Agenda Recreation & Environment Committee Meeting to be held on Monday 25 October 2021



Zoom Link: – ID: 815 2481 3578 Password: 730118

We have a duty of care to our members. Please DO NOT attend if you or anyone in your household has had COVID-19 symptoms in the last 7 days. The main symptoms of COVID are – • A high temperature – this means you feel hot to the touch on your chest or back (you do not need to measure your temperature) • A new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours. • A loss of change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal. This meeting follows Covid-secure rules. All participants will be requested to use hand sanitiser when entering and leaving the building and to wear a mask, doors and windows will be open and masks optional once seated.  Please consider whether it is necessary to attend in person.

Julie Simmonds


20 October 2021                                                                          

To deal with the following business: –              



016/RE/21     Items by Members of Public Present first 15 Minutes.

The meeting is open to the public and press and the first 15 minutes will be reserved, if required, for public comment.      

017/RE/21     Apologies for absence.

018/RE/21     Declarations of interest

Members to declare any personal interest in any item of business as defined in the Code of Conduct 2012.  If that interest is a prejudicial interest as defined in the Code; the Member should withdraw from the meeting for that item.

019/RE/21     Minutes

To approve the minutes of the R&E Committee held on 19 July 2021 (previously distributed)

020/RE/21     Football Bells Hill

Update and any decisions necessary.

021/RE/21     Nettleship Wood

Update on Frank Solari field and other paddocks. 

Request from tenant to address some broken fence posts around the perimeter. Circulated.

022/RE/21   Bells Hill and Plough Lane Recreation Grounds

Update and any decisions as required.

To note MUGA is being locked and unlocked by volunteer neighbours.  We Trialed locking at 7pm and 8pm during summer holidays to be fair to users and to be neighbourly, this worked well.  No locking or un-locking during the winter months.

To note new zip wire for Bells Hill is still or order and will be fitted as soon as in stock.

To note that new signage needs to be produced for the Recreations Grounds and is required under Health and Safety. To agree the wording.

To agree to place two more bins in Bells Hill Recreation Ground due to excessive use.  Cost £450 each including installation by County.

To note that the MUGA, and other pieces of play equipment require cleaning as they have a buildup of Green Algae, to remove graffiti and clean equipment and bins to agree to carry out under maintenance in the Spring.

023/RE/21     Pavilion

Update and any decisions as required.

To discuss and agree a way forward for the legionella water tests and to continue annually.  Quotation circulated, to discuss and decide whether to go with the full maintenance contract or agree to have the system checked once a year instead. 

024/RE/21     Allotments

Update from Cllr Cox on allotments. To be tabled.  To make any decisions around this report.

025/RE/21   Bells Hill Green

Update on Friends of Bells Hill working party.

The trees on the Village Green need crown lifting, to agree to obtain quotes.

026/PC/21   Santa Sleigh

Update on what is required for repairing the Santa Sleigh, to make any decisions required. Update from Cllr Finan circulated.

To decide upon a request from Cllr Bassi to loan the Sleigh to a commercial business.

027/PC/21   Carols on the Green

Update on event for this year on Saturday 27 November 2021, to make any decisions required following on from Full Parish Council meeting on 11 October 2021.

To agree finalised list of volunteers, marshals and helpers to be passed to clerk to insurance purposes.

028/PC/21   Litter Picking Events

To agree next litter picking dates and times

029RE/21 – To agree price increases for the following for the budgets for the financial year 2022/2023.

Football Teams

To consider and decide annual rent costs for 2022/23 for budgets for all teams.


To consider and decide rent costs for grazing contracts and annual increase for 2022/23 for budget.


To consider and decide annual rent costs for 2022/23 in new pavilion for budgets for all

Uniformed groups.


To consider and decide rent costs and annual increase for 2022 for budget.

Tennis Club

To consider and decide rent costs and annual increase for 2022/23 for budget.

030/RE/21 – To agree any payment increases for the following for 2022/2023

Playground Inspections/Litter Picking

To consider and decide on any annual increase for 2022/23 for budget.

Pavilion Management

To consider and decide on any annual increase for 2022/23 for budget.

031/PC/21 – Finance Budgets 22/23

To note and agree budgets and any additions for 22/23. (Current rate of inflation August 2021 is 3.2% as a guide) Circulated.

032/RE/21 – Date of next meeting: – 

28 February 2022