Agenda Full Parish Council Meeting Monday 11 October 2021


The meeting will be on Zoom for viewing only:

Meeting ID: 861 1487 2523Password: – 243147

We have a duty of care to our members. Please DO NOT attend if you or anyone in your household has had COVID-19 symptoms in the last 7 days. The main symptoms of COVID are – • A high temperature – this means you feel hot to the touch on your chest or back (you do not need to measure your temperature) • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours. • A loss of change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal. This meeting follows Covid-secure rules. All participants will be requested to use hand sanitizer when entering and leaving the building and to wear a mask, doors and windows will be open and masks optional once seated.  Please consider whether it is necessary to attend in person.

Julie Simmonds

Clerk to the Council

6 October 2021

To deal with the following business: –              



087/PC/21 – Public Session Time (7.30 pm-7.45 pm)

The meeting is open to the public and press and fifteen minutes will be reserved, if required, for public comment. As per instructions in summons above.

088/PC/21 – Apologies for Absence

089/PC/21 – Declarations of interest      

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a disclosable pecuniary interest as defined in the Code; the member should withdraw from the meeting for that item.

090/PC/21 – Minutes

To approve the minutes of the Council meeting held on 13 September 2021 (previously circulated). 

091/PC/21 – Beeches Community Board

To receive a presentation from Jack Pearce Co-Ordinator for the Beeches Board.

Update from Cllr Egleton

To agree any schemes to be submitted by extended deadline, brought back from last meeting.

092/PC/21 – Buckinghamshire Council Report  

093/PC/21 – Chairman’s Update from last meeting.

094/PC/21 – Equality Policy/Non-Disclosure Agreement

Update on the adoption of an equality policy and non-disclosure agreement from our solicitor. Circulated.

To note that cost of works on both is £950.00.

095/PC/21 – Neighbourhood Plan

Update on Neighbourhood Plan and meetings held with working party.

096/PC/21 – Email Addresses

Update from Cllr Bagge on council email addresses

097/PC/21 – Footpath to Recreation Ground alongside Aldridge Place

Update on request from resident to look at a proposed scheme to help prevent an accident in the absence of a lollipop person. Brought back.

098/PC/21 – Signage         

Update on request from resident to add signage coming in and out of the village to Slow Down and look out for Wildlife Crossing. Circulated.

099/PC/21 – Parking Enforcement

Update from Cllr Bagge, brought back from last meeting.

100/PC/21 – Carols on the Green

Further update from Cllr Bassi and working party and to make any decisions around the event on 27 November 2021. To agree any additional spend.

To agree to allow the little houses display on the Bells Hill Green again this year.

101/PC/21 – Code of Conduct

Buckinghamshire Council have adopted a new Code of Conduct.  To agree to adopt for Stoke Poges Parish Council as agreed at the last meeting. Circulated.

102/PC/21 – Queens Jubilee 2022

Deputy Lord Lieutenant Andrew Smith would like to support this event and also be involved in the possibility of the Queens Jubilee Trees.  Dates recommended are Beacon lighting on Thursday 2 June 2022 and Big Lunch on Sunday 5 June 2022.  To decide on Tree purchase.  To discuss and decide our arrangements.

103/PC/21 – Remembrance Sunday 13 November 2021

To agree arrangements for the day at the flagpole. To decide who will lay the wreath and posies. To note that the Church members will be walking from the green to the church for their service and have asked for Councilor’s to help Marshall the event?  Access to the church will be via Eventbrite.

104/PC/21 – Stoke Poges United Charity

Following a resignation and a term ending, two Parish Council nominations are required to the Charity, to agree.

105/PC/21 – Recreation & Environment Committee

To note that the committee have agreed to cancel the meeting due this evening after this Full Parish Council meeting and re-call it for Monday 25 October 2021, to agree to have these meetings on a separate date going forward, meaning the next meeting will be February 28th, 2022.

106/PC/21 – Grass Cutting/Maintenance Contract

Current agreement is a rolling one-year contract from April 2022.  Current contractor would like to offer a 3 year contract this time but with no increases.  To decide.

107/PC/21 – Bells Hill Green Maintenance Contract

To agree rolling on one further year from January 2022 with the increment in January being determined by the RPI for December f the preceding year as agreed last year.

108/PC/21 – BMKALC

To agree whether or not to join for 22/23. Costings circulated.

109/PC/21 – Stoke Poges Welcome Pack

Welcome pack put together by Cllr Thomas Hogg and the request of £19 towards the distribution, circulated.  To decide.

110/PC/21 – Community SpeedWatch signs.

To agree to purchase eight signs to be installed at entry points to the parish, to indicate that Community SpeedWatch surveillance may be operating.

111/PC/21 – School Working Party

The group met last week so an update from Cllr Carter and Cllr Bagge and to discuss Body Worn Cameras and to decide if they can be purchased.

112/PC/21 – RECEIVE and ADOPT minutes from previous meetings of sub committees and working parties:

  1. Planning Committee Minutes 16 August 2021 – Agreed/Signed 20 September 2021.

113/PC/21 – Finance

 (1) Financial Summary & Statement Cashbook – September 2021 circulated.

 (2) To approve list of cheques/Bacs for signature September 2021 circulated. (Subject to additions)

 (3) Bank reconciliations – September 2021 circulated.

 (4) Income & Expenditure Heading Detail/Budget Monitoring – September 2021 circulated.

114/PC/21 – Annual Return/Audit 20/21

To note that the Annual Return has been approved by the external auditors with no comments, and the notice of completion placed on the website and boards.

115/PC/21 – Enforcement Officer

To resolve to agree to part fund the officer for 2022/23 at a cost of £20600.00 per annum.

116/PC/21 – Website

To discuss and decide on an offer to redesign the website.

117/PC/21 – Circulars List/Correspondence and Items received by clerk but not on agenda.

List appended to the agenda of all circulars received in the office and available to view for one month after this meeting.

Correspondence: –

1. Consultation on 20mph Zones – Circulated

118/PC/21 – Dates of Future Meetings

Planning Meeting – 18 October 2021

Recreation & Environment Meeting – 25 October 2021

Full Parish Council Meeting – 8 November 2021 followed by

Finance & General Purposes – 8 November 2021.