Agenda Full Parish Council Monday 13 September 2021 at 7.30pm.


The meeting will be on Zoom for viewing only.

Zoom Link:

Meeting ID: – 875 4202 9422  Password: – 743069

We have a duty of care to our members. Please DO NOT attend if you or anyone in your household has had COVID-19 symptoms in the last 7 days. The main symptoms of COVID are – • A high temperature – this means you feel hot to the touch on your chest or back (you do not need to measure your temperature) • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours. • A loss of change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal. This meeting follows Covid-secure rules. All participants will be requested to use hand sanitiser when entering and leaving the building and to wear a mask, doors and windows will be open and masks optional once seated.  Please consider whether it is necessary to attend in person.

Julie Simmonds

Clerk to the Council

7 September 2021

To deal with the following business: –              



066/PC/21 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.

067/PC/21 – Apologies for Absence

068/PC/21 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

069/PC/21 – Minutes

To approve the minutes of the Council meeting held on 5 July 2021 (previously circulated). 

070/PC/21 – Buckinghamshire Council Report  

071/PC/21 – Chairman’s Update from last meeting.

072/PC/21 – Beeches Community Board

Update from Cllr Egleton

To nominate a new representative for the Board.

073/PC/21 – Equality Policy/Non-Disclosure Agreement

To adopt an equality policy and agree to pay for solicitor to check and make sure it is adequate. Circulated.

To agree to ask solicitor to provide a basic non-disclosure agreement.

074/PC/21 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

075/PC/21 – Email Addresses

Update from Cllr Bagge on council email addresses

075/PC/21 – Defibrillator

Update from Cllr Crocker regarding the 5th defibrillator to go to the Pavilion.

076/PC/21 – Footpath to Recreation Ground alongside Aldridge Place

Update on request from resident to look at a proposed scheme to help prevent an accident in the absence of a lollipop person.

077/PC/21 – Signage         

Update on request from resident to add signage coming in and out of the village to Slow Down and look out for Wildlife Crossing. 

078/PC/21 – Parking Enforcement

Update from Cllr Bagge, brought back from last meeting.

079/PC/21 – Carols on the Green

Update from Cllr Bassi and working party and to make any decisions around the event on 27 November 2021.

080/PC/21 – Insurance

The current three-year agreement ends on 1 October 2021.  To discuss quotes and agree new agreement.

081/PC/21 – Code of Conduct

Buckinghamshire Council have adopted a new Code of Conduct.  To agree to revamp to suit Stoke Poges Parish Council and to bring back to adopt at the next meeting. Circulated.

082/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 21 June 2021 – Agreed/Signed 19 July 2021.
  2. Planning Committee Minutes 19 July 2021 – Agreed/Signed 16 August 2021
  3. Recreation & Environment Minutes 8 February 2021 – Agreed /Signed 19 July 2021

083/PC/21 – Finance

 (1) Financial Summary & Statement Cashbook – July/August 2021 circulated.

 (2) To approve list of cheques/Bacs for signature July/August 2021 circulated. (Subject to additions)

 (3) Bank reconciliations – July/August 2021 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – July/August2021 circulated.

084/PC/21 – Bank Accounts

To note a new bank account has been opened with Redwood bank.

085/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

1. Thank you received from Horticultural Society for use of Recreation Ground for parking at their show.

086/PC/21 – Dates of Future Meetings

Planning Meeting – 20 September 2021

Full Parish Council Meeting – 11 October 2021 Followed by

Recreation & Environment Meeting – 11 October 2021