YOU ARE SUMMONED TO ATTEND THE MEETING OF THE STOKE POGES PARISH COUNCIL TO BE HELD ON MONDAY 7 DECEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/99398328679?pwd=VnNGSDRHcDMvUGw4RTV3Y205TXlKdz09
Meeting ID: – 993 9832 8679 Password: – 050015
To deal with the following business: –
117/PC/20 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
Brief presentation from Oneill Homer on Neighbourhood Plans.
118/PC/20 – Apologies for Absence
119/PC/20 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
120/PC/20 – Minutes
To approve the minutes of the Council meeting held on 9 November 2020 (previously circulated).
122/PC/20 – Neigbourhood Plan
Following presentation from consultancy (in Public Session Time) regarding Neighbourhood Plans to discuss and decide whether to proceed.
123/PC/20 – Buckinghamshire Council Report
124/PC/20 – Chairman’s Update from last meeting.
125/PC/20 – Khalsa School
Update from Cllr Carter
126/PC/20 – Beeches Community Board
Update from Cllr Egleton.
To Ratify and Agree that an Application for funding for pedestrian-friendly measures on Hollybush Hill be put forward as a project in 2021/22, the deadline for applications has been extended until 31 December 2020.
127/PC/20 – Email Addresses
Update on obtaining individual email addresses for councillors, and to agree costs in terminating existing mail provider to enable domain name for emails to be transferred. Circulated.
128/PC/20 – Paperless
To re-discuss and decide about going paperless as much as possible, predominantly agendas, after being paperless for the lockdown 2.
129/PC/20 – Thames Valley Heartbeat
Donation of another Defibrillator from TVH to be sited on Wexham Street side of the Village. Along with donations from two local businesses we require another £200 towards the cabinet. To decide to add to the funds and where to locate the device.
130/PC/20 – Bus Lanes
Request from resident to asking for Councillors thoughts on Slough’s recent introduction of the bus lane on the A4 – circulated.
131/PC/20 – Bus Service
Update from Cllr Egleton and Cllr Bagge about updating the timetables at the bus stops.
132/PC/20 – To Ratify decisions made by Finance & General Purposes on 9 November 2020. Minutes previously distributed
012/F/20 Projects/Reserves/General Fund
RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects. To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated. (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.)
Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.
015/F/20 Budget 2021/2022
CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.
133/PC/20 Bank Accounts
Update from Cllr Bagge about banks accounts to spread funds, to decide which ones to use
134/PC/20 Carols on the Green
Update by Cllr Carter on ways to still make Christmas as special as possible
135/PC/20 Pinewood Planning Application
To decide what mitigation this Parish Council would like to see in the village if and when this application is decided
136/PC/20 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 19 October 2020 – Agreed/Signed 16 November 2020
- Finance & General Purposed Minutes 8 June 2020 – Agreed/Signed 9 November 2020
137/PC/20 – Finance
(1) Financial Summary & Statement Cashbook – November 2020 circulated.
(2) To approve list of cheques/Bacs for signature November 2020 circulated. (subject to additions)
(3) Bank reconciliations – November 2020 circulated.
(4) Income & Expenditure Heading Detail/Budget Monitoring – November 2020 circulated.
138/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
139/PC/20 – Dates of Future Meetings
Planning Meeting – 14 December 2020
Full Parish Council Meeting – 11 January 2021
Clerk to the Council
2 December 2020