YOU ARE SUMMONED TO ATTEND THE STOKE POGES PARISH COUNCIL MEETING TO BE HELD ON MONDAY 7 JUNE 2021 AT 7.30 P.M. IN THE CLUB ROOM AT THE VILLAGE CENTRE, ROGERS LANE, STOKE POGES, SL2 4LP
COVID-19 RULES ONLY ALLOW A MAXIMUM OF 15 PEOPLE IN THE ROOM AT ANYONE TIME, IF A MEMBER OF PUBLIC WISHES TO ATTEND THE MEETING PLEASE CONTACT THE CLERK IN ADVANCE SO THAT ARRANGMENTS CAN BE MADE. NO MORE THAN THREE PEOPLE OVER AND ABOVE MEMBERS CAN BE ALLOWED IN AT ANY ONE TIME AND PUBLIC SESSION QUESTIONS WILL ONLY BE ALLOWED ON GENUINE QUESTIONS ABOUT SOMETHING ON THE AGENDA (as per Standing Orders) A 3 MINUTE TIME SLOT (up to the 15 minutes public session time) ARRANGED IN ADVANCE WITH THE CLERK. FIRST COME FIRST SERVED AFTER THE AGENDA IS ISSUED. NO REQUESTS AFTER 12 NOON ON DAY OF MEETING.
Please be aware that social distancing requirements are in place and you will be required to wear a mask or face shield. I respectfully request that all attendees undertake a lateral flow test before attending the council meeting and that any person who tests positive and/or feels unwell should remain at home. Lateral flow tests are available from pharmacies free of charge; being a councillor is classified as working so please inform the pharmacy staff that you work when you are asked to provide a reason.
To deal with the following business: –
017/PC/21 – Public Session Time (7.30 pm-7.45 pm)
The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.
018/PC/21 – Apologies for Absence
019/PC/21 – Declarations of interest
Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012. If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.
020/PC/21 – Minutes
To approve the minutes of the Council meeting held on 17 May 2021 (previously circulated).
021/PC/21 – Buckinghamshire Council Report
022/PC/21 – Chairman’s Update from last meeting.
023/PC/21 – Khalsa School
Update from Cllr Carter
024/PC/21 – Beeches Community Board
Update from Cllr Egleton.
025/PC/21 – Neighbourhood Plan
Update on Neighbourhood Plan and meetings held with working party.
026/PC/21 – Email Addresses
Update from Cllr Bagge on council email addresses.
027/PC/21 – Defibrillator
Update from Cllr Crocker.
028/PC/21 – Training Courses
To note all four new councillors are booked on the New Councillor Course and two the data protection course. Request from one councillor to attend a third course ‘Managing Difficult People’ Budget is slightly overspent, to decide.
029/PC/21 – Notice Board
To resolve to agree to place the new Bells Hill Green noticeboard on the green itself as recommended by the installer, and to decide what to do with the old one opposite the post office.
030/PC/21 – Stoke Poges School
Request from the PTA for funding for a new project. Circulated.
031/PC/21 – Carols on the Green
To discuss and make any decisions around the event on 27 November 2021.
032/PC/21 – Stoke Poges United Charity
Mr Dier is a trustee appointed by the Parish Council which expires 21 May 2021, to resolve to agree for him to continue for the next four year term.
033/PC/21 – Hollybush Hill – VAS & Dropped Kerb’s
Proposed scheme received, to decide if to apply for funding from Community Board and how much to match fund.
033/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:
- Planning Committee Minutes 15 February 2021 – Agreed/Signed 15 March 2021.
034/PC/21 – Finance
(1) Financial Summary & Statement Cashbook – March 2021 circulated.
(2) To approve list of cheques/Bacs for signature March 2021 circulated. (subject to additions)
(3) Bank reconciliations – March 2021 circulated.
(4) Income & Expenditure Heading Detail/Budget Monitoring – March 2021 circulated.
035/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.
List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.
- Letter from Willow Park Residents – Circulated.
036/PC/21 – Dates of Future Meetings
Planning Meeting – 21 June 2021
Full Parish Council Meeting – 5 July 2021 followed by Recreation & Environment Committee Meeting
Clerk to the Council
2 June 2021