MINUTES OF THE MEETING OF THE STOKE POGES PARISH COUNCIL HELD ON MONDAY 7 DECEMBER 2020 AT 7.30 P.M. VIA ZOOM USING THIS LINK: – https://zoom.us/j/99398328679?pwd=VnNGSDRHcDMvUGw4RTV3Y205TXlKdz09
Meeting ID: – 993 9832 8679 Password: – 050015
Present: – Cllr Bagge (Chair), Cllr Carter, Cllr Cox, Cllr Crocker, Cllr Egleton, Cllr Finan, Cllr Fox, Cllr Knox-Scott & Cllr Lynch.
In Attendance: – Mrs J Simmonds (Clerk)
Also Present: – 7 Members of public
117/PC/20 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment.
Brief presentation given from Oneill Homer on Neighbourhood Plans and questions answered from members and public.
118/PC/20 – Apologies for Absence
119/PC/20 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
120/PC/20 – Minutes
RESOLVED to approve the minutes of the Council meeting held on 9 November 2020 which were signed by the Chairman.
121/PC/20 – Neigbourhood Plan
Following the presentation from consultancy (in Public Session Time) regarding Neighbourhood Plans. Cllr Egleton proposed that Stoke Poges Parish Council agree to carry out a Neighbourhood Plan and request that oneill homer provide a quotation to be agreed at the next meeting, this was seconder by Cllr Carter, RESOLVED to agree all in favour.
122/PC/20 – Buckinghamshire Council Report
Cllr Egleton reported that the Beeches were proceeding and putting into action and operation mode work to help the Old and Vulnerable at these times.
There will be Covid-19 Marshalls patrolling in South Bucks this week.
Last month there were 0 call ins for planning applications, concern that Councillors are not fully aware of the call-in procedure.
Cllr Bagge reported that the Council had received over 1000 policy change notifications from central government which was proving difficult to manage.
Members are being briefed on the new Local Plan.
The Budget Scrutiny committee will be producing budgets to the cabinet in the next few weeks.
123/PC/20 – Chairman’s Update from last meeting.
Cllr Bagge reported that members personal details have now been removed from the website and noticeboards and will not be given out and members of public will need to go through the Clerk. Email addresses are being sought.
124/PC/20 – Khalsa School
Cllr Carter reported that a Teams meeting was held between herself, the Clerk, Cllr Egleton and a member of the working party with 3 senior members of the Department of Education to discuss the new in coming Trust. It transpires current that the trust are challenging the DfE’s decision, with a possible Judicial Review which is pending. The current Trust has taken out an injunction again the new in coming Trust and the DfE. Because of this no engagement can take place.
125/PC/20 – Beeches Community Board
Nothing new to update from Cllr Egleton.
Cllr. Bagge proposed a scheme for crossing improvements be put forward to the Community Boards. Cllr Carter asked a question about whether or not we would be committing to anything and Cllr Bagge confirmed that we would not be committed but a scheme would be given to us with costings to decide later. Cllr Finan proposed to Ratify and Agree that an Application for funding for pedestrian-friendly measures on Hollybush Hill be put forward as a project in 2021/22, the deadline for applications has been extended until 31 December 2020, this was seconded by Cllr Knox-Scott, RESOLVED to agree. 4 agreed, 2 disagreed, 3 abstained.
126/PC/20 – Email Addresses
RESOLVED to agree all in favour costs of £150 to terminating existing mail provider to enable domain name for emails to be transferred.
127/PC/20 – Paperless
RESOLVED to agree all in favour to go paperless as much as possible.
128/PC/20 – Thames Valley Heartbeat
NOTED Donation of another Defibrillator from Thames Valley Heartbeat to be sited on Wexham Street side of the Village, a massive thank you to them from the Council. A decision on where to place the defib needs to be decided. It was agreed that the Clerk will contact the Estates Department at BC to discuss a suggested location. Cllr Carter proposed that up to £600 be allocated from the general fund to pay the difference and installation costs, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.
129/PC/20 – Bus Lanes
NOTED Request from resident to asking for Councillors thoughts on Slough’s recent introduction of the bus lane on the A4. AGREED to reply to resident asking forthoughts in their professional experience on how to approach Slough Borough Council for mitigation.
130/PC/20 – Bus Service
NOTED that bus timetables have been updated at the bus stops.
131/PC/20 – Cllr Carter proposed to Ratify decisions made by Finance & General Purposes on 9 November 2020. Minutes previously distribute, this was seconded by Cllr Lynch, RESOLVED to agree all in favour, three items below.
012/F/20 Projects/Reserves/General Fund
RESOLVED to consider monies held in the General Fund and Reserves & Consider any new projects. To make recommendations to the Council for the cancellation of any existing Reserves and / or any changes to the sums held. Circulated. (Note already decided at last meeting:- Cllr Bagge proposed that £70k from the general fund at the end of March 2020 be transferred into the Green Belt Protection Fund Reserve, he also proposed that £10k from the general fund at the end of March 2020 be transferred into the Pavilion maintenance fund, these were seconded by Cllr Carter, RESOLVED to agree all in favour.)
Cllr Carter proposed that £20k be added to the reserved under Playground Replacement and another £10k be added to the Green Belt Protection Fund, this was seconded by Cllr Bagge, RESOLVED to agree all in favour.
015/F/20 Budget 2021/2022
CONSIDERED amounts to be included in the budgets for 2021/2022, Cllr Bagge proposed a recommendation be put forward for the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Finan, RESOLVED to agree all in favour.
Cllr Finan proposed that the recommended Precept requirement for 2021/22 be £212985.83 and put forward for approval by the Parish Council Meeting to be held on 7 December 2020, this was seconded by Cllr Lynch, RESOLVED to agree all in favour.
132/PC/20 Bank Accounts
AGREED Cllr Bagge to work with Clerk on best accounts to open and bring back to next meeting.
133/PC/20 Carols on the Green
NOTED and AGREED that the lights and the little houses on the green look amazing, Clerk to thank the residents who have done the houses. The Scouts have done a reindeer trail and there are 12 days of Christmas in windows of houses for children to find.
134/PC/20 Pinewood Planning Application
Cllr Egleton reported that we need to be proactive on deciding what mitigation this Parish Council would like to see in the village if and when this application is decided. Cllr Bagge missed the last meeting and therefore has agreed to start a dialogue with Pinewood and the transport consultants and arrange a meeting for all Councillors to join if they wish, asap.
135/PC/20 – RECEIVED and ADOPTED minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 19 October 2020 – Agreed/Signed 16 November 2020
- Finance & General Purposed Minutes 8 June 2020 – Agreed/Signed 9 November 2020
136/PC/20 – Finance
(1) RECEIVED Financial Summary & Statement Cashbook – November 2020.
(2) RESOLVED to approve list of cheques/Bacs for signature November 2020
(3) RECEIVED Bank reconciliations – November 2020
(4) RECEIVED & NOTED Income & Expenditure Heading Detail/Budget Monitoring – November 2020
137/PC/20 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
138/PC/20 – NOTED Dates of Future Meetings
Planning Meeting – 14 December 2020
Full Parish Council Meeting – 11 January 2021
Meeting ended at 9.20pm