YOU ARE SUMMONED TO ATTEND THE STOKE POGES PARISH COUNCIL MEETING TO BE HELD ON MONDAY 5 JULY 2021 AT 7.30 P.M. IN THE CLUB ROOM AT
THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
Zoom Link: – https://zoom.us/j/99007446603?pwd=VEpMSVphWjhCNWowcDZxRWtTTUlqdz09
Meeting ID: – 990 0744 6603 Password: – 423310
COVID-19 RULES ONLY ALLOW A MAXIMUM OF 15 PEOPLE IN THE ROOM AT ANYONE TIME, IF A MEMBER OF PUBLIC WISHES TO ATTEND THE MEETING PLEASE CONTACT THE CLERK IN ADVANCE SO THAT ARRANGMENTS CAN BE MADE. NO MORE THAN THREE PEOPLE OVER AND ABOVE MEMBERS CAN BE ALLOWED IN AT ANY ONE TIME. FIRST COME FIRST SERVED PUBLIC SESSION QUESTIONS WILL ONLY BE ALLOWED ON GENUINE QUESTIONS ABOUT SOMETHING ON THE AGENDA (as per Standing Orders) A 3 MINUTE TIME SLOT (up to the 15 minutes public session time) ARRANGED IN ADVANCE WITH THE CLERK. FIRST COME FIRST SERVED AFTER THE AGENDA IS ISSUED. NO REQUESTS AFTER 12 NOON ON DAY OF MEETING.
Please be aware that social distancing requirements are in place, and you will be required to wear a mask or face shield. I respectfully request that all attendees undertake a lateral flow test before attending the council meeting and that any person who tests positive and/or feels unwell should remain at home. Lateral flow tests are available from pharmacies free of charge; being a councillor is classified as working so please inform the pharmacy staff that you work when you are asked to provide a reason.
To deal with the following business: –
037/PC/21 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.
038/PC/21 – Apologies for Absence
039/PC/21 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
040/PC/21 – Minutes
To approve the minutes of the Council meeting held on 7 June 2021 (previously circulated).
041/PC/21 – Buckinghamshire Council Report
042/PC/21 – Chairman’s Update from last meeting.
043/PC/21 – Beeches Community Board
Update from Cllr Egleton and Cllr Flower.
044/PC/21 – Neighbourhood Plan
Update on Neighbourhood Plan and meetings held with working party.
To Note that the second grant application was successful.
045/PC/21 – Email Addresses
Update from Cllr Bagge on council email addresses.
046/PC/21 – Defibrillator
Update from Cllr Crocker and to discuss and decide about a 5th defibrillator to go to the Pavilion.
047/PC/21 – Training Courses
Update from the new councillors who have attended the New Councillor Course and the Data Protection Course.
048/PC/21 – St. Andrew’s Eco Garden
Request to fund by way of grant or gifts to the new Eco Garden. To decide. Circulated.
049/PC/21 – Bench
To decide whether to give the donated bench from Bolds Court to the Eco Garden to be used by visiting groups.
050/PC/21 – Queens Jubilee Trees
Request from Brownies to plant donated trees on Parish Council land and for the Council to agree ongoing maintenance. Cllr Carter to explain.
051/PC/21 – Footpath to Recreation Ground alongside Aldridge Place
Request from resident to look at a proposed scheme to help prevent an accident in the absence of a lollipop person. Circulated.
052/PC/21 – Queens Platinum Jubilee 2022
To discuss and decide on holding an event nest year for this anniversary and to agree to light the beacon. Circulated.
053/PC/21 – Stoke Poges & Wexham Horticultural Society Annual Show 24 July 2021
To agree to let the society use the Bells Hill Recreation Ground for parking as in previous years. Circulated.
054/PC/21 – Signage
Request from resident to add signage coming in and out of the village to Slow Down and look out for Wildlife Crossing. To decide.
055/PC/21 – Parking Enforcement
To note log sheets. Circulated.
056/PC/21 – Carols on the Green
Update from Cllr Bassi and to make any decisions around the event on 27 November 2021.
057/PC/21 – Litter Pick
To note litter pick on 10 July 2021.
058/PC/21 – Village Social Club
Update on the future uses for the club and the Parish Council involvement. To discuss and decide about funding towards a mini community library/book swap idea.
059/PC/21 – Co-op
To note that the manager at co op has been made redundant and to agree to thank him for being very supportive to the Parish Council and Carols on the Green.
060/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 17 May 2021 – Agreed/Signed 21 June 2021.
061/PC/21 – Finance
(1) Financial Summary & Statement Cashbook – June 2021 circulated.
(2) To approve list of cheques/Bacs for signature June 2021 circulated. (Subject to additions)
(3) Bank reconciliations – June 2021 circulated.
(4) Income & Expenditure Heading Detail/Budget Monitoring – June 2021 circulated.
062/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
063/PC/21 – Dates of Future Meetings
Planning Meeting – 19 July 2021
Planning Meeting – 16 August 2021
Full Parish Council Meeting – 13 September 2021
064/PC/21 -Exclusion of the Press & Public
Public Bodies (Admission to Meetings) Act 1960
To Resolve to exclude the press and public from the following business because publicity would prejudice the public interest by reason of the confidential nature of the business.
065/PC/21 – Pond
Letter from residents of Willow Park – to discuss and decide response.
Clerk to the Council
30 June 2021