suggestion for a poll/survey of plot holders to possibly take place. 

071/PC/20 – Khalsa School

Nothing to update but it was NOTED that the Headmaster who had arranged with the Clerk to attend this meeting to talk to the Council did not attend.

072/PC/20 – Beeches Community Board

NOTED that the community board have approved the Rogers Lane parking bay scheme with the Parish Councils 50% match funding already agreed. Circulated.

Applications for funding for project is 2021/22 are now open, deadline is 31 October 2020 – AGREED that Councillor Egleton and Councillor Lynch would investigate options to do with helping the elderly and email them to all Councillors and them to the Clerk for submission by 24 October 2020.

073/PC/20 – Litter Picking

NOTED that 5 councillors turned up and 1 member of public.  AGREED to hold future events next year on Saturday mornings only to attract more people to help.

074/PC/20 – Recreation & Environment Committee

Cllr Bagge proposed to agree to co-opt Cllr Egleton onto the committee which has a vacancy seconded by Cllr Carter, RESOLVED to agree all in favour.

075/PC/20 – Resurrection of home deliveries for the vulnerable.

NOTED Cllr Egleton has suggested that this might have to start up again.  Clerk to email the Vicar to ask what was left over from last time to ensure that we are ready to go.

076/PC/20 – Carols on the Green

Cllr Carter has suggested an alternative of singing carols on doorsteps on 28 November 2020.  RESOLVED to agree all in favour.

077/PC/20 – 11/11 Service on Green

DISCUSSED and RESOLVED to agree all in favour not to hold any event this year due to Covid-19 and social distancing issue on advice from the Clerk Any event held will be Church led.  AGREED that poppies in windows would be a great idea and the knitted poppies put back on the Green.

079/PC/20 – Bus Service

Cllr Bagge had contacted the Service Director at County; no consultation is required as bus companies are deregulated (outside of London) and can start or stop services at the own discretion.  The timetables at the bus stops are out of date and Cllr Egleton is trying to resolve this. Cllr Bagge will also put the timetables into the next SPN.

080/PC/20 – Annual Return/Audit

NOTED that the Annual Return has been approved by the external auditors with no comments, and the notice of completion placed on the website and boards.

081/PC/20 – Plaque on Green

RESOLVED to agree all in favour to go with a plaque on the bench.  Clerk to liaise with requester.

082/PC/20 – Grass Cutting/Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Cllr Finan proposed not to accept this increase, seconded by Cllr Crocker. RESOLVED to agree all in favour not to accept an increase of 3% and for the Clerk to go back and ask for a reduction based on the cost of living

083/PC/20 – Bells Hill Green Maintenance Contract

Contract ends 31 December 2020, current contractor happy to proceed on a yearly rolling contract with a 3% increase to current charges for 2021.  Cllr Finan proposed not to accept this increase, seconded by Cllr Crocker. RESOLVED to agree all in favour not to accept an increase of 3% and for the Clerk to go back and ask for a reduction based on the cost of living

084/PC/20 – Weed Killing 2021/22

AGREED to defer until next meeting so that Cllr Bagge can check with County to see if they are now carrying out this work.

085/PC/20 – Enforcement Officer

Cllr Carter proposed to resolve to agree to part fund the officer for 2021/22 at a cost of £20600.00 per annum, with a caveat that we are updated with monthly statistics and performance, this was seconded by Cllr Finan, RESOLVED to agree, all in favour.

086/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 17 August 2020 – Agreed/Signed 21 September 2020

087/PC/20 – Finance

 (1) RECEIVED & NOTED Financial Summary & Statement Cashbook

 (2) RESOLVED to approve list of cheques/Bacs for signature September 2020 

 (3) RECEIVED & NOTED Bank reconciliations – September 2020

 (4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring

088/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –


089/PC/20 – NOTED Dates of Future Meetings

Planning Meeting – 19 October 2020

Full Parish Council Meeting – 9 November 2020 followed by

Finance & General Purposes Meeting – 9 November 2020

Meeting ended at 9.51pm